[DCRM-L] Bib Standards Committee minutes, Annual 2008

[Randal Brandt]

Following are the draft minutes of the Bibliographic Standards Committee 
from the meeting held at ALA Annual in Anaheim. A pdf version is 
available on the BSC website: 
http://www.rbms.info/committees/bibliographic_standards/conference-docs/bsc-200806-minutes-draft.pdf

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Minutes (Draft)
Bibliographic Standards Committee
ALA Annual Conference 2008
Saturday, 27 June 2008, 8:00 a.m.-12:30 p.m.
Hyatt Regency Orange County – Salon VII/VIII
Anaheim, California

1. Introduction of members and visitors

Members present: Marcia Barrett, University of Alabama; Erin Blake, 
Folger Shakespeare Library; Randal Brandt, Bancroft Library, University 
of California, Berkeley (chair); Ann Copeland, Pennsylvania State 
University; David Faulds, Emory University; Ryan Hildebrand, University 
of California, Irvine; Windy Lundy, University of Colorado, Boulder 
(secretary); Kate Moriarty, Saint Louis University; Margaret Nichols, 
Cornell University; Nina Schneider, Clark Library, University of 
California, Los Angeles (controlled vocabularies editor); Stephen Skuce, 
Massachusetts Institute of Technology; James Stephenson, Getty Research 
Institute; Bruce Tabb, University of Oregon; Eduardo Tenenbaum, 
Princeton University; Alex Thurman, Columbia University.

Liaisons: Jain Fletcher, University of California, Los Angeles (rare 
music); Jane Gillis, Yale University (rare serials); Manon Théroux, 
George Mason University (ACRL to CC:DA).

Visitors: Alison Bridger, Folger Shakespeare Library; Valerie Buck, 
Brigham Young University; Scott Carlisle, Princeton University; Jane 
Carpenter, University of California, Los Angeles; Ellen Cordes, Lewis 
Walpole Library, Yale University; Diane Ducharme, Yale University; Diana 
Duncan, Field Museum; Emily Epstein, University of Colorado, Denver; 
Sarah Fisher, Yale University; Elaine Franco, University of California, 
Davis; Jessica Holada, Margaret Herrick Library, Academy of Motion 
Picture Arts & Sciences; Nancy Kandoian, New York Public Library; Jason 
Kovari, University of Buffalo; James Larrabee, Law Library, University 
of California, Berkeley; Martha Lawler, Louisiana State University, 
Shreveport; Deborah J. Leslie, Folger Shakespeare Library; Christine 
Megowan, Loyola Marymount University; Ann Myers, Southern Illinois 
University, Carbondale; Jennifer Nelson, Robbins Collection, Law 
Library, University of California, Berkeley; Laura O’Keefe, New York 
Society Library; Jessica O’Pray, Huntington Library; Lenore Rouse, The 
Catholic University of America; Jen Schaffner, RLG Programs; E.C. 
Schroeder, Yale University; Susan Sundquist, Getty Research Institute; 
Seanna Tsung, Library of Congress; Diane Warner, Texas Tech University.

2. Settlement of the agenda

No changes were made to the agenda at the beginning of the meeting of 
the Bibliographic Standards Committee (BSC). Following the break, agenda 
items 18b, 17, and 16 were moved before agenda item 7 to enable several 
giving reports to leave early to attend other meetings.

3. Approval of Midwinter 2008 minutes

The Midwinter meeting minutes, with typos corrected, were approved 
unanimously.

4. Consent agenda

Response to IFLA Statement on International Cataloguing Principles:
http://www.rbms.info/committees/bibliographic_standards/committee-docs/ifla-200806.pdf

Brandt thanked the members of the working group that prepared comments 
on the IFLA Statement on International Cataloguing Principles (Marcia 
Barrett, Windy Lundy, and Eduardo Tenenbaum). Barrett reported that she 
had made a few corrections to the draft comments and had submitted the 
document to Barbara Tillett, Chair of the IFLA Meeting of Experts on an 
International Cataloguing Code. Erin Blake noted that comments could be 
submitted by July 2 and suggested changing "rare book cataloging 
community" to "rare materials cataloging community." The committee 
unanimously adopted the document, with the correction. Barrett will 
submit the corrected version to Tillett.

[Subsequent to the BSC meeting, Barrett submitted the corrected version 
to Tillett.]

5. Proposed revision of Standard Citation Forms for Rare Book Cataloging 
(Brandt for Robinson)

Before the conference Brandt distributed documents proposing changes to 
Standard Citation Forms for Rare Book Cataloging (SCF), questions, and 
examples from Elizabeth Robinson (Library of Congress liaison to BSC and 
maintenance editor of SCF). Deborah J. Leslie began the discussion and 
presented the proposed changes to make the citation forms in SCF more 
comprehensible: 1) future forms will be based as much as possible on the 
AACR2 entries in the bibliographic description for the work cited; 2) 
single author forms will be changed to the new practice; and, 3) 
existing forms that are constructed as author/title or title will be 
left as they are. Robinson's discussion questions were accompanied by 
problematic examples from SCF through the letter G.

Discussion focused on several questions. Comments on whether to shorten 
lengthy corporate body names in the author portion of the citation and 
whether doing so will cause confusion included: long corporate names 
with subordinate bodies could be abbreviated (Skuce); the titles should 
be inviolate, but we can take liberties with corporate names (Leslie); 
should the form of a corporate name be the authorized form? (Schneider); 
the overriding principle should be that a user should be able to locate 
the work in a catalog from the citation (Brandt); preference was for 
flexibility and making room for exception (Brandt); brevity and 
intelligibility are in tension, but supported flexibility (Tenenbaum); 
and, with respect to two surnames, preference was to retain both because 
many reference works are known by both (Copeland).

On the question of transcription of numbers in titles, the preference 
was to transcribe as they are found (AACR2). For abbreviation of a title 
where case endings would change on remaining words, preference was not 
to change the case endings, but either not to abbreviate severely or to 
transcribe as found.

Although the intention to change single word citations was met with 
approval, the opinions about whether to give the full form of ESTC were 
varied. Some members favored leaving as it is because ESTC is not hard 
to find and that is how it is known; others preferred to spell it out 
because doing so follows the SCF principles and eliminates doubt about 
what is being cited. Leslie suggested that Brandt bring up the question 
on DCRM-L. He will do so once the draft meeting minutes are circulated.

On the question of whether initial articles should be included in 
titles, the majority of members voted not to include them. Initial 
articles will cause difficulty in searching if they are included. In 
response to the final question in Robinson's list, Brandt called for 
volunteers for a working group to confirm that the forms in existing 
author/title citations in SCF are in AACR2 form. Leslie confirmed that 
all the changes in principles and in the forms of citations will lead to 
a new edition of SCF.

6. Thesaurus Subcommittee (Schneider)

Schneider announced that 13 people, including subcommittee members James 
Ascher, Erin Blake, Annie Copeland, David Faulds, Ryan Hildebrand, and 
Kate Moriarty, attended the Thesaurus Subcommittee meeting on the 
previous afternoon. Schneider has been investigating the OCLC 
Terminologies Service, which does not yet include the RBMS thesauri. She 
has been working with OCLC toward inclusion of the RBMS thesauri. The 
subcommittee has established a wiki (http://rbmsthesauri.pbwiki.com/), 
on which the complete records for all terms under consideration can be seen.

Thesaurus term proposals

The Subcommittee considered 18 terms and agreed upon 14 terms to bring 
to BSC. Seven were new terms, three were changes to current terms, and 
four were outstanding terms from Midwinter 2008. The other four terms 
were reserved for further discussion. Following discussion in BSC, in 
which additions and emendations were made to the proposals, all 
proposals for the 14 terms brought to BSC were approved unanimously. 
Following are the terms as they were presented and discussed.

[Note: For this email version of the minutes, warrant and editorial 
comments have been deleted. See the pdf version of the minutes or the 
wiki for full treatment]

New Terms

Bookmarks

The Subcommittee proposed adding this new Genre Term. Following 
discussion of whether silk ribbons (registers) are bookmarks and whether 
they can be considered as genre terms if they are attached to the book, 
the SN was revised to read "unattached devices." Registers (Bookmarks) 
will be considered if proposed as a Binding Term. Final version approved:

Thesaurus Genre Terms
Term Bookmarks
Hierarchy [Purpose of work]
SN Use for unattached devices intended to be inserted between leaves in 
a book as a place marker.
UF Book-marks; Bookmarkers; Book-markers; Markers
BT Ephemera

Engraved books

The Subcommittee proposed adding this new Printing and Publishing 
Evidence Term. Following discussion of the significance of "text" and 
"textual," the SN was retained as proposed and a UF term was added to 
the proposal. Final version approved:

Thesaurus Printing and Publishing Evidence
Term Engraved books
Hierarchy [Special shapes, sizes and kinds of books]
SN Use for books in which the text has been printed entirely or chiefly 
from intaglio plates. Do not use for books consisting entirely or 
chiefly of maps, music, or illustrative material.
UF Books, Engraved

Paperback originals

The Subcommittee proposed adding this new Printing and Publishing 
Evidence Term. Final
version approved, with amendments to the SN:

Thesaurus Printing and Publishing Evidence
Term Paperback originals
Hierarchy [Special shapes, sizes and kinds of books]
SN Use for books that appear originally as paperbacks rather than being 
printed from hardcover editions.
UF PBO
BT Paperbacks

Paper onlays

The Subcommittee proposed this Binding Term. Final version approved:

Thesaurus Binding Terms
Term Paper onlays
Hierarchy [Materials and treatments]
SN Use for decorative pieces of paper adhered to the cover material of a 
binding, frequently color-printed and employed in the decoration of 
publishers’ cloth bindings.
BT Onlays

Mechanical bindings

The Subcommittee proposed this Binding Term. Final version approved, 
with punctuation changes in the SN:

Thesaurus Binding Terms
Term Mechanical bindings
Hierarchy [Types of binding structure]
SN Use for bindings in which a device of metal, plastic, etc., holds 
single leaves together in a non-exchangeable manner.
NT Comb bindings; Spiral bindings

Comb bindings

The Subcommittee proposed this Binding Term. Final version approved, 
with amendments to the SN:

Thesaurus Binding Terms
Term Comb bindings
Hierarchy [Types of binding structure]
SN Use for bindings in which the curved prongs of a strip of metal, 
plastic, etc., pass through a series of holes in a margin of the text block.
BT Mechanical bindings

Spiral bindings

The Subcommittee proposed this Binding Term. Final version approved, 
with amendments to the SN:

Thesaurus Binding Terms
Term Spiral bindings
Hierarchy [Types of binding structure]
SN Use for bindings in which a coil of metal, plastic, etc., passes 
through a series of holes in a margin of the text block.
UF Coil bindings; Spirex bindings
BT Mechanical bindings

Changes to current terms

Artists’ books

The Subcommittee proposed eliminating "… under the aesthetic control of 
a single artist" from the SN in this Genre Term. The Subcommittee will 
bring a proposal to the Midwinter meeting to change the SN for Livres 
d’artistes. Final version approved, with amendments to the SN:

Thesaurus Genre Terms
Term Artists’ books
Hierarchy [Conditions of publication]
SN Use for books intended as works of art in themselves and designed as 
an artistic whole, integrating binding, text, illustration, etc. Do not 
use for "Livres d'artistes."
NT Unique books

Etcher ill.

The Subcommittee proposed deleting this Relator term, for the reasons 
stated in the Comments. Deletion was approved:

Thesaurus Relator terms
Term Etcher ill.

Underscoring

The Subcommittee proposed adding the UF term to this Provenance Evidence 
term. Final version approved:

Thesaurus Provenance Evidence
Term Underscoring
Hierarchy [Physical amendments]
UF Underlining

Outstanding terms from Midwinter 2008

Anti-woman suffrage literature

The Subcommittee proposed adding this new Genre Term. The warrant 
supports the use of "woman" instead of "women." One attendee noted that 
historically Elizabeth Cady Stanton and Susan B. Anthony used "woman 
suffrage." Final version approved, with amendment to the SN:

Thesaurus Genre Terms
Term Anti-woman suffrage literature
Hierarchy [Content of work]
SN Use for literature written in opposition to woman suffrage.
UF Anti-women’s suffrage literature

Neo-Latin poems

Addressing the concerns raised at the 2008 Midwinter meeting with a new 
SN, the Subcommittee proposed adding this new Genre Term. Final version 
approved, with the addition of the UF term:

Thesaurus Genre Terms
Term Neo-Latin poems
Hierarchy [Literary forms]
SN Use for poems written in Latin since ca. 1300.
UF New Latin poems
BT Poems

Painted books

Having located additional warrant following the Midwinter meeting, the 
Subcommittee proposed adding this new Genre Term. During the BSC 
meeting, revised wording of the Hierarchy and the UF term were proposed. 
Final version approved:

Thesaurus Genre Terms
Term Painted books
Hierarchy [Illustrated works]
SN Use for books in which the content is created chiefly with 
hand-applied paint.
UF Books, Painted
BT Illustrated works
RT Painted bindings

Unique books

Having conducted additional research and located additional warrant 
following Midwinter, the Subcommittee proposed adding this new Genre 
Term. Final version approved, with the addition of the UF term:

Thesaurus Genre Terms
Term Unique books
Hierarchy [Conditions of publication]
SN Use for books conceived and produced as one-of-a-kind.
UF Books, Unique
BT Artists’ books

Other Subcommittee business

Following discussion and approval of the proposed terms, Brandt 
suggested changing the name of the Subcommittee from Thesaurus 
Subcommittee to Controlled Vocabularies Subcommittee. He also proposed 
that the title of the editor be changed to Controlled Vocabularies 
Editor. The committee approved the changes unanimously. Brandt will take 
the proposed name changes to the RBMS Executive Committee for approval.

[RBMS Executive Committee approved changes to Subcommittee name and 
editor's title on 6/30/08.]

Brandt reminded attendees that membership on the Subcommittee is not 
restricted to BSC members.

18. Reports [see pdf version of minutes for full report]

Appendix B: CC:DA Report (Théroux)

Théroux (ACRL liaison to CC:DA) discussed several portions of her 
preliminary report, and will send a full report following the CC:DA 
meeting at this conference (see Appendix B in these minutes). She 
reported that CC:DA has appointed a working group to review Descriptive 
Cataloging of Rare Materials (Serials). John Hostage will chair the 
group. Other members are Jennifer Lang, Robert Maxwell, Helen Schmierer, 
and Elaine Shiner.

Théroux also reported that the full draft of RDA is expected to be 
issued in August 2008 as an online tool. She encouraged BSC to form a 
review committee and to send comments to her in time for her to submit 
them by the deadline. She would like rule-by-rule comments and not a 
long narrative text. She will send the committee areas to focus on and 
the deadline dates.

Brandt encouraged everyone, committee member or not, to participate.

[Subsequent to the BSC meeting, the full-draft RDA issue date changed 
from August to October 2008.]

17. Preconference workshops

Los Angeles 2008 (ALA in Anaheim) (Leslie, Brandt)

Leslie reported that the full-day DCRM(B) workshop in Los Angeles had 32 
participants, eight experts as instructors, and one presenter.

Charlottesville 2009 (ALA in Chicago) (Brandt)

Brandt reported that the DCRM(S) workshop is in the works for approval. 
The workshop will be intended for rare book catalogers who need to 
catalog serials occasionally rather than serials catalogers who 
occasionally catalog rare serials.

Philadelphia 2010 (ALA in Washington, D.C.) (Brandt)

Brandt noted that ideas for the 2010 workshop are not yet formed. 
DCRM(M) is a possibility, but the component must be published by the 
time of the preconference. Seanna Tsung suggested a possible expansion 
of the rare cartographic materials workshop as an ALA preconference, but 
not as an RBMS Preconference workshop.

16. Preconference seminars

Los Angeles 2008 (ALA in Anaheim) (Leslie, Brandt)

The rare book cataloging seminar that focused on pre-cataloging 
decisions at the administrative level was well-attended. Speakers were 
Leslie, Alvan Bregman, and E.C. Schroeder. Leslie gave the general 
context and discussed the issues involved; the other two speakers gave 
case studies about decisions at their institutions. Feedback was 
positive and at least one attendee is taking some of the issues home for 
discussion. The attendees were administrators and curators, the intended 
audience.

Charlottesville 2009 (ALA in Chicago) (Brandt)

Brandt suggested one topic for the 2009 seminar: ILS capabilities and 
circulation systems for special collections. He noted Beth Whittaker’s 
recent article in College and Research Libraries [69, no. 1 (2008): 
28-35] and suggested she might be a possible moderator for the session. 
One perspective could be comparing circulation slips vs. systems as 
security measures. Others noted cataloging as a security device. 
Schroeder suggested provenance as another seminar topic. An earlier 
seminar on the topic was given in 1995. Schneider suggested the topic of 
how to make bibliographic records transparent on the Web. Schroeder 
noted the mantra of the Seminars Committee: seminars teach.

Philadelphia 2010 (ALA in Washington, D.C.) (Brandt)

The theme of the preconference in 2010 is collaboration. A possible 
topic is cataloging projects pairing people who have language and 
subject expertise, such as graduate students or staff, with catalogers.

7. Examples to accompany DCRM(B) and DCRM(S) (Brandt)

Brandt began the discussion by acknowledging the proposal from the 
American Association of Law Libraries (AALL), Technical Services Special 
Interest Section, Cataloging and Classification Standing Committee, Rare 
Materials Descriptive Cataloging Task Group to assist the BSC in 
compiling cataloging examples for DCRM(B) and DCRM(S).

Several topics emerged in the discussion. Schneider queried whether the 
publication of the examples will be printed and online. If online, with 
images, it could be used also for illustration of the RBMS Controlled 
Vocabularies. Brandt said it is our decision how to publish, whether ALA 
or LC. Leslie noted the advantage of linking to the DCRM rules in 
Catalogers Desktop. Gillis emphasized the need for many more full 
examples of serials records than the four or five in the CONSER module. 
CONSER has snippets for examples, but is a very detailed guide. She 
suggested that each component of DCRM will need something different. 
Blake said she envisions DCRM(G) with full examples. Leslie expressed 
her commitment to writing a manual on how to apply DCRM(B).

Brandt will contact the AALL task group to thank them for their offer of 
assistance and will appoint a BSC task group to work on examples and to 
be liaison to AALL.

8. DCRM(B): Descriptive Cataloging of Rare Materials (Books), Second 
printing (Leslie)

Leslie reported that the first printing of DCRM(B) has completely sold 
out. The second printing, with corrections, is currently in press, and 
will say on the t.p. verso, "2nd printing, with corrections, 2008." The 
Cataloging Distribution Service (CDS) has created a document (pdf) of 
the corrected pages. Leslie suggested linking to the CDS document from 
the BSC web page. She has also compiled a document showing the original 
text side by side with the corrected text.

9. DCRM(B)-Spanish: Descriptive Cataloging of Rare Materials (Books), 
Spanish ed. (Brandt, Tenenbaum)

Brandt announced that review of the Spanish edition of DCRM(B) has been 
put on hold because the text is not available. He encouraged Eduardo 
Tenenbaum and Jane Carpenter to participate in the review when the 
Spanish text is available.

10. DCRM(C): Descriptive Cataloging of Rare Materials (Cartographic) 
(Brandt)

In May, Todd Fell, Carolyn Kadri, Nancy Kandoian, and Seanna Tsung 
submitted a proposal to BSC that a rare and cartographic materials 
component of DCRM be developed, 
http://www.rbms.info/committees/bibliographic_standards/dcrm/dcrmc/DCRMC-proposal-200805.pdf. 
The proposal was approved and the new component will be known as 
Descriptive Cataloging of Rare Materials (Cartographic).Tsung reported 
that the development of DCRM(C) has the support of CPSO, MAGERT, and the 
cartographic and rare materials communities. An editorial team will be 
formed by Midwinter 2009.

11. DCRM(G): Descriptive Cataloging of Rare Materials (Graphics) (Blake)

Erin Blake announced the members of the editorial team of DCRM(G): Erin 
Blake (chair), Ellen Cordes, James Eason, Mary Mundy, Lenore Rouse, Joe 
Springer, and Helena Zinkham. Marcy Flynn will be liaison from the DACS 
Working Group and liaisons from CPSO and ARLIS are not yet named. Later 
in the conference on Tuesday, the editorial team planned to meet in an 
open meeting. She reported that the team has completed the rule-by-rule 
comparison of DCRM(B) and Graphic Materials: Rules for Describing 
Original Items and Historical Collections, but only part of the 
comparison has been entered into the DCRM(G) wiki 
(http://dcrmg.pbwiki.com/). DCRM(G) will be the 2nd edition of Graphic 
Materials.

12. DCRM(Mss): Descriptive Cataloging of Rare Materials (Manuscripts) 
(Nichols)

Margaret Nichols announced that the DCRM(MSS) editorial team would meet 
on Monday afternoon. The team members are Diane Ducharme, Kate Moriarty, 
Jennifer Nelson, Margaret Nichols (chair), Elizabeth O’Keefe, and 
Heather Wolfe. Bill Landis is the Society of American Archivists 
liaison, and Kate Bowers and Lynn Holdzkom are the DACS Working Group 
liaisons. On the DCRM(MSS) wiki (not yet public), the team members have 
compared Areas 0, 1-2, 4-5, and 7 in DCRM(B) with appropriate areas of 
Archives, Personal Papers and Manuscripts (APPM), DACS, and Descriptive 
Cataloging of Ancient, Medieval, Renaissance, and Early Modern 
Manuscripts (AMREMM).

Nichols noted several issues that need to be addressed, such as whether 
and when to bracket title data (DACS instructs not to use brackets). 
Should the title be bracketed if devised by the cataloger? Should a 
distinction be made between manuscripts that have a title page (codices) 
and others that do not? DACS prescribes a date at the end of the title 
field; should DCRM(MSS) also prescribe a date? The group will review and 
take into consideration ISAD(G) and ISBD, and other rules to varying 
degrees. In terms of coverage, DCRM(MSS) will pick up where AMREMM 
leaves off, ca. 1600.

13. DCRM(M): Descriptive Cataloging of Rare Materials (Music) (Fletcher)

Jain Fletcher, chair of the DCRM(M) editorial team, acknowledged the 
members of the Joint RBMS/MLA Task Group for Developing Rules for Rare 
Music Cataloging (JTG): with her, from RBMS, Robert Maxwell and Bruce 
Tabb; from the Music Library Association, Nancy Lorimer, Karen Spicher, 
and Charlotte Wolfe. She noted that all members of the JTG met with DCRM 
editors in January at Midwinter and discussed and resolved some issues. 
Then, in February, she and the MLA members met at MLA for further 
discussion. Since that time she has been incorporating the revisions 
into DCRM(M) version 5A 
(http://jfletchr.bol.ucla.edu/DCRM/DCRM_opener.htm). The JTG has not had 
much discussion about examples since Midwinter. Fletcher reported that 
she is working with a new music cataloger on "beta-cataloging" with 
DCRM(M) for some of UCLA's rare music materials, including manuscript 
music, and was pleased to announce that the guidance given through the 
combined print and manuscript rules worked beautifully.

Copyright date issue

On the issue of where to record the copyright date (DCRM(B) instructs 
not to transcribe the copyright date in Area 4 [MARC field 260 $c]), 
Brandt commended Fletcher's paper responding to the issue; he would like 
to post it on the BSC and DCRM(M) Web pages. He said each component will 
have a place for its own special needs and perhaps the Web pages are 
where the copyright issues document should go for DCRM(M).

Discussion of the issue included what other DCRM component manuals may 
do with the copyright date: DCRM(M) instructs to record the copyright 
date in 260 $c (Fletcher); DCRM(G) currently also calls for the 
copyright date to be in 260 $c (Blake); and for DCRM(C), sometimes the 
only date available is the "Registered in the Clerk's Office" statement 
(Tsung).

Fletcher noted that Jay Weitz (OCLC), the MLA Bibliographic Control 
Committee (BCC), and Joe Bartl (LC), had reviewed the copyright issue 
document and issued a supporting statement, which she read aloud: "BCC 
has reviewed the [JTG's] response to the issue, 'Use of the Copyright 
Statement,' in DCRM(M) Area 4. We find the Music JTG's position cogent 
and well-made. Thus, we fully support the Task Group’s response."

DCRM(M) rule-specific discussion

0C2.1. "What is meant by the 'usual' title page?" The JTG would like to 
change the wording to fit music-specific purposes. DCRM(B) addresses the 
traditional or typical t.p., so Leslie suggested that it would be 
appropriate for DCRM(M) to change for its own purposes.

0G1.1. Fletcher said that for transcription of digraphs, the JTG had 
adopted Maxwell's suggestion, "Transcribe a ligature by giving its 
component letters separately." This transcription departs from DCRM(B) 
and DCRM(S), which follows DCRM(B). Leslie explained the background of 
why the transcription issue arose: the LCRI instructing transcription of 
digraphs disappeared. Rare book catalogers of music can choose to follow 
DCRM(B) or AACR2, ignoring the old LCRI.

4E-4G. For music manuscripts, the DCRM editors suggested (at Midwinter) 
moving the rules for dates of manuscripts to the last section of Area 4. 
However, the JTG proposes adding manuscript dates as a new Area 4E, thus 
moving the date of manufacture sections to 4F-4G. Gillis recommended 
that music manuscript dates be handled the same way as DCRM(MSS) will 
handle them. All DCRM components should be consistent to the greatest 
extent possible, but discussion needs to happen in cases where rules, 
for format-specific reasons, do not work in a particular component.

7B20. Fletcher noted that manuscripts have specific MARC fields for 
notes, the majority of which are designated as public. However, even 
though there are MARC fields for provenance and binding notes, 
institutional practice often dictates that these be given as local 
notes. The JTG had much discussion about how to incorporate the rules 
for local vs. public notes for manuscripts and printed materials with 
respect to this "contradiction" in application and finally settled on a 
mixture of guidance. First, there is a note early in Area 7 pertaining 
to this difference in application and then, for 7B20, the JTG has used 
"Provenance, binding, and local notes" as the rule caption. Fletcher 
noted that, while this latter heading was the result of much discussion, 
the JTG realizes that it is not necessarily the final solution.

Brandt asked Fletcher for a close reading of DCRM(M) soon.

14. DCRM(S): Descriptive Cataloging of Rare Materials (Serials) (Gillis)

Brandt displayed a photographic mock-up of the red cover of DCRM(S). 
Gillis reported that CC:DA and CONSER are reviewing the text, as is Judy 
Kuhagen from CPSO. Comments are due by August 1. In July, the editorial 
team will begin to write an applications manual and to put together 
examples for DCRM(S). The main editors of DCRM(S) are Randy Brandt, 
Annie Copeland, Jane Gillis, and Stephen Skuce; DCRM(B) editors John 
Attig, Deborah J. Leslie, Joe Springer, and Manon Théroux have continued 
to be involved with DCRM(S).

15. DCRM editorial guidelines (Brandt)

Brandt noted that the editorial guidelines for DCRM need to be kept in a 
central location. A version of the guidelines is on the DCRM(G) wiki. He 
proposed discussing this topic online.

[Subsequent to the BSC meeting, a wiki for DCRM editorial guidelines was 
established: http://wikis.ala.org/acrl/index.php/DCRM_Editorial_Guidelines.]

18. Reports [see pdf version of minutes for full report]

Appendix A: Changes to the Directory of Internet Resources for the Rare 
Materials Cataloger (Creider)

The additions and changes that Laurence Creider submitted for Web 
Resources for the Rare Materials Cataloger 
(http://lib.nmsu.edu/rarecat/) are appended to the minutes.

19. Assignments

RDA full draft: August 2008 
http://www.collectionscanada.gc.ca/jsc/index.html

Brandt asked the committee members to consider which sections of the 
August RDA draft they may be interested in commenting on.

[As noted above, subsequent to the BSC meeting, the full-draft RDA issue 
date changed from August to October 2008.]

20. Announcements from the floor

Brandt announced that corrections to the roster on the BSC website can 
be made, but that the committee has no control over the forms of names 
that appear on the ACRL website. Liaisons will be added to the BSC 
roster page.

Brandt also announced that an OCLC representative would attend the MARC 
for Special Collections (MASC) Discussion Group, scheduled for the next 
day, to discuss WorldCat Local. Several positions in special collections 
are open, or will be open soon. The Harry Ransom Center, University of 
Texas at Austin, is advertising for the Chief of Rare Book Cataloging. 
The Bancroft Library, University of California, Berkeley, has received 
approval for a manuscript cataloger at the rank of Librarian.

21. Acknowledgements

Brandt acknowledged the work of the RBMS web team in maintaining the BSC 
web pages.

Brandt thanked James Stephenson for his work on the committee; 
Stephenson will rotate off the committee following this conference. 
Reappointments to the committee are Alex Thurman (1 year), Stephen Skuce 
(2 years), Ryan Hildebrand (2 years), and Bruce Tabb (2 years). Brandt 
announced that there will be no new appointments to the committee to 
leave room for the appointment of an editor of DCRM(C).

22. Adjournment

The meeting was adjourned at 12:10.


Respectfully submitted,
Windy Lundy



-- 
__________________________
Randal Brandt
Principal Cataloger
The Bancroft Library
(510) 643-2275
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http://bancroft.berkeley.edu
"It's hard enough to remember my opinions without 
remembering my reasons for them"--The Streets.