[DCRM-L] Indexing 510 locally

[Auyong, Dorothy]

We recently did a re-indexing of our local OPAC at the Huntington.  We decided to include the 510 $a and $c in the keyword index as well.

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Dorothy Auyong
Principal Catalog Librarian/Archivist
Acquisitions, Cataloging & Metadata Services
Henry E. Huntington Library
dauyong at huntington.org<mailto:dauyong at huntington.org>



From: DCRM-L <dcrm-l-bounces at lib.byu.edu> On Behalf Of Randal S. BRANDT
Sent: Wednesday, October 17, 2018 9:54 AM
To: DCRM-L <dcrm-l at lib.byu.edu>
Subject: Re: [DCRM-L] Indexing 510 locally

Several years ago (2013, I believe), I successfully lobbied for the inclusion of 510 in the keyword index of our catalog. My initial request to include 510 was denied, so I conducted an informal survey, via DCRM-L, to find out which institutions indexed the 510. Of the responses I got, nearly all of the institutions did index the 510. I'm sharing the results of that survey here:

1)      In your OPAC, is the 510 field included in the keyword index?

•         Yale: Yes
•         Stanford: Yes
•         Wesleyan: Yes
•         UCLA: Yes (ALL bib fields indexed)
•         UT Austin: Yes ($a only; will be submitting request to add $c)
•         UCSD: Yes
•         Clark Library: Yes
•         U. of Akron (OhioLINK): Yes
•         Penn State: Yes
•         U. of Colorado: Yes
•         U. of Chicago: No
•         St. Louis U.: Yes
•         Ohio State U.: Yes

On Wed, Oct 17, 2018 at 8:55 AM Erin Blake <erin.blake.folger at gmail.com<mailto:erin.blake.folger at gmail.com>> wrote:
Ah! Excellent point, Deborah. People using the Folger collection pretty much ignore the 510 in open-stacks material: doesn't matter where the journal is indexed, they'll have found it by a cross reference or by googling.

It might be worth deleting the 510 from all open-stacks material before we export to a discovery layer.

EB.

On Wed, Oct 17, 2018 at 11:09 AM Deborah J. Leslie <DJLeslie at folger.edu<mailto:DJLeslie at folger.edu>> wrote:
I wonder if some of the resistance to indexing 510 traces back to when that field was used heavily in serial records for where they were indexed. That practice has been mostly discontinued, as far as I can tell, which makes a 510 index not only feasible but extremely useful. In a special collections context, materials may be commonly identified by a citation number. Not indexing the 510 is a disservice to knowledgeable users.

I for one can't imagine being able to do my job properly without a 510 index.

However, I notice that many of the examples given in MARC Bibliographic<https://www.loc.gov/marc/bibliographic/bd510.html> are obsolete vis-à-vis current formulation according to Standard Citation Forms<http://rbms.info/scf/>. A job for an up-and-coming cataloger?


Deborah J. Leslie | Folger Shakespeare Library | djleslie at folger.edu<mailto:djleslie at folger.edu> |

From: DCRM-L [mailto:dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>] On Behalf Of Erin Blake
Sent: Wednesday, 17 October, 2018 09:59
To: DCRM Users' Group
Subject: Re: [DCRM-L] Indexing 510 locally

We index the 510 separately in our OPAC. Users can pick the "Bibliographic citation" field in our "Advanced Search" (see https://folgerpedia.folger.edu/Searching_in_Hamnet#Advanced_Search_tab). It gets used a lot by our staff and researchers.

Erin.

----------------
Erin Blake, Ph.D.  |  Senior Cataloger  |  Folger Shakespeare Library  |  201 E. Capitol St. SE, Washington, DC, 20003<https://maps.google.com/?q=201+E.+Capitol+St.+SE,+Washington,+DC,+20003&entry=gmail&source=g>  |  eblake at folger.edu<mailto:eblake at folger.edu>  |  office tel. +1 202-675-0323<tel:(202)%20675-0323>  |  www.folger.edu<http://www.folger.edu>

On Tue, Oct 16, 2018 at 8:29 PM Robert Maxwell <robert_maxwell at byu.edu<mailto:robert_maxwell at byu.edu>> wrote:
We index 510 in our catalog as a separate browse index. I assume it’s also indexed in the discovery layer by keyword like everything else (which isn’t very satisfactory).

If you’d like to see our index, go to the library catalog

catalog.lib.byu.edu<http://catalog.lib.byu.edu>

Choose “other searches” to the left under “catalog searches”

Enter a citation in the “search for” box, e.g.

Heller, E.R. Bibliography of the Grabhorn Press, 1915-1940

Click the “alphabetic search” radio button; then click “Citation” (below the search box)

The first search result is all the hits gathered together; this is followed by the individual records lined up by citation number.

We haven’t had any complaints about this being confusing (the index does index everything in any 510 field so there’s lots of extraneous stuff in it). As a cataloger I find this index extremely useful (for bibliographies that I want to try to figure out if we’ve included a 510 in all the relevant records). Special collections curators seem to like the index when I draw their attention to it but I’m not sure how frequently it’s used.

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568<tel:(801)%20422-5568>

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Hoover, Sarah
Sent: Tuesday, October 16, 2018 1:25 PM
To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>
Subject: [DCRM-L] Indexing 510 locally

Hello all,

Our institution is currently preparing for the release of a new discovery layer, and special collections cataloging staff have requested the addition of indexing for the 510 field. This topic has been discussed in the past, and our technical staff have raised several concerns. Two of their main concerns are the haphazard use of the 510 outside of special collections, which would lead to misleading results, and the potential confusion for inexperienced users who don't understand why these results are coming up in their title search and who may be overwhelmed by the number of results this indexing could create. They are not convinced that the need for indexing instead of simply displaying the 510 outweighs these drawbacks.

The staff designing the new discovery layer are asking for use cases to support indexing of the 510, and we have theoretical use cases but no specific examples of user stories where lack of indexing has been a problem to give them. Our research and instruction colleague had not realized the citations were not searchable, and did say that it would be beneficial for instruction prep research.

We were wondering whether there are any other institutions indexing the 510 in your local catalog. If so, have you gotten any user feedback about this feature? Did you have to advocate for it, and if so what helped make it successful? I found past discussions about advocating for 510 indexing in OCLC in the listserv archive, but not much discussion of local implementation.

Thank you for any comments and experience you can share!

Sarah

Sarah Hoover
Special Collections Cataloger
Wilson Special Collections Library
University of North Carolina at Chapel Hill
sehoover at email.unc.edu<mailto:sehoover at email.unc.edu>
919-962-4305<tel:(919)%20962-4305>



--
Randal S. Brandt
The Bancroft Library | University of California, Berkeley
510.643.2275 | rbrandt at library.berkeley.edu<mailto:rbrandt at library.berkeley.edu>
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