[DCRM-L] Collated & Perfect

[John Overholt]

It seems like you'd want the note in a holdings record if possible, or 
at least in a field that doesn't end up in the WorldCat master record 
(which a 590 wouldn't, if I'm not mistaken). If you were creating an 
original record in Connexion, I guess you'd have to wait to add it until 
after you exported to your local system. I've always preferred keeping 
local information out of WorldCat unless it has implications for other 
libraries cataloging the same item.
--John

John Overholt
Assistant Curator
The Donald and Mary Hyde Collection of Dr. Samuel Johnson/
Early Modern Books and Manuscripts
Houghton Library
Harvard University
http://blogs.law.harvard.edu/hydeblog



Margaret Nichols wrote:
> One thought that occurs to me is that since people don't always remove 
> the previous institution's notes from the record when they copy it for 
> their own institution, the "collated & perfect" note might end up 
> being misleading in those cases. On the other hand, if the note begins 
> with "Folger copy" or the like, I suppose that removes that danger 
> (except for the occasional extremely unobservant patron).
>
> Hope this doesn't sound too muddled--it's Monday ...
>
> Cheers,
>
> Margaret Nichols
>
> At 05:02 PM 7/14/2007, you wrote:
>
>> At ALA annual this year, RBMS  co-sponsored a program with MAGERT on 
>> library map security. One of the speakers was Smiley's prosecuting 
>> attorney, who stated that a catalog record that didn't mention 
>> imperfections wouldn't stand up in court as evidence that it had no 
>> imperfections at the time it was cataloged; a defense attorney would 
>> merely need to find a few examples of cataloging that failed to 
>> mention existing imperfections at the time of cataloging.
>>
>> It occurred to me that for cataloging rare materials, it might be 
>> worth considering incorporating the old "collated & perfect" 
>> (sometimes abbreviated "c.&p.") note that booksellers and collectors 
>> used to pencil into books or include in descriptions. I'm imagining 
>> something like this, where a note on the state of the volume's 
>> completeness would come at the front of all copy-specific notes:
>>
>> 590 Folger copy: C.&p. DJL 20070714. Bound in <...>
>>
>> Thoughts?
>>
>> _____________________________
>> Deborah J. Leslie, M.A., M.L.S.
>> Head of Cataloging
>> Folger Shakespeare Library
>> djleslie at folger.edu
>> _ http://www.folger.edu_ 
>
> ________________________________
>
> Margaret Nichols
> Head, Special Collections Materials Unit
> Library Technical Services
> 110 Olin Library
> Cornell University
> Ithaca, NY. 14853-5302
> mnr1 at cornell.edu  *  Tel. (607) 255-5752 / 255-3530  *  Fax (607) 
> 255-9524
>
>
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