[DCRM-L] Two publications bound together

Wed Sep 7 07:14:13 MDT 2016

Some ILS’s are better at handling this than others. At Harvard, where we use Aleph, we have concocted a local field in the holding record that directs a patron to the first bib record for availability options. Clunky, but it works.

Karen Nipps
Head, Rare Book Team
Houghton Library
Harvard University
Cambridge, MA 02138
Phone: 617-998-5214
FAX: 617-495-1376

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Deborah J. Leslie
Sent: Tuesday, August 30, 2016 10:29 AM
To: DCRM Users' Group
Subject: Re: [DCRM-L] Two publications bound together

This is such a vexing situation, and hard to believe that rare materials libraries are still trying to make do with extremely primitive ways of handling sammelbands after decades of online systems. If you have an online circulation system that depends on a barcode, you can only barcode the physical item. But standards for good cataloging require separate records for different bibliographical entities. If one title in the volume is charged, each title in the opac should show as charged.

What about making a single brief parent record for the physical volume and barcode that, and make analytical linking bib records for the individual titles. Would that get around the problem? (It depends on the system in question, of course.)

Deborah J. Leslie, M.A., M.L.S. | Senior Cataloger, Folger Shakespeare Library | djleslie at folger.edu<mailto:djleslie at folger.edu> | 202.675-0369 | 201 East Capitol St., SE, Washington, DC 20003 | www. folger.edu | orcid.org/0000-0001-5848-5467

From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Katharine Chandler
Sent: Tuesday, 30 August 2016 09:41
To: DCRM Users' Group
Subject: Re: [DCRM-L] Two publications bound together

Dawn,

I had a system where I couldn't link them and I created (or imported) separate records for each publication in the Sammelband.  I then made sure I had a note field explaining it was bound with (each title listed, exactly as in its own record) and made sure I had a subject heading for Sammelbände.
http://rbms.info/vocabularies/provenance/tr107.htm<https://urldefense.proofpoint.com/v2/url?u=http-3A__rbms.info_vocabularies_provenance_tr107.htm&d=CwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=osltSoeCDQty5lmuoulgrFY35SLz-pJgoWLp6lezjgs&m=9ZqQz2SIDzrqMqdvGvO5TwAIRLvzaswfSP-fQysBUUo&s=2rvOFCvTm8-RmEluAVkajkuTgsNnX5r_HKgl3a_qpYI&e=>

Not sure if this is what other people do, but it worked where I was at that time and made the volume searchable by the other titles, and by the subject heading.

-Katharine Chandler

On Tue, Aug 30, 2016 at 9:34 AM, dawn.grattino <dawn.grattino at cpl.org<mailto:dawn.grattino at cpl.org>> wrote:

I can only have 1 record and 1 barcode in my ILS. So, I am stuck with somehow trying to represent this single item which contains 2 unrelated titles.

Help!

Dawn Grattino
Senior Catalog Librarian
Cleveland Public Library
Catalog Dept.
17133 Lakeshore Blvd.
Cleveland, OH 44110
216-623-2885<tel:216-623-2885>
fax 216-623-6980<tel:216-623-6980>
dawn.grattino at cpl.org<mailto:dawn.grattino at cpl.org>
http://www.cpl.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.cpl.org&d=CwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=osltSoeCDQty5lmuoulgrFY35SLz-pJgoWLp6lezjgs&m=9ZqQz2SIDzrqMqdvGvO5TwAIRLvzaswfSP-fQysBUUo&s=ouhks-iZblQsWNyLBhTRD8WBD61r5W4_pA03qAGDeGg&e=>
________________________________
From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> on behalf of Christopher D. Cook <cdcook2 at gmail.com<mailto:cdcook2 at gmail.com>>
Sent: Monday, August 29, 2016 12:49:16 PM
To: DCRM Users' Group
Subject: Re: [DCRM-L] Two publications bound together

Typically you would not create record to describe the two titles together. You would catalog each title on individual OCLC records without any mention of the other title. The exception is if they were *issued* together which these were not as they were published 70 years apart. You link the titles in your local catalog, the procedure for which varies from institution to institution and system to system.

Christopher D. Cook
Special Collections Cataloging Coordinator
The Ohio State University

On Mon, Aug 29, 2016 at 11:54 AM, dawn.grattino <dawn.grattino at cpl.org<mailto:dawn.grattino at cpl.org>> wrote:

Please excuse me if this question has an obvious answer. I am still a novice and have been unable to find the instructions I need.

I have two unrelated publications about the knight in chess that were published separately approximately 70 years apart and are bound together. The record in OCLC for this item is incorrect. In fact there are 3 records for it, 2 of them derived from the incorrect record created by my institution in 1981 (#7114873). I am now tasked with correcting this record.

The first title Corsa del cavallo per tutt' i scacchi dello scacchiere is only 11 pages. The second title, Del cavallo degli scacchi is represented individually by #7114866. It is 69 plus pages.

I really don't want to base the record in the 11 page item and say Bound with: the longer item.

I can use the title on the spine of the book for the 245 and put the titles for both books in the 505, and use 7xx fields to represent them.

The first book does not list an author, but I found a reference to it that indicates that the publisher might be the author. I think I will ignore this speculation and make that one title main entry.

My question is how do I handle the publication information for each item? I have nice title pages for each that give me publication info and dates.

Any help would be much appreciated.

Thank you,

Dawn Grattino
Senior Catalog Librarian
Cleveland Public Library
Catalog Dept.
17133 Lakeshore Blvd.
Cleveland, OH 44110
216-623-2885<tel:216-623-2885>
fax 216-623-6980<tel:216-623-6980>
dawn.grattino at cpl.org<mailto:dawn.grattino at cpl.org>
http://www.cpl.org<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.cpl.org&d=CwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=osltSoeCDQty5lmuoulgrFY35SLz-pJgoWLp6lezjgs&m=9ZqQz2SIDzrqMqdvGvO5TwAIRLvzaswfSP-fQysBUUo&s=ouhks-iZblQsWNyLBhTRD8WBD61r5W4_pA03qAGDeGg&e=>

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