[DCRM-L] Cataloging bound-withs

[Harriett Smith]

For items that have a binder's title, which many of our bound-withs do, I 
have used a 246 1 |iUO binder's title: |a [title] |n [no. of the item 
within the volume]

Some of our bound-withs have more than one volume so then it would be v. 1 
no. 10 or whatever. And some of them are within a greater "series", e.g. 
Pamphlets on the World War: Belgium [v.1-2], Pamphlets on the War: England 
[v.1-4], and do on. You can end up using the subfield i, a, b, f, n, or p. 
Then the call number of the piece would be (not a real call number): 
D501.P34 1915 v. 1 no. 1 and so on.

This isn't actually a routine codified anywhere in our dept manual but it 
is logical. You can get to all the titles by either call number or 
binder's title, which is better than nothing. We use III, and when 
catalogers don't do this for binder's titles, we end up with a similar
display problem.


Harriett Smith

Metadata Services and Digital Projects
Knight Library, University of Oregon 
Eugene, Oregon 97403 
http://darkwing.uoregon.edu/~harriett 
harriett at uoregon.edu 
1-541-346-1863



On Thu, 11 Nov 2010, Ruth Ann Hay wrote:

> Thank you, Margaret and Deborah for your replies. We do, in fact, number each item. Using Sirsi terminology, the "parent" or first title is given an inclusive number, i.e.,  no.1-30. Each "child" record is then given a number that corresponds to its placement in the bound volume: no. 2, no.3, etc.
>
> Does anybody else have a problem with the first title only displaying in the call number index? If so, has anyone been able to get it worked out so that all titles display?
>
> Thank you,
>
> Ruth Ann
> 801-422-5268
>
> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Deborah J. Leslie
> Sent: Thursday, November 11, 2010 9:51 AM
> To: DCRM Revision Group List
> Subject: Re: [DCRM-L] Cataloging bound-withs
>
> At the Folger, we've recently instituted just such a practice. Individual titles in a Sammelband will be given "item 1" &c. in the call number.  Example:  http://shakespeare.folger.edu/cgi-bin/Pwebrecon.cgi?BBID=177035
>
> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Margaret F Nichols
> Sent: Wednesday, 10 November, 2010 17:24
> To: DCRM Revision Group List
> Subject: Re: [DCRM-L] Cataloging bound-withs
>
> Hello, Ruth, Daryl, et al.-
>
> Would it help persuade your OPAC to display all the bound-with items if each one had a different number at the end of the call number, so that every title had a unique call number? (E.g. E441.C37 no.1, E441.C37 no.2, etc., with the number reflecting the position of that title in the volume). Just a thought-
>
> Best regards,
>
> Margaret Nichols
>
>
> Margaret F. Nichols
> Rare Materials Cataloging Coordinator
> Cataloging & Metadata Services in RMC
> 2B Kroch Library
> Cornell University
> Ithaca, NY 14853-5302
> Tel. (607) 255-3530 * Fax (607) 255-9524
> E-mail mnr1 at cornell.edu
>
>
>
> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Ruth Ann Hay
> Sent: Wednesday, November 10, 2010 1:59 PM
> To: DCRM Revision Group List
> Subject: Re: [DCRM-L] Cataloging bound-withs
>
> Dear Daryl,
>
> I noted in your response a while back that you were working to have all bound items display in the OPAC. We have a similar problem here at BYU and I was wondering how your efforts to resolve the problem were working out. We use a Sirsi product and I have spoken with our computer support person but I am trying to remain cautious in hoping that the issue could actually be resolved.
>
> Ruth Ann Hay
> Cataloging Specialist
> Special Collections
> Harold B. Lee Library
> Brigham Young University
> 801-422-5268
>
> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Daryl Green
> Sent: Thursday, October 14, 2010 2:22 AM
> To: dcrm-l at lib.byu.edu
> Subject: Re: [DCRM-L] Cataloging bound-withs
>
> Dear Jessica,
> Our procedures are very similar to the Cornell post. All of our bound-with notes go into a 501 field, which displays on the OPAC as "With:" If this is a copy specific note (as most bound-withs are), our standard phrasing is something like: "St Andrews copy at ___ bound with:" then followed by basic bibliographic information for the other items in the volume (formatted: first name surname. brief title [subfield a]. place of publication: abbreviated name, date in arabic numbers -- repeat) and then subfield 5 denoting copy specific information. We decided to include the initial phrasing to avoid problems when a duplicate copy pops up, and we usually limit listing other items in a volume to 9 or under. If there are over ten items in a volume, our practices are, again, much like Cornell's, i.e. "St Andrews copy at ___: third item in a volume of twelve (type: "pamphlet", "sermons", etc.), dated 1610-1633.|5StSaUL"
>
> Because each of these items gets their own bibliographic record, it is only a matter of constructing a 561 field for copy specific notes (marginalia, etc.). The 563 note is shared between all items within the volume, and so can be copy and pasted, along with any corresponding 655 headings, from one bib record to the next.
>
> Again, much like Cornell, the first item in a volume has an item/holdings record created with unique barcoding and accession numbers, and the rest of the items are linked to this record. The OPAC display for each item works out well, however there is a large problem with searching items by class mark. Searching either in the OPAC or in Millennium (our cataloguing software) brings up only the first item in the volume attached to that class mark. In  Millennium this is not a huge deal, as the linked bibliographic records are noted at the foot of the window. However, in the OPAC, there is no real way to create a tangible link between the items aside from the 501 note. A problem that I am currently working on here with the head of cataloguing within the library.
>
> Hope this helps,
> Daryl Green
>
> Daryl Green
>
> Rare Books Cataloguer
>
> Department of Special Collections
>
> University of St. Andrews Library
>
> North Street
>
> St Andrews
>
> KY16 9TR
>
> Scotland
>
>
>
> Tel: 01334 462292
>
> On 13/10/2010 22:59, Margaret F Nichols wrote:
>
> Hello, Jessica--
>
>
>
> For "bound-withs," we catalog the different titles separately but add a "With:" note to each catalog record to name the other titles that that title is bound with. If the different titles were clearly issued together, the "With:" note goes in the bib record; if they were bound together subsequent to publication, the "With:" note is treated as a copy-specific note on the holdings record. (We do use Voyager.)
>
>
>
> If there are more than 3 or 4 titles bound together, we number them (in pencil on the first page of each title) and instead of using a "With:" note, we add a copy-specific note on the holdings record for each title saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a nonce volume of pamphlets concerning [y]," or the like. We add the number at the end of the call number for each title, e.g. E441.C37 no.1 for the first title in the volume, E441.C37 no.2 for the second title in the volume, etc. This helps the patron find the particular item s/he is looking for in the volume.
>
>
>
> To descend to the level of excruciating detail: We create an item record for the first title in the volume, and this item record contains the volume's barcode number. For all subsequent titles in that volume, the barcode number goes in an 876 field (beginning with $p) in the holdings record. All of the titles in the volume share the same barcode number.
>
>
>
> Hope this is useful without being excessive!
>
>
>
> Best,
>
>
>
> Margaret Nichols
>
>
>
>
>
> Margaret F. Nichols
>
> Rare Materials Cataloging Coordinator
>
> Cataloging & Metadata Services in RMC
>
> 2B Kroch Library
>
> Cornell University
>
> Ithaca, NY 14853-5302
>
> Tel. (607) 255-3530 * Fax (607) 255-9524
>
> E-mail mnr1 at cornell.edu<mailto:mnr1 at cornell.edu>
>
>
>
>
>
>
>
>
>
> -----Original Message-----
>
> From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Jessica Grzegorski
>
> Sent: Wednesday, October 13, 2010 1:48 PM
>
> To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>
>
> Subject: [DCRM-L] Cataloging bound-withs
>
>
>
> Dear Colleagues,
>
>
>
> How does your institution handle the cataloging of bibliographically
>
> separate titles bound together in one volume?  I am interested in the
>
> ways in which you have implemented notes, linked records, or other
>
> methods in the catalog records in your local ILS, particularly in
>
> Voyager.  Of particular interest are the ways in which you have dealt
>
> with copy-specific notes that apply to one title within a bound-with
>
> rather than to the volume as a whole, and the ways in which you have
>
> coped with bound-withs containing both serials and monographs.  I would
>
> also be grateful to those who would be willing to share documentation
>
> from their institutions.  Feel free to contact me off list.
>
>
>
> Best,
>
>
>