[DCRM-L] questions about use of 541 field

[Alison Bridger]

Manon,

You may want to see how your OPAC displays the 541 field, as the OPAC here automatically displays the fields in alphabetical order rather then the order entered. Not that it stops me from entering it in correctly, as in the examples in  emails below.

I would only add the call number to the $3 if the catalog record covers more than one call number. I usually do not use this field as many times the $3 would be too long. Also if the source of acquisition is usually from the same person(s) or dealer over a period of years I just update the $d indicating the different years.

Alison Bridger
Manuscripts Cataloger
The Bancroft Library
University of California




"Hartman, Laura A. (NIH/NLM) [E]" <laurah at mail.nlm.nih.gov> wrote:     Manon,
  
 NLM constructs its 541 fields using the $3 and placing the  $c before the $a.  We also follow the practice shown in the MARC  documentation of separating the subfields with semi-colons.  All  of our notes are distributed to OCLC, so we add a $5 as well.  
  
 Example:
  
 541 $3 Copy 2; $c Gift; $a National Center for Homeopathy;  $d 2007. $5 DNLM
  
 Best regards,
 Laura
  
 Laura Hartman
 Rare Book Cataloguer
 History of Medicine Division
 National Library of Medicine
 (301) 402-6170
  

  
---------------------------------
 From: Manon Theroux  [mailto:manon.theroux at gmail.com] 
Sent: Thursday, October 11, 2007  1:42 PM
To: dcrm-l at lib.byu.edu
Subject: [DCRM-L] questions  about use of 541 field


 
Hi, all--

When using the 541 field in a bib record for a  printed book: 

1) What would be the proper way to designate the specific  copy/volume to which the note applies? Could the $3 be used for this?

2)  Can the subfields be given in any order? The MARC documentation seems to  indicate this is acceptable but I thought I'd ask anyway!

http://www.loc.gov/marc/bibliographic/ecbdnot2.html#mrcb541  

As a hypothetical example:

541 ## $3 Special Collections  [call #]: $c Gift of $a George Smith-Pelecanos, $d 1972. 

Thanks in  advance for any advice you can provide!

Manon

--
Manon Theroux  
Head, Cataloging & Metadata Services
George Mason University  Libraries
Fairfax, Virginia


       
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