[DCRM-L] RDA BSR for rare materials -- revision (UPDATE)

Fri Aug 24 14:23:54 MDT 2012

As of Friday afternoon, our straw poll on the BSC list has generated 15 responses. The voting has been unanimous:

*         Remove 2.2 Sources of Information from the BSR (i.e. do not follow the exception for early printed resources in 2.2.2.2).

*         Remove 4.5 Restrictions on Use from the BSR.

*         Leave the RM instruction at 3.4 Extent unchanged (do not qualify the statement with "of an early printed resource").

The Task Group is pleased to receive such clear guidance on these three issues.

We also still welcome comments on any other portion of the document, especially the new instruction in 1.7.1 General Guidelines on Transcription. Please send comments to this list as soon as possible, as we hope to submit the revised BSR to the Bibliographic Standards Committee early next week.

Thanks,
Francis Lapka

From: Lapka, Francis
Sent: Wednesday, August 22, 2012 8:30 AM
To: 'bsc at rbms.info' (bsc at rbms.info<mailto:bsc at rbms.info>)
Subject: RDA BSR for rare materials -- revision

Colleagues,

Please find attached a revision of the RDA BSR for rare materials. It includes a number of significant changes informed by suggestions of subscribers to the BSC and DCRM lists. I include a Word version, in which "track changes" is enabled so that you may easily find the revisions. The PDF version is a clean copy.

The biggest change to this revision is the inclusion of a Rare Materials instruction corresponding to the first alternative offered at RDA 1.7.1 General Guidelines on Transcription<http://access.rdatoolkit.org/1.7.1.html>. This alternative reads as follows:
If the agency creating the data has established in-house guidelines for capitalization, punctuation, numerals, symbols, abbreviations, etc., or has designated a published style manual, etc., (e.g., The Chicago Manual of Style) as its preferred guide, use those guidelines or that style manual in place of the instructions given under1.7.2<http://access.rdatoolkit.org/document.php?id=rdachp1&target=rda1-804#rda1-804>-1.7.9[Description: Description: Description: Description: http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp1&target=rda1-890#rda1-890> and in the appendices.[Description: Description: Description: Description: http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp1&target=lcps1-734#lcps1-734>

At 1.7.1 in the BSR, we offer this instruction :
Use Descriptive Cataloging for Rare Materials as the "designated published style manual" in place of the instructions given under RDA 1.7.2-1.7.9 for transcribing punctuation, numerals, symbols, abbreviations, etc.

Instructions in elements 1.7.2-1.7.9 also treat transcription issues concerning capitalization, diacritical marks, symbols, spacing, and inaccuracies. The alternative at 1.7.1 allows us to legitimately bring DCRM in to areas of the RDA BSR that had, in our recent discussions, caused us all some discomfort. Of course the Bibliographic Standards Committee may still elect to edit DCRM rules concerning transcription, perhaps to bring them more in line with RDA, but by pointing to DCRM as our preferred guide for transcription style, this part of the BSR will remain valid.

Other items of note:

*         The revision retains the instruction to code records "rda" and "dcrmb" (or "dcrms") in 040 $e. We hope that the revisions presented in this draft may ease the reservations of those who might have previously felt uncomfortable with this double coding.

*         The revision removes the exception for pre-1500 material, while encouraging the cataloging of such material to the fullest extent possible.

*         The revision now instructs catalogers to record ("Generally ...") all distribution and manufacture statements. In so doing, it goes a step beyond the existing AACR2 BSR for rare books.

The BSR task group would like further input on three specific issues that generated comments in previous discussion: 2.2 Sources of Information; 3.4 Extent; and 4.5 Restrictions on Use. To this end, we will soon post a straw poll on the BSC list, in which all members of that list are encouraged to vote.

A number of revision suggestions concerned elements that apply to the entire (unified) BSR, rather than just rare materials provisions. These include all of the following issues, which we will include in our report to PCC. These elements, however, remain unchanged in the present revision.

*         Based on feedback from our community, the TG thinks that the FRBR column in the BSR table introduces unnecessary complexity without adding sufficiently useful information. The WEMI level of each element is already clear from the title of each section of the table. Furthermore, the frequent use of "M" (for manifestation) in the present table may be confused with the use of "M" (for mandatory) in the AACR2 version of the BSR.

*         If the FRBR column is retained, may we dispense with the abbreviations "C," "F," "P," and "PL" at the head of the table? These don't seem to be used in the document.

*         Some members of the TG, and some of our constituents, have strong concerns about the navigability of a unified BSR. A unified BSR may make it easier to maintain the integrity of instructions across formats, but it may also make the document unwieldy to use. The TG hopes that PCC can develop a user-friendly presentation for the unified BSR. We recommend that such presentation gives the user the option to filter the unified document by material type (i.e. to show only those elements relevant to a single format).

*         2.12.16 ISSN of subseries: Include "(T)", depending on outcome of ALA proposal to JSC.

*         2.13 Mode of issuance: In a unified BSR, the 007 could be any of the allowed codes, not just "m".

*         6.9 Content type: As with mode of issuance, this element could contain a number of additional elements in the context of a unified BSR.

*         6.22 Signatory to a treaty, etc.: This element needs to be filed in correct numerical order in the BSR table.

*         Category of material: Note implies that 007/00 is only required for microform textual monographs.

*         Form of item: The MARC encoding given only applies to books, serials, and music; for graphic and cartographic material "form of item" is 008/29.

The TG welcomes your additional thoughts on all aspects of this revision. Please submit comments (to this list) by Friday, August 24. The work of the TG is due by the end of August, so we hope to submit a draft of this document to BSC next week for its consideration.

For the TG,
Francis Lapka

_________________________________
Francis Lapka, Catalog Librarian
Yale Center for British Art, Department of Rare Books and Manuscripts
1080 Chapel Street, PO Box 208280, New Haven, CT  06520
203.432.9672    francis.lapka at yale.edu<mailto:francis.lapka at yale.edu>

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