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<p class="MsoNormal">Dear Jaime,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">At a prior institution we would use mail merge to pre-print a batch of flags with the next sequential set of numbers on them, and then it was simply a matter of taking the next available flag in that sequence when it was time to assign
a call number. Everyone that used the flags was working within one workroom, however, so they could be in a central easily accessible location. Depending on your physical setup (and what flags/labels you use) that approach may or may not work well for you.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Sarah<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sarah Hoover<o:p></o:p></p>
<p class="MsoNormal">Special Collections Cataloger<o:p></o:p></p>
<p class="MsoNormal">Wilson Special Collections Library<o:p></o:p></p>
<p class="MsoNormal">University of North Carolina at Chapel Hill<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:sehoover@email.unc.edu"><span style="color:#0563C1">sehoover@email.unc.edu</span></a><o:p></o:p></p>
<p class="MsoNormal">she/her/hers<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> DCRM-L <dcrm-l-bounces@lib.byu.edu> <b>On Behalf Of
</b>Groetsema Saifi, Jaime via DCRM-L<br>
<b>Sent:</b> Friday, July 19, 2024 12:58 PM<br>
<b>To:</b> dcrm-l@lib.byu.edu<br>
<b>Cc:</b> Groetsema Saifi, Jaime <jgroetsemasaifi@ku.edu><br>
<b>Subject:</b> [DCRM-L] Administering call numbers in a group setting?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif">Dear Colleagues,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif">Would anyone be willing to share how they administer call numbers for collections that use fixed location (A1, A2, A3...) or named collections (Summerfield B24) classifications systems that multiple
people use?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif">Currently, we use excel spreadsheets via Sharepoint. On the one hand this is useful so that multiple people can use the document at the same time without getting locked out, however because Sharepoint
uses automatic saving for cloud storage, we are finding that people end up duplicating numbers because the document doesn't save reliably. There isn't a way to file>save this document and people have had various luck with "forcing" the document to save by
refreshing the page (sometimes the changes will save and sometimes the changes will disappear).<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif">All of our Unit's files are on Sharepoint as a move away from computer hard drive storage and so excel was adopted for this process (all prior to my time). It would be cumbersome to only move this
process to hard drive storage. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif">There are still a few people around that remember the prior policy of hand writing used call numbers on cards that are passed around. This also seems cumbersome. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif">Has anyone had to deal with this or have thoughts about better ways to administer these fixed location call numbers to a group?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif">Thanks!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"inherit",serif">Jaime<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoAutoSig" style="margin:0in"><b><span style="font-size:12.0pt;font-family:"Garamond",serif">Jaime Groetsema Saifi
</span></b><span style="font-size:12.0pt;font-family:"Garamond",serif">(Jaime/Jaimes)</span><o:p></o:p></p>
<p class="MsoAutoSig" style="margin:0in"><span style="font-size:12.0pt;font-family:"Garamond",serif">Assistant Librarian, Special Collections Cataloging Coordinator</span><o:p></o:p></p>
<p class="MsoAutoSig" style="margin:0in"><span style="font-size:12.0pt;font-family:"Garamond",serif">Spencer Research Library</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">University of Kansas Libraries</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"><a href="mailto:jgroetsemasaifi@ku.edu">jgroetsemasaifi@ku.edu</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif">+1 785
<a href="tel:864%200886">864 0886</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"> </span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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