[DCRM-L] Library ID codes

Tue Oct 21 16:49:01 MDT 2008

First, thank you for this message. Although sent a couple of months ago, 
it really helped me today. 
I'm a new cataloger of rare books and consulted the listserv archives, but 
don't think I found an answer to my follow-up question.

I understand that $5 and local information should not live in an OCLC 
Master Record, but how to handle (presumably one of a kind) manuscripts in 
this regard? 

Last week I had a 1-sheet, hand-written collection of witness statements 
from an 1832 court case, and today I'm working on a 2 vol. set of 
registers from a 19th century law firm. If these items are one of a kind, 
then isn't everything about the work technically local? I'm a little stuck 
here, especially in creating Master Records. Will it be assumed that there 
is only one because of the nature of the work (and happily avoiding the 
$5/MR conflict)? 

Gratefully, 
Monica Kauppi

"Ken Rockwell" <ken.rockwell at utah.edu> 
Sent by: dcrm-l-bounces at lib.byu.edu
08/04/2008 12:23 PM
Please respond to
DCRM Revision Group List <dcrm-l at lib.byu.edu>

To
"DCRM Revision Group List" <dcrm-l at lib.byu.edu>
cc

Subject
Re: [DCRM-L] Library ID codes

OK, you're right, I meant $5.  Thanks... 

-----Original Message-----
From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On 
Behalf Of Robert Maxwell
Sent: Sunday, August 03, 2008 10:04 PM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Library ID codes

Ken--

Deborah is of course correct about subfield $2, but I wonder if you might 
also have been wondering about the use of $5, "institution to which field 
applies"? If you need to use a genre/form term in 655 for something unique 
to your book, in addition to identifying the source of the term (either 
with $2, or, if allowed, with the second indicator--e.g. if the term comes 
from LCSH second indicator would be "0" and no subfield $2 would be used), 
you should also include subfield $5 with your institution's MARC code (NOT 
the OCLC library code). E.g.,

655 #7 $a Fore-edge paintings (Binding) $2 rbbin $5 UPB

I code it with $5 and my library's MARC code because the fore-edge 
painting is only in BYU's copy--it wasn't published that way--so the field 
only applies to BYU's record and others using the record for copy should 
delete it in their record. (Obviously if working directly in OCLC I would 
not include this field in the master record, but such fields do wind up in 
master records sometimes through upload processes. Sometimes records 
upload from our catalog and become the master record for some 
reason--perhaps it was the first record for the book or it was a PCC 
record replacing a non-PCC master record. I've noticed that local fields 
do wind up in master records in such cases. Another reason for clearly 
labeling them with $5 even if the record is in your local catalog.)

You ONLY label 655 fields with $5 if the information is local. The two 
examples Deborah gives are not local (e.g., if you have an emblem book, 
everybody's copy is an emblem book) and so should not have $5.

If the book with the fore-edge painting were at your library, you would 
code it

655 #7 $a Fore-edge paintings (Binding) $2 rbbin $5 UUML

As a former RLIN user I've had a hard time getting used to having 
something other than the MARC code in 040, but I suppose I'll get over it 
:-)

Anyway, back to your original question, if you really meant $5 and not $2, 
the answer is you do NOT use the code used for the Marriott Library in 
OCLC's 040. Instead you use the code found in the MARC code list for 
organizations, http://www.loc.gov/marc/organizations/orgshome.html.

Bob

________________________________________
From: dcrm-l-bounces at lib.byu.edu [dcrm-l-bounces at lib.byu.edu] On Behalf Of 
Deborah J. Leslie [DJLeslie at FOLGER.edu]
Sent: Saturday, August 02, 2008 8:40 AM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Library ID codes

Hi Ken,

I thought of letting other people respond so you can see how the list 
usually works, but I'm chained to my desk in the Folger reading room today 
(which sort of means I have nothing better to do), so thought I'd give it 
a go.

The ?2 code is not an institutional code, it's a code for the source of 
the term, i.e., the controlled vocabulary that supplies the term you're 
using. This is from the MARC 21 manual:

$2 - Source of term

MARC code that identifies the source list from which the index term was 
assigned.  It is used only when the second indicator position contains 
value 7 (Source specified in subfield $2).  Code from: MARC Code List for 
Relators, Sources, Description Conventions.

655 #7 $aEmblem books$zGermany$y17th century.$2rbgenr

655 #7 $aLithographs$zGermany$y1902.$2gmgpc

For the 655, you can find what codes to mean, or conversely, what codes to 
use, at http://www.loc.gov/marc/relators/relasour.html#rela655

The first term is from the RBMS controlled vocabulary Genre Terms, while 
the second is from LC's TGM II.

______________________________________________
Deborah J. Leslie, M.A., M.L.S.
Head of Cataloging, Folger Shakespeare Library
201 East Capitol St., S.E., Washington, D.C. 20003
202.675-0369 (t)  202.675-0328 (f) djleslie at folger.edu www.folger.edu

-----Original Message-----
From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On 
Behalf Of Ken Rockwell
Sent: Friday, August 01, 2008 6:58 PM
To: dcrm-l at lib.byu.edu
Subject: [DCRM-L] Library ID codes

Hello, all:

Just subscribed after attending the Rare Book Cataloging class with

Deborah Leslie.  I thought I'd 'test drive' this list with a simple

question I've had:

Re the 655 subfield 2: Is the code for my library the same as we use in

an 040 or something else?  If the latter, how do we get it?

--Ken Rockwell

  University of Utah

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://listserver.lib.byu.edu/pipermail/dcrm-l/attachments/20081021/0842df0f/attachment.htm 