[DCRM-L] Alma

Thu Sep 19 11:14:53 MDT 2019

Belinda-- Re *Hell's Angels*: Is there a circulating dead-tree copy of the
book in any UCSC library? If so, what's the trick? I tried various searches
and came up with Special Collections holdings only (including an
"everything" search).

RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
<Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>

On Thu, Sep 19, 2019 at 12:19 PM Belinda Egan <began at ucsc.edu> wrote:

> We started with Alma and Primo VE over a year ago, and have discovered
> many of the issues that others have noted. For us the most user-unfriendly
> feature in Primo is how multiple editions of the same work are grouped. For
> example: last year we received a large collection of works by Hunter S.
> Thompson, including various editions, printings, and translations.  There
> seems to be no way to sort out the circulating books in Primo results.
> Here's an example, a search for "Hell's Angels", narrowed to "Held by
> library":
>
>
> https://ucsc.primo.exlibrisgroup.com/discovery/search?query=any,contains,%22hell%27s%20angels%22&tab=LibraryCatalog&search_scope=MyInstitution&vid=01CDL_SCR_INST:USCS&facet=tlevel,include,available_p&offset=0
>
> Good luck to the undergrad just trying to find a copy of the book in
> English to check out... While we do have a facet configured to limit
> results to Special Collections, we can't go the other way and exclude
> non-circulating material.
>
> -Belinda
>
> Belinda Egan
> McHenry Library, Metadata Services
> UC Santa Cruz
> 1156 High Street
> Santa Cruz, CA 96064
> 831-459-2094
>
>
> On Thu, Sep 19, 2019 at 6:02 AM Christine DeZelar-Tiedman <
> dezel002 at umn.edu> wrote:
>
>> Others have already made the comments that I would have made, but I would
>> like to add, in regard to Primo, that you can configure the de-duping and
>> FRBR-ization of bib records so that rare materials are not clustering in
>> search results with other related items. When we first came up on Primo,
>> physical copies of rare books were getting clustered with ebook and
>> microform versions of the same title, and the ebook always displayed as the
>> primary item in the cluster, so unless someone knew to drill down, users
>> might not know that we had a physical copy of the book. We were able to
>> configure things so that materials in special collections locations did not
>> get combined in Primo search results with other formats, but it took some
>> convincing because most people (including ExLibris) assumed that e-versions
>> would ALWAYS be preferred by users. We were also able to get some targeted
>> searches set up, limiting to special collection materials. None of this is
>> Alma-specific, but since you brought up Primo I wanted to mention it.
>>
>> On Wed, Sep 18, 2019 at 1:37 PM Gemberling, Ted P <tgemberl at uab.edu>
>> wrote:
>>
>>> Angela, 590’s are displaying in our Primo catalog and are searchable.
>>> Now, I think maybe one factor that may be different for you is you don’t
>>> want all your libraries to see all the notes. We just have one catalog for
>>> our libraries. Admittedly we don’t have a lot of 590 notes. They are mostly
>>> in our Special Collections materials.
>>>
>>>
>>>
>>> Ted Gemberling
>>>
>>> UAB Libraries
>>>
>>>
>>>
>>> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Jones, Angela
>>> *Sent:* Wednesday, September 18, 2019 10:11 AM
>>> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
>>> *Subject:* Re: [DCRM-L] Alma
>>>
>>>
>>>
>>> Hi everyone,
>>>
>>>
>>>
>>> SMU migrated from Voyager to Alma in the summer of 2017. Off the top of
>>> my head, here are my two cents about issues that specifically relate to
>>> cataloging rare or special collections materials.
>>>
>>>
>>>
>>> First, bound-withs work very differently in Alma than in Voyager. I find
>>> the Alma workflow to catalog bound-withs to be more cumbersome, although
>>> the record displays and discoverability in both Alma and in Primo seems to
>>> work fine.
>>>
>>>
>>>
>>> The second issue concerns local notes. When we migrated, we went from an
>>> environment where all the campus libraries shared Voyager, but didn’t share
>>> bib records. Our bibs all migrated as separate bibs, but going forward in
>>> Alma we have had to share new records. We all had been accustomed to using
>>> 590 fields in our specific records for local notes, but in a shared record
>>> environment that can get sort of messy. We have looked at using other MARC
>>> fields in the holdings record to put in copy specific notes such as donor
>>> notes, provenance, etc. But my understanding is that such notes aren’t
>>> necessarily searchable in Primo. I would love to find out that I am wrong
>>> about that, however!
>>>
>>>
>>>
>>> As I said, that is my two cents. Others may have different perspectives.
>>>
>>>
>>>
>>> Angela
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> Angela Jones
>>>
>>> Head of Technical Services
>>>
>>> Underwood Law Library, Dedman School of Law
>>>
>>> Southern Methodist University
>>>
>>> P.O. Box 750354
>>>
>>> Dallas, TX 75275-0354
>>>
>>> 214-768-1827
>>>
>>> arjones at smu.edu
>>>
>>>
>>>
>>> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Tedford, Beth
>>> *Sent:* Wednesday, September 18, 2019 9:54 AM
>>> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
>>> *Subject:* Re: [DCRM-L] Alma
>>>
>>>
>>>
>>> I would as well. We will be migrating from Voyager to ALMA next year and
>>> would love to hear of others experiences. Thanks.
>>>
>>>
>>>
>>> On Wed, Sep 18, 2019 at 10:36 AM Carpenter, Jane <
>>> jfcarpenter at library.ucla.edu> wrote:
>>>
>>> I’d also be interested in hearing responses to Richard’s query—
>>>
>>> Thanks—
>>>
>>> Jane Carpenter
>>>
>>> Special Collections Cataloger
>>>
>>> UCLA Library Special Collections
>>>
>>> jfcarpenter at library.ucla.edu
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> Sent from my iPhone
>>>
>>>
>>> On Sep 18, 2019, at 7:22 AM, Noble, Richard <richard_noble at brown.edu>
>>> wrote:
>>>
>>> Could those of you who have experience with Alma in the context of rare
>>> materials cataloging please advise me of what to look for in a presentation
>>> by representatives from ExLibris? Advice off the top of your head would be
>>> fine, and could be privately communicated if you think that advisable. We
>>> are currently a III Sierra user.
>>>
>>>
>>>
>>> Many thanks -
>>>
>>>
>>>
>>> RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
>>>
>>> BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
>>>
>>> <Richard_Noble at Br <RICHARD_NOBLE at BROWN.EDU>own.edu>
>>>
>>>
>>>
>>> --
>>>
>>> Beth Tedford, MLIS
>>>
>>> Special Collections & Archives Assistant
>>>
>>> Rare books cataloger
>>>
>>> Z. Smith Reynolds Library
>>>
>>> Wake Forest University
>>>
>>> PO Box 7777
>>>
>>> Winston-Salem, NC 27109
>>> 336-758-4657
>>>
>>> tedforme at wfu.edu
>>>
>>> Defender of Wonders
>>>
>>>
>>>
>>
>>
>> --
>> Christine DeZelar-Tiedman
>> Metadata and Emerging Technologies Librarian
>> University of Minnesota Libraries
>> 160 Wilson Library
>> 309 19th Ave. S.
>> Minneapolis, MN 55455
>> (612) 625-0381
>> dezel002 at umn.edu
>>
>> pronouns: she/her/hers
>>
>>
>>
>>
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