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<p class="MsoNormal"><span style="font-size:12.0pt">My thanks to all for your illuminating replies. Assuming these are representative, it appears there’s a preference for field 561 for all provenance notes, regardless of whether the note refers to evidence
in the resource. I see the pragmatism in that approach, even though it seems mis-aligned with DCRMR’s indirect suggestion that field 562 is the more appropriate field for evidence-based provenance data.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">I’d like to ask a follow-up question. At my institution, almost all copy-specific notes (on provenance, imperfections, copy-specific numberings, bindings, etc.) for print resources are recorded in field 590
of the Bib record. More often than not, provenance info in our 590s refers to material evidence. If we’d like to execute an automated or semi-automated batch conversion of our 590s to a more standardized field in the Holdings record, it appears that 561 and
562 are the two best candidates. I propose that 562 may be the better option because it is scoped to include provenance markings and other copy-specific details that aren’t about provenance. Do others agree? Are there other options to consider (bearing in
mind that we wouldn’t have time to manually review every 590)?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thanks again,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Francis<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> DCRM-L <dcrm-l-bounces@lib.byu.edu> <b>On Behalf Of
</b>Matthew C. Haugen<br>
<b>Sent:</b> Thursday, July 14, 2022 11:52 AM<br>
<b>To:</b> DCRM Users' Group <dcrm-l@lib.byu.edu><br>
<b>Subject:</b> Re: [DCRM-L] MARC 561 and 562<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Provenance data is also split between immediate source of acquisition (DCRMR 9.425) and ownership/custodial history (DCRMR 9.42) which are encoded in separate MARC fields 541 and 561, so I could see the case for using MARC 562 for provenance
evidence (DCRMR 9.41.33). On the other hand, it may sometimes be difficult for catalogers to make these distinctions, and I sometimes wonder how useful such distinctions are for users too.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Though there isn't a perfect one-to-one fit in MARC for every DCRMR element, I agree with others that the 562 field also would appear to be appropriate for other modifications to the item (DCRMR 9.41), notes on extent or dimensions of item
(DCRM 9.43 and 9.44), as well as other item-specific details that aren't necessarily "modifications" like watermarks, variant states, limited edition numbers, manufacture errors, etc., with the exception of DCRM 9.45 and MARC 501 for bound-withs, and DCRM
9.41.35 and MARC 563 for bindings.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">In Columbia's catalog, a substantial amount of item-level data is found in 500 $5 or 590 fields following earlier practice. For that reason and as well as the configuration of our ILS and our OPAC, the appeal of searches limited to a specific
MARC tag is somewhat limited to me at the moment. But in addition to searching considerations, there's also the question of display, labels, and sorting in the OPAC. We haven't made much use of 562 but as far as I know it doesn't even display in our OPAC,
and many of the other specific MARC tags that do display just end up lumped together in a general "notes" section in the OPAC display. Of course, much of this could be reconfigured if we wanted to, but even though our current implementation doesn't make much
use of the more precise MARC tagging for searching and display, I'm still in favor of using the more precise MARC tags, for the benefit of more precise mapping in and out of other encoding schema like BIBFRAME, etc., or in and out of other data stores and
portals like ArchiveSpace, etc. that currently interact with our MARC data or might do so in the future.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Matthew<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Jul 14, 2022 at 5:19 AM O'Brien, Iris <<a href="mailto:Iris.OBrien@bl.uk" target="_blank">Iris.OBrien@bl.uk</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Dear Francis,</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We place copy-specific information in the holdings record. We use the 561 for all information
about identifiable former owners/annotators, e.g. for bookplates, library stamps, inscriptions that identify the inscriber, etc. If there are annotations in the book and we know by whom they are, we mention them in a 561 field. If there are annotations but
we have no idea who wrote them, we mention them in a 562 note. We also mention more general copy-specific information in the 562, e.g. when pages are misbound, when the copy is part of a limited edition and individually numbered, when the copy is interleaved
or when it’s of a certain state, etc. </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">We record imperfections, e.g. missing pages, missing plates, etc., in a 852$q sub-field in
the holdings record.</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Kind regards,</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Iris</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">------------------------------------------------------</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Iris O'Brien
</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Early Printed Collections Cataloguing and Processing Manager</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The British Library</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">St Pancras</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">96 Euston Road</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">London</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">NW1 2DB</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">E-mail:
<a href="mailto:iris.obrien@bl.uk" target="_blank">iris.obrien@bl.uk</a></span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span><span lang="EN-GB"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Karen Attar<br>
<b>Sent:</b> 14 July 2022 09:29<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] MARC 561 and 562<span lang="EN-GB"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">What is the rationale of dividing provenance information between two fields? How does it help the reader? On our side, what are the issues of library management
systems that dictate its advisability?<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">It springs to my mind that the main purpose to divide between two fields would be for information that is part of the history of how readers have interacted with
a book but don’t allow us to identify the reader – e.g. “Copy is extensively annotated in a seventeenth-century hand”; “Light pencilled marginal markings and underlinings in the preface”: the kind of thing some of us have oscillated between defining as provenance
and defining as “other copy-specific”, which is not at issue here. <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">Extra copy-specific information, like imperfections, “bound with” notes, and an edition number remain well apart. If we’re dividing information into separate
fields, would it make more sense to divide the types the information that go into a 590?<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">I hope this doesn’t come across as challenging. It isn’t meant to be: it’s intended as an impetus to think, and a desire to know.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">Karen<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">Dr Karen Attar<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">Curator of Rare Books and University Art<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">Senate House Library, University of London<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">Senate House<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">Malet St<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB">London WC1E 7HU<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu" target="_blank">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Lapka, Francis<br>
<b>Sent:</b> 13 July 2022 18:16<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu" target="_blank">dcrm-l@lib.byu.edu</a>><br>
<b>Subject:</b> [DCRM-L] MARC 561 and 562<span lang="EN-GB"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-GB"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Hi all. As my repository considers application of standardized fields for provenance notes (abandoning 590s), I’m pondering the distinction between
MARC fields 561 and 562. I wonder if the following summary is correct:</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:12.0pt">MARC 561 = RDA and DCRMR's custodial history of item. It does not include reference to markings/evidence. Example, from DCRMR:</span><span lang="EN-GB"><o:p></o:p></span></li></ol>
<ol start="1" type="1">
<ul type="circle">
<li class="MsoNormal" style="color:#4472C4;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo2">
<span style="font-size:12.0pt">Library copy: Part of King George III’s Library. Donated to the nation by King George IV (1762-1830)</span><span lang="EN-GB"><o:p></o:p></span></li></ul>
</ol>
<p style="margin-left:1.0in"><span style="font-size:12.0pt"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<ol start="2" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3">
<span style="font-size:12.0pt">MARC 562 = RDA and DCRMR's modification of item. It includes reference to markings/evidence. Example, from DCRMR:</span><span lang="EN-GB"><o:p></o:p></span></li></ol>
<ol start="2" type="1">
<ul type="circle">
<li class="MsoNormal" style="color:#4472C4;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level2 lfo4">
<span style="font-size:12.0pt">Library copy bears stamps and label of St. Ignatius College; signature on flyleaf of N. Blagdon, dated 1813.</span><span lang="EN-GB"><o:p></o:p></span></li></ul>
</ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">The MARC-RDA pairing is based on RDA’s element reference, but I feel uncertainty because I can’t remember seeing examples of provenance markings (bookplates,
autographs, and so on) in field 562, and the <a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__gbr01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.loc.gov-252Fmarc-252Fbibliographic-252Fbd562.html-26data-3D05-257C01-257C-257C8a8f68f3f0964af7f52408da6572e8e1-257C21a44cb7f9c34f009afabd1e8e88bcd9-257C0-257C0-257C637933841462106255-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C3000-257C-257C-257C-26sdata-3DckQ52IVHjT3WeMq7l8RkYkadf9w301P0lSZQivPAwlg-253D-26reserved-3D0%26d%3DDwMFAg%26c%3D009klHSCxuh5AI1vNQzSO0KGjl4nbi2Q0M1QLJX9BeE%26r%3DbqvMzn5svMdVdLTynbtuuiSmNU5dU2X2C8ih_Su0ZW4%26m%3DTmr26F-36ZCqGoDxLUAKRYTfb-2b_p_n7LGbHGvobN8QDx1fCzcFGllejBwO7Ew5%26s%3D3868XRx0vsqXdvuAO63E6k-G1jOj6F_tg6tS_6UCRvQ%26e%3D&data=05%7C01%7Cfrancis.lapka%40yale.edu%7C086127646a434496008908da65b11429%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637934108478339312%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=xzzWKLN326T1TWbZDs85X%2F8LLqpGY3l7yUnJ7%2FF2Wps%3D&reserved=0" target="_blank">
MARC guidance</a> isn’t as clear as I’d like. </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Is this 561 versus 562 distinction correct? If so, is it useful? Do other repositories use the two fields in this manner?</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt"> </span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Thanks,</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:12.0pt">Francis</span><span lang="EN-GB"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:YaleNew">Francis Lapka</span><span lang="EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:YaleNew">Senior Catalog Librarian</span><span lang="EN-GB"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-GB" style="font-family:"Arial",sans-serif;color:green">Think before you print</span><span lang="EN-GB"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal">Matthew C. Haugen<br>
Rare Book Cataloger | Columbia University Libraries<br>
<a href="mailto:matthew.haugen@columbia.edu" target="_blank">matthew.haugen@columbia.edu</a> | 212-851-2451 |
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he/him or they/them</a><o:p></o:p></p>
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