<div dir="ltr">Provenance data is also split between immediate source of acquisition (DCRMR 9.425) and ownership/custodial history (DCRMR 9.42) which are encoded in separate MARC fields 541 and 561, so I could see the case for using MARC 562 for provenance evidence (DCRMR 9.41.33). On the other hand, it may sometimes be difficult for catalogers to make these distinctions, and I sometimes wonder how useful such distinctions are for users too.<div><br><div>Though there isn't a perfect one-to-one fit in MARC for every DCRMR element, I agree with others that the 562 field also would appear to be appropriate for other modifications to the item (DCRMR 9.41), notes on extent or dimensions of item (DCRM 9.43 and 9.44), as well as other item-specific details that aren't necessarily "modifications" like watermarks, variant states, limited edition numbers, manufacture errors, etc., with the exception of DCRM 9.45 and MARC 501 for bound-withs, and DCRM 9.41.35 and MARC 563 for bindings.<div><br></div><div>In Columbia's catalog, a substantial amount of item-level data is found in 500 $5 or 590 fields following earlier practice. For that reason and as well as the configuration of our ILS and our OPAC, the appeal of searches limited to a specific MARC tag is somewhat limited to me at the moment. But in addition to searching considerations, there's also the question of display, labels, and sorting in the OPAC. We haven't made much use of 562 but as far as I know it doesn't even display in our OPAC, and many of the other specific MARC tags that do display just end up lumped together in a general "notes" section in the OPAC display. Of course, much of this could be reconfigured if we wanted to, but even though our current implementation doesn't make much use of the more precise MARC tagging for searching and display, I'm still in favor of using the more precise MARC tags, for the benefit of more precise mapping in and out of other encoding schema like BIBFRAME, etc., or in and out of other data stores and portals like ArchiveSpace, etc. that currently interact with our MARC data or might do so in the future.</div></div></div><div><br></div><div>Matthew</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Jul 14, 2022 at 5:19 AM O'Brien, Iris <<a href="mailto:Iris.OBrien@bl.uk" target="_blank">Iris.OBrien@bl.uk</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div lang="EN-GB">
<div>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">Dear Francis,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">We place copy-specific information in the holdings record. We use the 561 for all information about identifiable former owners/annotators,
e.g. for bookplates, library stamps, inscriptions that identify the inscriber, etc. If there are annotations in the book and we know by whom they are, we mention them in a 561 field. If there are annotations but we have no idea who wrote them, we mention them
in a 562 note. We also mention more general copy-specific information in the 562, e.g. when pages are misbound, when the copy is part of a limited edition and individually numbered, when the copy is interleaved or when it’s of a certain state, etc.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">We record imperfections, e.g. missing pages, missing plates, etc., in a 852$q sub-field in the holdings record.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">Kind regards,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">Iris<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">------------------------------------------------------</span><span style="font-size:10pt;font-family:Tahoma,sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">Iris O'Brien
</span><span style="font-size:10pt;font-family:Tahoma,sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">Early Printed Collections Cataloguing and Processing Manager</span><span style="font-size:10pt;font-family:Tahoma,sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">The British Library</span><span style="font-size:10pt;font-family:Tahoma,sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">St Pancras</span><span style="font-size:10pt;font-family:Tahoma,sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">96 Euston Road</span><span style="font-size:10pt;font-family:Tahoma,sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">London</span><span style="font-size:10pt;font-family:Tahoma,sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">NW1 2DB</span><span style="font-size:10pt;font-family:Tahoma,sans-serif;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black">E-mail:
<a href="mailto:iris.obrien@bl.uk" target="_blank">iris.obrien@bl.uk</a></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif;color:black"><u></u> <u></u></span></p>
<div>
<div style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(225,225,225);padding:3pt 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Karen Attar<br>
<b>Sent:</b> 14 July 2022 09:29<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] MARC 561 and 562<u></u><u></u></span></p>
</div>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span>Dear all,<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>What is the rationale of dividing provenance information between two fields? How does it help the reader? On our side, what are the issues of library management systems that dictate its advisability?<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>It springs to my mind that the main purpose to divide between two fields would be for information that is part of the history of how readers have interacted with a book but don’t allow us to identify
the reader – e.g. “Copy is extensively annotated in a seventeenth-century hand”; “Light pencilled marginal markings and underlinings in the preface”: the kind of thing some of us have oscillated between defining as provenance and defining as “other copy-specific”,
which is not at issue here. <u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>Extra copy-specific information, like imperfections, “bound with” notes, and an edition number remain well apart. If we’re dividing information into separate fields, would it make more sense to divide
the types the information that go into a 590?<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>I hope this doesn’t come across as challenging. It isn’t meant to be: it’s intended as an impetus to think, and a desire to know.<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>Karen<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>Dr Karen Attar<u></u><u></u></span></p>
<p class="MsoNormal"><span>Curator of Rare Books and University Art<u></u><u></u></span></p>
<p class="MsoNormal"><span>Senate House Library, University of London<u></u><u></u></span></p>
<p class="MsoNormal"><span>Senate House<u></u><u></u></span></p>
<p class="MsoNormal"><span>Malet St<u></u><u></u></span></p>
<p class="MsoNormal"><span>London WC1E 7HU<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<div>
<div style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(225,225,225);padding:3pt 0cm 0cm">
<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Lapka, Francis<br>
<b>Sent:</b> 13 July 2022 18:16<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> [DCRM-L] MARC 561 and 562<u></u><u></u></span></p>
</div>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt">Hi all. As my repository considers application of standardized fields for provenance notes (abandoning 590s), I’m pondering the distinction between MARC fields 561 and 562. I wonder if the following
summary is correct:</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt"> </span><span lang="EN-US"><u></u><u></u></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal"><span lang="EN-US" style="font-size:12pt">MARC 561 = RDA and DCRMR's custodial history of item. It does not include reference to markings/evidence. Example, from DCRMR:</span><span lang="EN-US"><u></u><u></u></span></li></ol>
<ol style="margin-top:0cm" start="1" type="1">
<ul style="margin-top:0cm" type="circle">
<li class="MsoNormal" style="color:rgb(68,114,196)"><span lang="EN-US" style="font-size:12pt">Library copy: Part of King George III’s Library. Donated to the nation by King George IV (1762-1830)</span><span lang="EN-US"><u></u><u></u></span></li></ul>
</ol>
<p style="margin-left:72pt"><span lang="EN-US" style="font-size:12pt"> </span><span lang="EN-US"><u></u><u></u></span></p>
<ol style="margin-top:0cm" start="2" type="1">
<li class="MsoNormal"><span lang="EN-US" style="font-size:12pt">MARC 562 = RDA and DCRMR's modification of item. It includes reference to markings/evidence. Example, from DCRMR:</span><span lang="EN-US"><u></u><u></u></span></li></ol>
<ol style="margin-top:0cm" start="2" type="1">
<ul style="margin-top:0cm" type="circle">
<li class="MsoNormal" style="color:rgb(68,114,196)"><span lang="EN-US" style="font-size:12pt">Library copy bears stamps and label of St. Ignatius College; signature on flyleaf of N.
<span>Blagdon</span>, dated 1813.</span><span lang="EN-US"><u></u><u></u></span></li></ul>
</ol>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt">The MARC-RDA pairing is based on RDA’s element reference, but I feel uncertainty because I can’t remember seeing examples of provenance markings (bookplates, autographs, and so on) in field 562,
and the <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__gbr01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.loc.gov-252Fmarc-252Fbibliographic-252Fbd562.html-26data-3D05-257C01-257C-257C8a8f68f3f0964af7f52408da6572e8e1-257C21a44cb7f9c34f009afabd1e8e88bcd9-257C0-257C0-257C637933841462106255-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C3000-257C-257C-257C-26sdata-3DckQ52IVHjT3WeMq7l8RkYkadf9w301P0lSZQivPAwlg-253D-26reserved-3D0&d=DwMFAg&c=009klHSCxuh5AI1vNQzSO0KGjl4nbi2Q0M1QLJX9BeE&r=bqvMzn5svMdVdLTynbtuuiSmNU5dU2X2C8ih_Su0ZW4&m=Tmr26F-36ZCqGoDxLUAKRYTfb-2b_p_n7LGbHGvobN8QDx1fCzcFGllejBwO7Ew5&s=3868XRx0vsqXdvuAO63E6k-G1jOj6F_tg6tS_6UCRvQ&e=" target="_blank">
MARC guidance</a> isn’t as clear as I’d like. </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt">Is this 561 versus 562 distinction correct? If so, is it useful? Do other repositories use the two fields in this manner?</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt">Thanks,</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt">Francis</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:12pt"> </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:YaleNew">Francis Lapka</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:YaleNew">Senior Catalog Librarian</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:YaleNew">Department of Rare Books and Manuscripts</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:YaleNew">Yale Center for British Art</span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:YaleNew">203-432-9672 ·
</span><span lang="EN-US"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__gbr01.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Fbritishart.yale.edu-252F-26data-3D05-257C01-257C-257C8a8f68f3f0964af7f52408da6572e8e1-257C21a44cb7f9c34f009afabd1e8e88bcd9-257C0-257C0-257C637933841462262491-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C3000-257C-257C-257C-26sdata-3Dx5QfEFKKiW-252BQbH7Sy01w6dT4rsB1lK3kKmZIBYHvcVc-253D-26reserved-3D0&d=DwMFAg&c=009klHSCxuh5AI1vNQzSO0KGjl4nbi2Q0M1QLJX9BeE&r=bqvMzn5svMdVdLTynbtuuiSmNU5dU2X2C8ih_Su0ZW4&m=Tmr26F-36ZCqGoDxLUAKRYTfb-2b_p_n7LGbHGvobN8QDx1fCzcFGllejBwO7Ew5&s=MAQFCNNqKBMQQLBXC4teVTEodiXOL_J_8aV2U8Ud9bY&e=" target="_blank"><span style="font-family:YaleNew">britishart.yale.edu</span></a><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"> <u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US"> <u></u><u></u></span></p>
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<div><font color="#008000"><font face="Arial">Think before you print</font></font></div>
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</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr"><div dir="ltr">Matthew C. Haugen<br>Rare Book Cataloger | Columbia University Libraries<br><a href="mailto:matthew.haugen@columbia.edu" target="_blank">matthew.haugen@columbia.edu</a> | 212-851-2451 | <a href="https://universitylife.columbia.edu/pronouns" target="_blank">he/him or they/them</a></div></div>