[DCRM-L] Library ID codes

[Robert Maxwell]

Ken--

Deborah is of course correct about subfield $2, but I wonder if you might also have been wondering about the use of $5, "institution to which field applies"? If you need to use a genre/form term in 655 for something unique to your book, in addition to identifying the source of the term (either with $2, or, if allowed, with the second indicator--e.g. if the term comes from LCSH second indicator would be "0" and no subfield $2 would be used), you should also include subfield $5 with your institution's MARC code (NOT the OCLC library code). E.g.,

655 #7 $a Fore-edge paintings (Binding) $2 rbbin $5 UPB

I code it with $5 and my library's MARC code because the fore-edge painting is only in BYU's copy--it wasn't published that way--so the field only applies to BYU's record and others using the record for copy should delete it in their record. (Obviously if working directly in OCLC I would not include this field in the master record, but such fields do wind up in master records sometimes through upload processes. Sometimes records upload from our catalog and become the master record for some reason--perhaps it was the first record for the book or it was a PCC record replacing a non-PCC master record. I've noticed that local fields do wind up in master records in such cases. Another reason for clearly labeling them with $5 even if the record is in your local catalog.)

You ONLY label 655 fields with $5 if the information is local. The two examples Deborah gives are not local (e.g., if you have an emblem book, everybody's copy is an emblem book) and so should not have $5.

If the book with the fore-edge painting were at your library, you would code it

655 #7 $a Fore-edge paintings (Binding) $2 rbbin $5 UUML

As a former RLIN user I've had a hard time getting used to having something other than the MARC code in 040, but I suppose I'll get over it :-)

Anyway, back to your original question, if you really meant $5 and not $2, the answer is you do NOT use the code used for the Marriott Library in OCLC's 040. Instead you use the code found in the MARC code list for organizations, http://www.loc.gov/marc/organizations/orgshome.html.

Bob

________________________________________
From: dcrm-l-bounces at lib.byu.edu [dcrm-l-bounces at lib.byu.edu] On Behalf Of Deborah J. Leslie [DJLeslie at FOLGER.edu]
Sent: Saturday, August 02, 2008 8:40 AM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Library ID codes

Hi Ken,



I thought of letting other people respond so you can see how the list usually works, but I'm chained to my desk in the Folger reading room today (which sort of means I have nothing better to do), so thought I'd give it a go.



The ‡2 code is not an institutional code, it's a code for the source of the term, i.e., the controlled vocabulary that supplies the term you're using. This is from the MARC 21 manual:



$2 - Source of term



MARC code that identifies the source list from which the index term was assigned.  It is used only when the second indicator position contains value 7 (Source specified in subfield $2).  Code from: MARC Code List for Relators, Sources, Description Conventions.



655 #7 $aEmblem books$zGermany$y17th century.$2rbgenr

655 #7 $aLithographs$zGermany$y1902.$2gmgpc



For the 655, you can find what codes to mean, or conversely, what codes to use, at http://www.loc.gov/marc/relators/relasour.html#rela655



The first term is from the RBMS controlled vocabulary Genre Terms, while the second is from LC's TGM II.


______________________________________________
Deborah J. Leslie, M.A., M.L.S.
Head of Cataloging, Folger Shakespeare Library
201 East Capitol St., S.E., Washington, D.C. 20003
202.675-0369 (t)  202.675-0328 (f) djleslie at folger.edu
www.folger.edu








-----Original Message-----
From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Ken Rockwell
Sent: Friday, August 01, 2008 6:58 PM
To: dcrm-l at lib.byu.edu
Subject: [DCRM-L] Library ID codes



Hello, all:



Just subscribed after attending the Rare Book Cataloging class with

Deborah Leslie.  I thought I'd 'test drive' this list with a simple

question I've had:



Re the 655 subfield 2: Is the code for my library the same as we use in

an 040 or something else?  If the latter, how do we get it?



--Ken Rockwell

  University of Utah