[DCRM-L] Collated & Perfect

[jane.gillis at yale.edu]

2 points.

1. I think Institutional Records might include 590 notes.

2. OCLC records are not just for catalogers.  They can be used for
bibliographical purposes, for interlibrary loan, etc.

It will be interesting to see how IRs will affect the OCLC database.

Jane Gillis

Quoting John Overholt <overholt at fas.harvard.edu>:

> It seems like you'd want the note in a holdings record if possible, 
> or at least in a field that doesn't end up in the WorldCat master 
> record (which a 590 wouldn't, if I'm not mistaken). If you were 
> creating an original record in Connexion, I guess you'd have to wait 
> to add it until after you exported to your local system. I've always 
> preferred keeping local information out of WorldCat unless it has 
> implications for other libraries cataloging the same item.
> --John
>
> John Overholt
> Assistant Curator
> The Donald and Mary Hyde Collection of Dr. Samuel Johnson/
> Early Modern Books and Manuscripts
> Houghton Library
> Harvard University
> http://blogs.law.harvard.edu/hydeblog
>
>
>
> Margaret Nichols wrote:
>> One thought that occurs to me is that since people don't always 
>> remove the previous institution's notes from the record when they 
>> copy it for their own institution, the "collated & perfect" note 
>> might end up being misleading in those cases. On the other hand, if 
>> the note begins with "Folger copy" or the like, I suppose that 
>> removes that danger (except for the occasional extremely unobservant 
>> patron).
>>
>> Hope this doesn't sound too muddled--it's Monday ...
>>
>> Cheers,
>>
>> Margaret Nichols
>>
>> At 05:02 PM 7/14/2007, you wrote:
>>
>>> At ALA annual this year, RBMS  co-sponsored a program with MAGERT 
>>> on library map security. One of the speakers was Smiley's 
>>> prosecuting attorney, who stated that a catalog record that didn't 
>>> mention imperfections wouldn't stand up in court as evidence that 
>>> it had no imperfections at the time it was cataloged; a defense 
>>> attorney would merely need to find a few examples of cataloging 
>>> that failed to mention existing imperfections at the time of 
>>> cataloging.
>>>
>>> It occurred to me that for cataloging rare materials, it might be 
>>> worth considering incorporating the old "collated & perfect" 
>>> (sometimes abbreviated "c.&p.") note that booksellers and 
>>> collectors used to pencil into books or include in descriptions. 
>>> I'm imagining something like this, where a note on the state of the 
>>> volume's completeness would come at the front of all copy-specific 
>>> notes:
>>>
>>> 590 Folger copy: C.&p. DJL 20070714. Bound in <...>
>>>
>>> Thoughts?
>>>
>>> _____________________________
>>> Deborah J. Leslie, M.A., M.L.S.
>>> Head of Cataloging
>>> Folger Shakespeare Library
>>> djleslie at folger.edu
>>> _ http://www.folger.edu_
>>
>> ________________________________
>>
>> Margaret Nichols
>> Head, Special Collections Materials Unit
>> Library Technical Services
>> 110 Olin Library
>> Cornell University
>> Ithaca, NY. 14853-5302
>> mnr1 at cornell.edu  *  Tel. (607) 255-5752 / 255-3530  *  Fax (607) 255-9524
>>
>>
>