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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hi Colleen,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This is some advice I have given to someone who asked me about recording information that would be visible to staff, but not the public. These techniques might not be applicable
to you depending on your system, as the implementation of MARC fields, particularly in holdings records, can vary.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">One method is to put information for staff in a MARC holdings record with field 876 $x because $x is defined as “Nonpublic note”. See <a href="https://www.loc.gov/marc/holdings/hd876878.html">https://www.loc.gov/marc/holdings/hd876878.html</a> and <a href="https://www.oclc.org/bibformats/en/8xx/876-878.html#subfieldx">https://www.oclc.org/bibformats/en/8xx/876-878.html#subfieldx</a> for
more information. Other information in field 876 may be visible in your public catalog, but $x is intended to provide information in a staff-only view. You should test how this works in your local catalog because there is a great variety among different library
systems about how MARC holdings information is displayed or not displayed.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If using 876 $x in a holdings record is not feasible, you might try using a 590 field in the bibliographic record with first indicator value “0”, which means “private. The
590 field is for local use and is not retained in the WorldCat bibliographic record. I would again suggest that you test whether this field is displayed in your local catalog even if it has first indicator value “0.”<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I am not suggesting that patrons not be informed about toxic chemicals in library resources. It just was not an issue for the person who asked me about this, either because
these resource were not served to patrons or because there were standard procedures (e.g., wearing gloves) in place that meant it would not be a problem for patrons.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Kate<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#333F48;mso-ligatures:standardcontextual">Kate James</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"> </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#333F48;mso-ligatures:standardcontextual">(she/her/hers)</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333F48;mso-ligatures:standardcontextual">OCLC</span></b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333F48;mso-ligatures:standardcontextual"> ·
Program Coordinator- Metadata Engagement, </span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333F48">Global Product Management</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333F48;mso-ligatures:standardcontextual">6565 Kilgour Place, Dublin, Ohio, 43017 United States</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><a href="https://help.oclc.org/WorldCat/Metadata_Quality/AskQC" title=""Find virtual AskQC office hour information, recordings, and supporting materials." t "><span style="font-family:"Calibri",sans-serif;text-decoration:none"><img border="0" width="500" height="98" style="width:5.2083in;height:1.0238in" id="Picture_x0020_1" src="cid:image001.png@01DAF486.E8933F10"></span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#2178B5;mso-ligatures:standardcontextual"><a href="https://www.oclc.org/en/home.html"><span style="color:#2178B5">OCLC.org</span></a><b>·
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> DCRM-L <dcrm-l-bounces@lib.byu.edu>
<b>On Behalf Of </b>Hobart, Elizabeth via DCRM-L<br>
<b>Sent:</b> Wednesday, August 21, 2024 8:06 AM<br>
<b>To:</b> DCRM Users' Group <dcrm-l@lib.byu.edu><br>
<b>Cc:</b> Hobart, Elizabeth <efh7@psu.edu><br>
<b>Subject:</b> [EXTERNAL] Re: [DCRM-L] Poison books<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">In addition to the advice shared here already, we also add a restriction note in the 506 field with a phrase such as: “Binding contains arsenic. Handle with nitrile gloves.” The 506 also prints on our Aeon
call slips, so staff are alerted to the presence of poisonous substances before retrieving the item. We also house these items in phase boxes, printed with this information, as well.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Like many others, we’re still in the early phases of this work, so we’ve only tested a few items. We have many others that we’ve bagged set aside for future testing. We ran the entire arsenical book database
(available through the link Samantha shared) against our catalog to identify potential titles to test and have added other items we’ve found in the stacks since. The bookmarks from the poison book project have also been extremely useful.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Elizabeth.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">--<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Elizabeth Hobart<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Interim Head <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Cataloging & Metadata Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Penn State University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">126C Paterno Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">140 Curtin Road</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">University Park, PA 16802<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">(814) 865-1756<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">she/her/hers<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> DCRM-L <<a href="mailto:dcrm-l-bounces@lib.byu.edu">dcrm-l-bounces@lib.byu.edu</a>>
<b>On Behalf Of </b>Garlock, Samantha via DCRM-L<br>
<b>Sent:</b> Tuesday, August 20, 2024 5:21 PM<br>
<b>To:</b> DCRM Users' Group <<a href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>><br>
<b>Cc:</b> Garlock, Samantha <<a href="mailto:sgarlock@udel.edu">sgarlock@udel.edu</a>><br>
<b>Subject:</b> Re: [DCRM-L] Poison books<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:black">Hi Julie,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">My colleagues here at the University of Delaware, and at the Winterthur Museum, put together some helpful resources about poison book bindings:
</span><a href="https://sites.udel.edu/poisonbookproject/">https://sites.udel.edu/poisonbookproject/</a><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Best,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Samantha<o:p></o:p></span></p>
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<p class="MsoNormal"><a href="https://sites.udel.edu/poisonbookproject/arsenic-bookbindings/" target="_blank"><span style="font-size:16.0pt;font-family:"Segoe UI Light",sans-serif;text-decoration:none">Arsenic Bookbindings | Poison Book Project</span></a><span style="font-size:16.0pt;font-family:"Segoe UI Light",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:#666666">Emerald green bookcloth on an 1852 imprint, Tallis's The Crystal Palace. Courtesy, Winterthur Library, Printed Book and Periodical Collection To...<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Segoe UI",sans-serif;color:#A6A6A6">sites.udel.edu<o:p></o:p></span></p>
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<p><b><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:#00539F">Samantha Garlock</span></b><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:#00539F"><o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#0A0A0A">(Pronouns: she/her/hers)<o:p></o:p></span></p>
<p><i><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#0A0A0A">Special Collections Cataloger</span></i><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#0A0A0A"><o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#0A0A0A">Cataloging & Metadata Department<o:p></o:p></span></p>
<p><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#0A0A0A">University of Delaware<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Times New Roman",serif;color:#0A0A0A">Morris Library<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> DCRM-L <</span><a href="mailto:dcrm-l-bounces@lib.byu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">dcrm-l-bounces@lib.byu.edu</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">>
on behalf of Julie Moore via DCRM-L <</span><a href="mailto:dcrm-l@lib.byu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">dcrm-l@lib.byu.edu</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">><br>
<b>Sent:</b> Tuesday, August 20, 2024 3:31 PM<br>
<b>To:</b> DCRM Users' Group <</span><a href="mailto:dcrm-l@lib.byu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">dcrm-l@lib.byu.edu</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">><br>
<b>Cc:</b> Julie Moore <</span><a href="mailto:julie.renee.moore@gmail.com"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">julie.renee.moore@gmail.com</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">><br>
<b>Subject:</b> Re: [DCRM-L] Poison books</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Yikes! Are “poison books” a common occurrence in special collections?
<o:p></o:p></p>
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<p class="MsoNormal">How do you figure out which ones are poisonous candidates? <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Julie Moore <o:p></o:p></p>
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<p class="MsoNormal">Special Collections Catalog Librarian<o:p></o:p></p>
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<p class="MsoNormal">Fresno State<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Sent from my iPhone<o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoNormal" style="margin-bottom:12.0pt">On Aug 20, 2024, at 9:13<span style="font-family:"Arial",sans-serif"> </span>AM, Colleen Fedewa via DCRM-L <<a href="mailto:dcrm-l@lib.byu.edu">dcrm-l@lib.byu.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif"></span> <o:p>
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<p class="MsoNormal">Hello, <o:p></o:p></p>
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<p class="MsoNormal">Our preservation staff are working on "poison books" from Special Collections and wanted to know what type of note they should use locally about handling them carefully (when they add their preservation notes). Anyone have recommendations?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks for your assistance,<o:p></o:p></p>
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<p class="MsoNormal">Colleen<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;font-family:"Georgia",serif;color:black;background:white">Colleen O. Fedewa, MLS</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;font-family:"Georgia",serif;color:black;background:white">Acquisitions & Metadata Librarian</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;font-family:"Georgia",serif;color:black;background:white">Kelvin Smith Library</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;font-family:"Georgia",serif;color:black;background:white">Case Western Reserve University</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;font-family:"Georgia",serif;color:black;background:white">Cleveland, OH 44106</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><a href="mailto:colleen.fedewa@case.edu"><span style="font-size:9.5pt;font-family:"Georgia",serif;background:white">colleen.fedewa@case.edu</span></a><span style="font-size:9.5pt;font-family:"Georgia",serif;color:black;background:white">| </span><a href="tel:(216)%20368-3535"><span style="font-size:9.5pt;font-family:"Georgia",serif;background:white">(216)-368-3535</span></a><o:p></o:p></p>
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