[DCRM-L] FW: OCLC matching/merging question for BIBCO: place of publication

[Manon Theroux]

P.S. It might be worth mentioning that the bdrb, dcrb, and dcrmb codes can
only be used for books. We've had dcrms for only a few years and dcrmg is
brand new. So, there are many, many records for non-book special
collections materials that are not "protected" by any codes.

If OCLC decides to go ahead with their plan, maybe we could at least
suggest they raise their cutoff year? Instead of 1830, maybe make it 1900
(i.e. take the cutoff currently used for cartographic materials and extend
it to all materials)? Or maybe this should be our main recommendation, come
to think of it. That would protect more materials from possibly incorrect
merges. After all, place of publication is only the tip of the iceberg when
you look at the other criteria already in place:
http://www.oclc.org/bibformats/en/input.html



On Tue, Nov 12, 2013 at 1:16 PM, Manon Theroux <manon.theroux at gmail.com>wrote:

> I suggest "in a 26X field" or "in a 260 or 264 field" rather than "in a
> 260".
>
> The response only addresses merging of records. Should it also address
> "when to input a new record" since that will also be affected?
>
> The response doesn't really acknowledge that the proposed changes won't
> apply in EVERY situation when there is a difference in the recorded place
> of publication. If there are other differences (e.g. publisher name,
> edition statement, etc.), these will also be taken into account when
> deciding whether to merge the record (or input a new record). So, the Harry
> Potter example might not be an especially good one. Although the text
> varies considerably between the British and American editions, so does the
> publisher (and sometimes even the title), thus these records would not get
> merged simply because their place of publication differs. A more effective
> example would involve materials where the ONLY distinguishing difference is
> the place of publication.
>
> The response assumes that OCLC knows what the "DCRM list" and the "DCRM
> community" means. Is a little more formality in order to explain what these
> things mean (even if it's just as a courtesy)?
>
> The original query was addressed to the PCC BIBCO discussion list. How
> many special collections libraries are contributing BIBCO records and
> should the response highlight them in any way?
>
> Would something from the RBMS Bibliographic Standards Committee carry more
> weight than something from the "DCRM community"?
>
> I realize it is easier to ask questions than answer them!
>
> Manon
>
> --
>
> Manon Théroux
>
> Head of Technical Services
>
> U.S. Senate Library
>
> SR-B15 Russell Senate Office Building
>
> Washington, DC  20510-7112
>
> 202-224-3833 (phone)
>
> 202-224-0879 (fax)
>
> manon_theroux at sec.senate.gov
>
>
>
>
>
> On Tue, Nov 12, 2013 at 12:02 PM, ANN W. COPELAND <auc1 at psu.edu> wrote:
>
>> All,
>>
>> I've composed a short response cribbing from everyone's messages. Please
>> feel free to edit - if I hear nothing, I will send to Cynthia on Friday.
>> Thanks, Annie
>>
>> Dear Cynthia,
>>
>>
>> Thank you for consulting BIBCO members about this important discussion.
>> Francis Lapka posed your questions to the DCRM listserv and there were
>> several comments mostly related to the potential (and worrisome) merger of
>> records with different places of publication.
>>
>>
>> We have a preference for: A) Continue with the current policy, and
>> require different WorldCat records for different places of publication.
>>
>>
>> The reasoning has to do with the fact that many of our Special
>> Collections records are not coded as bdrb, dcrb or dcrm[x] and fall after
>> the cut-off date to be considered rare (1830).  For instance, The Folger
>> Library has materials in their vaults related to Shakespeare from
>> Shakespeare’s time up to the present. Americana collections of any depth
>> will not be protected by the 1830 cut-off date.
>>
>>
>> The place of publication signals a particular manifestation and we would
>> not want those records to be merged based on the assumption that the
>> recording of place in a 260 was done based on changing rules or on
>> cataloger’s judgment.
>>
>>
>> Editions published in different places really can be different editions.
>> They may have many textual differences that are not indicated at all on the
>> title page. The difference in imprint may be the only clue in the catalog
>> record that they are not the same text.
>>
>>
>> Consider, for example, the Harry Potter books. These editions were very
>> different based on whether they were published in the UK or in the US.
>>
>>
>> Again, thank you for including us in your conversation,
>>
>>
>> DCRM community
>>
>>
>>
>>
>>
>>
>> ------------------------------
>> *From: *"Francis Lapka" <francis.lapka at yale.edu>
>> *To: *"DCRM Users' Group" <dcrm-l at lib.byu.edu>
>> *Sent: *Tuesday, November 12, 2013 9:36:52 AM
>>
>> *Subject: *Re: [DCRM-L] FW: OCLC matching/merging question
>> for        BIBCO:        place        of        publication
>>
>>  I’m leaving town in 24 hours, so I’d prefer to defer to someone else.
>>
>>
>>
>> Francis
>>
>>
>>
>>
>>
>>
>>
>> *From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] *On
>> Behalf Of *ANN W. COPELAND
>> *Sent:* Tuesday, November 12, 2013 9:16 AM
>> *To:* DCRM Users' Group
>> *Subject:* Re: [DCRM-L] FW: OCLC matching/merging question for BIBCO:
>> place of publication
>>
>>
>>
>> Yes, I do think it would be worth making a response, especially since
>> they are asking. Francis, are you willing to pull from the messages below
>> and draft something this week?
>>
>>
>>
>> Annie Copeland
>>
>> Penn State
>>
>>
>>  ------------------------------
>>
>> *From: *"Francis Lapka" <francis.lapka at yale.edu>
>> *To: *"DCRM Users' Group" <dcrm-l at lib.byu.edu>
>> *Sent: *Monday, November 11, 2013 4:22:48 PM
>> *Subject: *Re: [DCRM-L] FW: OCLC matching/merging question for BIBCO:
>> place        of        publication
>>
>>
>>
>> Cynthia Whitacre (OCLC) asked for comments by November 15.  Is this issue
>> of sufficient concern to merit a collective (RBMS?) response?
>>
>>
>>
>> Francis
>>
>>
>>
>>
>>
>> *From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu<dcrm-l-bounces at lib.byu.edu>]
>> *On Behalf Of *Noble, Richard
>> *Sent:* Friday, November 01, 2013 5:01 PM
>> *To:* DCRM Users' Group
>> *Subject:* Re: [DCRM-L] FW: OCLC matching/merging question for BIBCO:
>> place of publication
>>
>>
>>
>> Re Erin's post below and OCLC's remark: "
>>
>> In the past, when the same content was published in two countries (UK
>> publication and US publication for example), it often came out at different
>> times and may have had bibliographic significance.  We are not so certain
>> that is the case today."
>>
>>
>>
>> Though the dcrm... codes may mean what they mean, might it not be
>> possible, given the close correspondence of full rda and DCRM treatment, to
>> invoke the code as protection from unwarranted conflation--as if what it
>> actually signifies is "We mean *this* manifestation, not *that* one, darn
>> it!"
>>
>>
>>
>> It can be significant even with popular titles. Think of the silent
>> editing that sometimes goes on between UK and US editions--e.g. most
>> famously, in recent times, editions of the Harry Potter books. OCLC love
>> lowering their expectations of users, as an opportunity to coarsen the
>> database that *claims* to be a "World"Cat. If you think you know what
>> they want, why should they know otherwise?
>>
>>
>>  RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
>>
>> BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
>>
>> <Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>
>>
>>
>>
>> On Fri, Nov 1, 2013 at 4:01 PM, Erin Blake <EBlake at folger.edu> wrote:
>>
>> Same here (though I'm at home with a cold, so this is only my opinion:
>> haven't canvassed the rest of the Folger). It's not the "rare" that makes
>> precision important for our post-1830 material, it's the "special" -- for
>> example, we have Shakespeare's dog : a novel / by Leon Rooke in the vault
>> even though it's a popular novel first published in 1983. It's the Folger's
>> mission to preserve and provide scholarly access to material from
>> Shakespeare's era and Shakespeare-related material to the present day.
>>
>> Because RDA does away with AACR2's mandatory abbreviations and silent
>> omissions, we're comfortable using it instead of dcrmb for mass-produced
>> books, but it does mean that we'll be using a code that would not signal
>> "rare" to OCLC.
>>
>> Erin.
>>
>> ----------------
>> Erin C. Blake, Ph.D.  |  Interim Head of Collection Information Services
>> and Cataloging  |  Folger Shakespeare Library  |  201 E. Capitol St. SE,
>> Washington, DC, 20009  |  eblake at folger.edu  |  office tel. +1
>> 202-675-0323  |  fax +1 202-675-0328  |  www.folger.edu
>>
>>
>>
>>
>>
>>
>>
>> *From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu<dcrm-l-bounces at lib.byu.edu>]
>> *On Behalf Of *Sprochi, Amanda K.
>> *Sent:* Friday, November 01, 2013 1:39 PM
>> *To:* DCRM Users' Group
>> *Subject:* Re: [DCRM-L] FW: OCLC matching/merging question for BIBCO:
>> place of publication
>>
>>
>>
>> I would agree. Also, the 1830 cut off date does not reflect Americana.
>>
>> New records here for rare materials will have the correct $e for rare
>> materials cataloging but our older records certainly don’t and we wouldn’t
>> want those merged in OCLC under the rules proposed here.
>>
>> aks
>>
>>
>>
>> Amanda K. Sprochi
>> Health Sciences Cataloger
>> J. Otto Lottes Health Sciences Library
>> 106 HSL
>> 1 Hospital Dr.
>> Columbia, MO  65212
>> (573) 882-0461
>> sprochia at health.missouri.edu<https://mail.umsystem.edu/owa/redir.aspx?C=aafaFEkPV0OTrJpeJzmhM857Owq9T9AIHDnpKT52OGrQCzbxtOI4FdaFyt6P_RfGRg-ypRZ411A.&URL=mailto%3asprochia%40health.missouri.edu>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> *From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu<dcrm-l-bounces at lib.byu.edu>]
>> *On Behalf Of *Margaret F. Nichols
>> *Sent:* Friday, November 01, 2013 11:19 AM
>> *To:* DCRM Users' Group
>> *Subject:* Re: [DCRM-L] FW: OCLC matching/merging question for BIBCO:
>> place of publication
>>
>>
>>
>> FWIW: my supervisor in the Library’s cataloging dept. asked for feedback
>> on this thread, so here’s what I wrote:
>>
>>
>>
>> My own preference would be for option A) (continuing with the current
>> policy). The distinction between “rare” and “non-rare” materials is a
>> slippery one, since as time goes on, materials that are not currently
>> considered rare will become rare. Also, there are plenty of works that are
>> post-1830 and may not have been cataloged using rare book rules (so they
>> don’t have 040 $e bdrb, dcrb, or dcrmb), but that are of great rarity
>> and/or historical significance, so that the distinction between editions
>> published in different places will still matter very much to a lot of
>> researchers. One example might be different editions of Joyce’s Ulysses.
>>
>>
>>
>> Another consideration is that editions published in different places
>> really are different editions. They may have many textual differences that
>> are not indicated at all on the title page. The difference in imprint may
>> be the only clue in the catalog record that they are not the same text.
>>
>>
>>
>> I don’t feel confident about rendering a verdict concerning e-resources,
>> but I do think that the argument that their place of publication should be
>> disregarded because “Records for remote electronic resources, are often
>> created by content providers through automated means, and careful checking
>> of the actual publication is often not done; thus the accuracy of place of
>> publication may be meaningless in many records for electronic resources” is
>> weak. If the content providers are sloppy about place of publication,
>> that’s a good reason for them to clean up their act, not a good reason for
>> us to muck things up further by ignoring place of publication altogether.
>>
>>
>>
>> My two cents,
>>
>>
>>
>> Margaret
>>
>>
>>
>>
>>
>> ___________________________________
>>
>>
>>
>> Margaret F. Nichols
>>
>> Rare Materials Cataloging Coordinator
>>
>> Cataloging & Metadata Services in RMC
>>
>> 2B Kroch Library
>>
>> Cornell University
>>
>> Ithaca, NY 14853-5302
>>
>> Tel. (607) 255-3530 * E-mail mnr1 at cornell.edu
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> *From:* Sotelo, Aislinn [mailto:asotelo at ucsd.edu <asotelo at ucsd.edu>]
>> *Sent:* Thursday, October 31, 2013 6:37 PM
>> *To:* DCRM Revision Group List (dcrm-l at lib.byu.edu)
>> *Subject:* [DCRM-L] FW: OCLC matching/merging question for BIBCO: place
>> of publication
>>
>>
>>
>> See the below messages.
>>
>>
>>
>> I had the same question as Francis when I saw this message and I’m
>> interested to hear other people’s thoughts about this.
>>
>>
>>
>> I know that at my institution many of our Special Collections records are
>> not coded as bdrb, dcrb or dcrm[x] and fall after the cut-off date to be
>> considered rare, yet records that accurately represent their publication
>> information is nonetheless important.
>>
>>
>>
>> Aislinn
>>
>>
>>
>> *Aislinn Sotelo*
>>
>>
>>
>> Head, Special Collections Technical Services |The Library | UC San Diego
>> | ( 858-534-6766 | * asotelo at ucsd.edu
>>
>>
>>
>> *From:* Program for Cooperative Cataloging [mailto:BIBCO at LISTSERV.LOC.GOV<BIBCO at LISTSERV.LOC.GOV>]
>> *On Behalf Of *Whitacre,Cynthia
>> *Sent:* Tuesday, October 29, 2013 10:31 AM
>> *To:* BIBCO at LISTSERV.LOC.GOV
>> *Subject:* Re: [BIBCO] OCLC matching/merging question for BIBCO: place
>> of publication
>>
>>
>>
>> Hello Francis:
>>
>>
>>
>> That’s an excellent question.
>>
>> Currently we protect and do not merge based on both date of publication
>> criteria and/or coding in the 040 subfield e to define “rare”.
>>
>>
>>
>> Dates:
>>
>> For cartographic materials, anything pre-1900 is considered rare (based
>> on the recommendation of MAGIRT).
>>
>> For all other materials, it is pre-1830.
>>
>>
>>
>> The codes in 040 subfield e that would prevent us from merging are:
>>
>> bdrb or dcrb or dcrm[x] (i.e., any $e code beginning with the letters
>> dcrm)
>>
>>
>>
>> We’d welcome input on this criteria also.  If there are other codes we
>> ought to add to this list to define “rare”, please let us know!
>>
>>
>>
>> Cynthia
>>
>>
>>
>> Cynthia M. Whitacre
>>
>> Manager, WorldCat Quality & Partner Content Dept.
>>
>> OCLC
>>
>> 800-848-5878, ext. 6183
>>
>> whitacrc at oclc.org
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> *From:* Lapka, Francis [mailto:francis.lapka at yale.edu<francis.lapka at yale.edu>]
>>
>> *Sent:* Tuesday, October 29, 2013 11:25 AM
>> *To:* Program for Cooperative Cataloging
>> *Cc:* Whitacre,Cynthia
>> *Subject:* RE: OCLC matching/merging question for BIBCO: place of
>> publication
>>
>>
>>
>> Cynthia,
>>
>>
>>
>> As you note, “Distinctions like this will continue to matter for rare
>> books.”
>>
>>
>>
>> For option B—Modify the current policy to allow the merging of records
>> (and matching of records) with different places of publication for *non-rare
>> materials* if everything else matches)—how would OCLC define “non-rare
>> materials”?
>>
>>
>>
>> Thanks,
>>
>> Francis
>>
>>
>>
>>
>>
>> _________________________________
>>
>> *Francis Lapka, Catalog Librarian*
>>
>> Yale Center for British Art, Department of Rare Books and Manuscripts
>>
>> 1080 Chapel Street, PO Box 208280, New Haven, CT  06520
>>
>> 203.432.9672    francis.lapka at yale.edu
>>
>>
>>
>> Please note:  The Study Room is closed due to the Center’s refurbishment
>> project, and access to the collections is limited and by appointment only.
>> Requests for materials from Prints and Drawings and Rare Books and
>> Manuscripts should be made at least two weeks in advance by e-mailing
>> ycba.prints at yale.edu. It is expected that normal services in the Study
>> Room will resume in early January 2014.
>>
>>
>>
>>
>>
>>
>>
>> *From:* Program for Cooperative Cataloging [mailto:BIBCO at LISTSERV.LOC.GOV<BIBCO at LISTSERV.LOC.GOV>]
>> *On Behalf Of *Whitacre,Cynthia
>> *Sent:* Tuesday, October 29, 2013 9:57 AM
>> *To:* BIBCO at LISTSERV.LOC.GOV
>> *Subject:* [BIBCO] OCLC matching/merging question for BIBCO: place of
>> publication
>>
>>
>>
>> Hello BIBCO Colleagues:
>>
>>
>>
>> This is an admittedly long message, but please read all of it, as your
>> opinion and thoughts are requested.
>>
>> OCLC is contemplating making a change in our “when to input a new record”
>> standards as published in Bibliographic Formats and Standards Chapter 4, as
>> well as in our internal merging standards for what is considered a
>> duplicate.  We’d like your help in reaching a decision.  The element in
>> question is the place of publication.
>>
>>
>>
>> Currently in Chapter 4 of BFAS (
>> http://www.oclc.org/bibformats/en/input.html) under 260 subfield a (we
>> know we need to add 264 to this) we list some instances where minor
>> differences in place are acceptable for considering the records to be the
>> same.  However, the basic statement says that “differences in the place of
>> publication justify a new record.”
>>
>>
>>
>> One of the reasons we have traditionally NOT merged “duplicate” records
>> when everything else is the same is when place of publication differs.
>> Here is what our current internal merge instructions say:
>>
>> *260*
>>
>> Subfield $a guidelines
>>
>> ·         Records may be considered duplicates for merge even with the
>> absence or presence of the subfield a.
>>
>> ·         Always match 1st place of publication.
>>
>> Examples:
>>
>> ·         New York matches New York, Toronto
>>
>> ·         London, Orlando matches London, Toronto
>>
>> ·         New York does *not* match Toronto, New York
>>
>> ·         New York, Bombay does *not* match Bombay, New York
>>
>> *Note:*  Places of publication within the same country are considered a
>> match and justify a merge.
>>
>> ·         New York, Chicago matches Chicago, New York
>>
>> +++++++++++++++++++++++++++++
>>
>> For example, look at these 3 publication statements from 3 WorldCat
>> records for the same title:
>>
>> 264 1 Cheltenham, UK : ǂb Edward Elgar, ǂc [2013]
>>
>> 260    Cheltenham : ǂb Edward Elgar, ǂc 2013.
>>
>> 260    Northampton, Mass. : ǂb E. Elgar Pub., ǂc 2013.
>>
>> Under our current OCLC criteria for place, we would merge the first two
>> but not the third (assuming everything else matched).
>>
>>
>>
>> Looking at the cataloging codes, here’s what *AACR2* says:
>>
>> *1.4C5.* If two or more places in which a publisher, distributor, etc.,
>> has offices are named in the item, give the first named place. Give any
>> subsequently named place that is given prominence by the layout or
>> typography of the source of information. If the first named place and any
>> place given prominence are not in the home country of the cataloguing
>> agency, give also the first of any subsequently named places that is in the
>> home country. Omit all other places.
>>
>>
>>
>> [image: cid:image001.jpg at 01CED0C8.CB70D890]
>>
>>
>>
>> And,* RDA *says:
>>
>> 2.8.2.4
>>
>> More Than One Place of Publication
>>
>> If more than one place of publication is named on the source of
>> information, record the place names in the order indicated by the sequence,
>> layout, or typography of the names on the source of information.
>>
>> +++++++++++++++++++++++++++++++++
>>
>> Our thinking, in random order:
>>
>> ·         It has always seemed that cataloger’s judgment is at play
>> regarding what gets recorded, no matter which code is in use.
>>
>> ·         RDA gives a bit more leeway than AACR2.  In our discussions,
>> we are of two minds regarding this.
>>
>> ·         In the past, when the same content was published in two
>> countries (UK publication and US publication for example), it often came
>> out at different times and may have had bibliographic significance.  We are
>> not so certain that is the case today.
>>
>> ·         Many reported duplicates and perceived duplicates exist in
>> WorldCat because of the policy of not matching places of publication in
>> different countries when everything else matches.
>>
>> ·         End users really don’t care about these distinctions when it
>> comes to obtaining the content and find the multiple records confusing
>>
>> ·         Records for remote electronic resources, are often created by
>> content providers through automated means, and careful checking of the
>> actual publication is often not done; thus the accuracy of place of
>> publication may be meaningless in many records for electronic resources.
>>
>> ·         Distinctions like this will continue to matter for rare books.
>>
>>
>>
>> So, we are left with some choices:
>>
>> A) Continue with the current policy, and require different WorldCat
>> records for different places of publication
>>
>> B) Modify the current policy to allow the merging of records (and
>> matching of records) with different places of publication for non-rare
>> materials if everything else matches.
>>
>> C) Stick with the current policy for tangible resources, but allow
>> matching/merging of records for different places of publication for records
>> for remotely-accessed resources only.
>>
>> D) Another alternative entirely; suggestions welcome!
>>
>>
>>
>> We would welcome discussion and input on this matter.  Which of the
>> choices, A, B, or C do you prefer?  If you prefer D, please suggest the
>> alternative that you have in mind.  We have asked BIBCO colleagues, since
>> we believe this is a larger issue with records for monographic materials
>> rather than with records for continuing resources.  Please share your
>> thoughts on the BIBCO list.  If you prefer to send a message directly to
>> OCLC, send it to askqc at oclc.org, as that will go to the appropriate
>> people.  We welcome comments through November 15, as we will be discussing
>> this again at OCLC the week of November 18 to try to reach a decision.
>>
>>
>>
>> Thank you!
>>
>>
>>
>> Cynthia M. Whitacre
>>
>> Manager, WorldCat Quality & Partner Content Dept.
>>
>> OCLC
>>
>> 800-848-5878, ext. 6183
>>
>> whitacrc at oclc.org
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listserver.lib.byu.edu/pipermail/dcrm-l/attachments/20131112/d56a1152/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 39814 bytes
Desc: not available
URL: <http://listserver.lib.byu.edu/pipermail/dcrm-l/attachments/20131112/d56a1152/attachment-0001.jpg>