[DCRM-L] What Belongs in a Master Record?

[Matthew C. Haugen]

In this particular case, it appears I'm one of the culprits. I added the
655s with $5 NNC to the master record in error, and have just deleted them.
I didn't touch those from other institutions, though. The $5 NNC 655s and
the corresponding local notes and entries remain only in our local record.

The 700 02 appears to be a variant of the 240 (Sermones de sanctis vs.
Sermones de sanctus); that wasn't my work. It appears I deleted it from our
local copy when I exported it, but did not delete it from the master record.

To the bigger question, I generally avoid putting our local fields in the
master record, but there have been many cases in which I have found local
notes, access points, etc. in the record useful, e.g. when they identify
variants in binding, note the presence of publisher's advertisements which
may or may not be copy-specific, aid in judging the completeness of
copies/sets, or justify/clarify some ambiguity or uncertainty, as opposed
to wading through several institutions' OPACs to find the same.

I delete LC's 051s and 5xx, 6xx, 7xx fields with $5 of of other
institutions locally, but I am wary of OCLC going through and deleting
local fields from master records wholesale, or of catalogers deleting local
fields input by other institutions in the master record.

Rather, I hope the institution has the opportunity to preserve any local
data in IRs and in master records alike in LBD records. And/or, I would
like to see OCLC add the option in the Connexion export settings (which can
currently be set to delete certain fields by MARC tag on export), to also
delete some or all fields if they contain $5 of other institutions on
export, without deleting them from the master record.

Matt


On Thu, Oct 27, 2016 at 1:11 PM, Harriett M Smith <harriett at uoregon.edu>
wrote:

> The 700 has sanctus rather than sanctis...
>
> Harriett Smith
>
> -----Original Message-----
> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
> Behalf Of Noble, Richard
> Sent: Thursday, October 27, 2016 7:29 AM
> To: DCRM Revision Group List <dcrm-l at lib.byu.edu>
> Subject: Re: [DCRM-L] What Belongs in a Master Record?
>
> One other thing: What's with the doubling of the 100/240 with a 700 02?
>
> RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
> BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
> <Richard_Noble at Br <mailto:RICHARD_NOBLE at BROWN.EDU> own.edu <http://own.edu>
> >
>
> On Thu, Oct 27, 2016 at 10:22 AM, Noble, Richard <richard_noble at brown.edu
> <mailto:richard_noble at brown.edu> > wrote:
>
>
>         I am thrashing about in the underbrush of OCLC records for
> incunabula, trying to create the occasional orderly clearing, but in the
> end I am wondering what special unwritten rules there are concerning master
> records that allow for such an omnium gatherum of copy-specific elements as
> OCLC #56414568 (LCCN 2004574211 with revisions by Detroit PL and Columbia).
>
>
>         The information is interesting, no doubt of that; but there are
> facilities for accessing it in more coherent form by way of the
> institutional catalogs to which OCLC provides relatively easy access. I
> certainly don't want most of it in my own institution's record (though it
> will be worth noting that the Brown and the LC copies both have a Buxheim
> stamp).
>
>
>         Would I be justified in updating this record in part to delete all
> copy-specific that has no bearing on identification of, or actual variation
> in copies of, the  manifestation? This question often arises in connection
> with LC-based records, of course, but lots of libraries do this sort of
> thing, even adding copy-specific information to the OCLC record rather than
> making local edits. Is this just shared cataloging with a vengeance?
>
>
>         RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
>         BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
> <tel:401-863-1187>
>         <Richard_Noble at Br <mailto:RICHARD_NOBLE at BROWN.EDU> own.edu <
> http://own.edu> >
>
>
>


-- 

-- 
Matthew C. Haugen
Rare Book Cataloger
102 Butler Library
Columbia University Libraries
E-mail: matthew.haugen at columbia.edu
Phone: 212-851-2451
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