[DCRM-L] Cataloging Question - how to catalog differences in publisher's bindings

Thu May 5 07:36:10 MDT 2022

Hi, all --

This is an interesting thread. Forgive me, I ask as an amateur: would it be
desirable and feasible, for example, to set out principles or "best
practice" options for cataloguing copy-(or item-)specific features, e.g.
uses of 561, 562, 563, 59X fields, 7XX, holdings 852, of sub-headings, copy
location after library code etc.?

All best,

Nicholas.

On Thu, 5 May 2022 at 18:39, O'Brien, Iris <Iris.OBrien at bl.uk> wrote:

> Dear Julianne,
>
>
>
> The British Library uses 561, 562 and 563 fields in holdings records (in
> Aleph). You can see examples of how these are displayed in Primo below. The
> three fields are displayed within “Copy Note”. The information in the 561
> field has the sub-heading “Ownership”; the 562 has the sub-heading “Copy
> note” and the 563 has the sub-heading “Binding information”:
>
>
>
> http://explore.bl.uk/BLVU1:LSCOP-ALL:BLL01003582907
>
>
>
> http://explore.bl.uk/BLVU1:LSCOP-ALL:BLL01002988083
>
>
>
> http://explore.bl.uk/BLVU1:LSCOP-ALL:BLL01017553846
>
>
>
> We use the 852$q in the holdings record to record imperfections, e.g.
> missing leaves. This field is also displayed within “Copy Note” with the
> sub-heading “Physical condition”.
>
>
>
> Kind regards,
>
>
>
> Iris
>
>
>
> ------------------------------------------------------
>
> Iris O'Brien
>
> Early Printed Collections Cataloguing and Processing Manager
>
> The British Library
>
> St Pancras
>
> 96 Euston Road
>
> London
>
> NW1 2DB
>
> E-mail: iris.obrien at bl.uk
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Julianne
> Simpson
> *Sent:* 03 May 2022 18:47
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to
> catalog differences in publisher's bindings
>
>
>
> Hi all,
>
>
>
> I am just catching up with this conversation. I have been thinking about
> this issue again recently, though more in relation to retrieving specific
> data from the three copy specific fields we use – 561, 562 and 563.
>
>
>
> Until 2013 we had no facility to create public notes in our item records.
> On moving to Alma this opened up the possibility of using holdings, in
> particular as the 561, 562 and 563 are defined in MARC21 Holdings. However,
> I decided to stick with our established practice for the sake of
> consistency. As Karen mentioned, it isn’t always good for display if you
> have multiple copies but we do try to identify and group our copy notes
> where we can.
>
>
>
> I am still not entirely convinced that copy notes in holdings would be
> much improvement for display as they are likely to be a further click away,
> but I would  be very interested to hear from anyone who is using the
> holdings for detailed copy notes – especially Alma/Primo users.
>
>
>
> All the best,
>
> Julianne
>
>
>
>
>
> Julianne Simpson  l  Collections and Discovery Manager  l  John Rylands
> Research Institute and Library  l  University of Manchester  l  150
> Deansgate  l  Manchester  l  M3 3EH  l  Tel +44 (0)161 275 8749  l
> julianne.simpson at manchester.ac.uk
>
> John Rylands Research Institute and Library
> https://www.library.manchester.ac.uk/rylands/
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>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Karen Attar
> *Sent:* 30 April 2022 20:42
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to
> catalog differences in publisher's bindings
>
>
>
> Thank you very much, Nick, for circulating this.
>
>
>
> I see that we barely stated explicitly in the document that 563 was
> intended to be for copy-specific bindings; there's just a passing reference
> in C.1. As Deborah has pointed out, that was our intention, though, and the
> $5 in the examples indicates our thinking.
>
>
>
> I think in the old UK MARC code there was an example of a binding note
> applying to all copies of an edition (UK MARC 531, notes on physical
> elements of a record). We transferred that to a plain 500 when we moved
> across to MARC21.
>
>
>
> I really like the Folger way of doing things. 561, 563, 590 are neat if
> one has only one copy of a title in a record. If one is dealing with
> several copies, it looks confusing to switch between copies: "Copy 1 is
> from the library of Joe Bloggs. Copy 2 has the bookplate of Mary Smith.
> Copy 1 is bound in speckled calf with red edges and marbled endpapers. Copy
> 2 is bound in limp vellum. Copy 1 is imperfect, wanting the final (blank)
> leaf." Much clearer for the user to have one paragraph per copy.
>
>
>
> Best wishes,
>
> Karen
>
>
>
> Dr Karen Attar
>
> Senate House Library, Univ. of London
>
> Malet St
>
> London
>
> WC1E 7HU
>
> 020 7862 8472
>
> http://research.sas.ac.uk/ies/fellow/516/dr-karen-attar/
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>
>
>
> The University of London is an exempt charity in England and Wales.
> ------------------------------
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> on behalf of Nicholas Sparks <
> nicholas.a.sparks at gmail.com>
> *Sent:* 30 April 2022 04:26
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to
> catalog differences in publisher's bindings
>
>
>
> Hi,
>
>
>
> No doubt you’ve seen this, but for those who have not, I return again and
> again to this useful document:
>
>
>
> Guidelines for the Cataloguing of Rare Books.
>
>
>
>
> https://cdn.ymaws.com/www.cilip.org.uk/resource/group/6b7ad90b-bf8b-4d07-8406-0d28376b41f1/guidlines_for_the_cataloguin.pdf
> <https://gbr01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcdn.ymaws.com%2Fwww.cilip.org.uk%2Fresource%2Fgroup%2F6b7ad90b-bf8b-4d07-8406-0d28376b41f1%2Fguidlines_for_the_cataloguin.pdf&data=05%7C01%7C%7Ccf72868e8412493b5e4408da2d2d0340%7C21a44cb7f9c34f009afabd1e8e88bcd9%7C0%7C0%7C637871968894266752%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=udD0VGzd6pbg1ctZ4XWOrjyEAp41QNiSU6CB9DxBdJE%3D&reserved=0>
>
>
>
> It gives some detail about use of 563 - but for clarifications,
> modification and extensions of theory and practice, I go to senior
> practitioners for precept and advice.
>
>
>
> Greetings from a lovely autumnal Adelaide,
>
>
>
> Nick
>
>
>
>
>
>
>
> On Sat, 30 Apr 2022 at 12:54 am, Deborah J. Leslie <DJLeslie at folger.edu>
> wrote:
>
> I, too, would like to hear about use of the 563. We do not currently use
> it at the Folger.* It's my understanding that 563 was one of the UKMARC
> fields added when it merged with USMARC to become MARC21, so Karen knows
> whereof she speaks. This is the 563 scope: Binding information intended
> primarily for use with antiquarian materials, rare books and other special
> collections.  It doesn't specify bespoke bindings, but that does seem to
> be the intent. Looks like something has been lost in translation.
>
>
>
> That said, is there a problem using it for both types? Bespoke bindings
> would presumably be identified as such by a $5—which at present is pretty
> much knowledge limited to catalogers.
>
>
>
> *At the Folger, we've preferred to group all copy-specific information
> together in an 852$z rather than fragment it into separate fields. That may
> change as we bring up a new ILS.
>
> ______________________________
>
> Deborah J. Leslie, MA, MLS | Senior Cataloger | Folger Shakespeare Library
> | 201 East Capitol St., SE, Washington, DC 20003 | djleslie at folger.edu |
> www.folger.edu
> <https://gbr01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.folger.edu%2F&data=05%7C01%7C%7Ccf72868e8412493b5e4408da2d2d0340%7C21a44cb7f9c34f009afabd1e8e88bcd9%7C0%7C0%7C637871968894266752%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=7FgcjYR7By15yp%2Fb5qVjnk2dGyz6EGMTrcBLpCQjFh0%3D&reserved=0> |
> Opinions her own
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Ann K.D. Myers
> *Sent:* Thursday, April 28, 2022 16:33
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to
> catalog differences in publisher's bindings
>
>
>
> Interesting; the practice we follow (and which I have observed being
> followed by at least some other institutions) is to use the 563 for
> bindings common to an issue, such as publishers' bindings or artists' book
> bindings, and to use a local note (in our case the 590) for copy-specific
> bindings. I'd never seen that the 563 was intended for copy-specific
> bindings notes.
>
>
>
> --Ann
>
>
>
>
>
> Ann K.D. Myers
>
> Rare Books Cataloger
>
> Stanford Libraries
>
> Dept. of Special Collections and University Archives
>
> 415 Broadway, Floor 1, 8406
>
> Redwood City, CA 94063
>
> akdmyers at stanford.edu
>
> she/her/hers
> ------------------------------
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> on behalf of Karen Attar <
> karen.attar at london.ac.uk>
> *Sent:* Tuesday, April 26, 2022 3:31 AM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to
> catalog differences in publisher's bindings
>
>
>
> I’d use 500 for bindings common to an issue, 563 for bespoke bindings: 563
> was devised as a copy-specific bindings note.
>
> Best,
>
> Karen
>
>
>
> Dr Karen Attar
>
> Curator of Rare Books and University Art
>
> Senate House Library, University of London
>
> Senate House
>
> Malet St
>
> London
>
> WC1E 7HU
>
> Tel. 020 7862 8472
>
> http://research.sas.ac.uk/search/fellow/516/dr-karen-attar/
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>
>
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> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Patrick Perratt
> *Sent:* 26 April 2022 09:50
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to
> catalog differences in publisher's bindings
>
>
>
> Would you use 563 for describing publishers' bindings? Or just bespoke
> bindings? For variant publishers' bindings my inclination would have been
> to describe the known variations in a 500 (e.g. "... issued in red and blue
> variant colourways ...") with a local note describing which variant(s) we
> hold. I have wondered about using 563 for publishers' bindings, but found
> the guidance rather vague. I would be interested to hear what others are
> doing.
>
> Patrick
>
>
>
>
>
> *Patrick Perratt* | *Librarian, Collections and Content, National Art
> Library*
>
> V&A South Kensington | Cromwell Road | London | SW7 2RL
>
> Email: p.perratt at vam.ac.uk |  Phone: 020 7942 2396
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>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> on behalf of Sarah Stanhope <
> sstanhop at gmail.com>
> *Sent:* 26 April 2022 03:19
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* [EXTERNAL EMAIL] Re: [DCRM-L] Cataloging Question - how to
> catalog differences in publisher's bindings
>
>
>
> *CAUTION: *This email originates outside the V&A. Do not click on links
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> ------------------------------
>
> Hi Deborah,
>
>
>
> Thank you for your advice on cataloging variant bindings. I am glad that
> you mentioned putting "different sizes on different records." The two items
> I was cataloging had examples of different sub-manifestations, but there
> were also other related sub-manifestations that were of different sizes.
> Thank you for helping me to sort out the complexities that may arise from
> these variations in bindings. You answered the question that I wasn't quite
> sure how to ask!
>
>
>
> With sincere appreciation,
>
> Sarah
>
>
>
>
>
>
>
> On Mon, Apr 25, 2022 at 11:41 AM Deborah J. Leslie <DJLeslie at folger.edu>
> wrote:
>
> Although variant bindings would strictly speaking be considered different
> "issues," I concur with Madelene and Randal that it is best to catalog them
> on the same record and make notes about differences. This is the approach
> taken by descriptive bibliographies, such as BAL. Either make a specific
> note about binding variants as is done on the OCLC record Randy mentions,
> or a general note that there are binding variations, with specifics
> associated with particular copies. With 19c books increasingly cataloged
> according to rare material standards, and without definitive evidence from
> publishers' archives, you can't be sure you've got them all described.
>
>
>
> Back when work was being done on DCRM2, the editorial group struggled to
> fit what we called "sub-expressions" or "sub-manifestations" into the IFLA
> LRM. It became less pressing with the new RDA toolkit and the decision to
> present DCRMR as a stand-alone manual. Still, it's an interesting question,
> how to represent sub-expressions/manifestations in a MARC bibliographic
> record.
>
>
>
> OTOH, I would put manifestations with different sizes on different
> records. There's a pretty big difference between 16 cm and 20 cm.
>
> ______________________________
>
> Deborah J. Leslie, MA, MLS | Senior Cataloger | Folger Shakespeare Library
> | 201 East Capitol St., SE, Washington, DC 20003 | djleslie at folger.edu |
> www.folger.edu
> <https://gbr01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprotect-us.mimecast.com%2Fs%2FXD17CwpyJxtlPp4ClMLeZ%3Fdomain%3Deur03.safelinks.protection.outlook.com&data=05%7C01%7C%7Ccf72868e8412493b5e4408da2d2d0340%7C21a44cb7f9c34f009afabd1e8e88bcd9%7C0%7C0%7C637871968894266752%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=09HFyc9zC2xKHmSzxcSddqdNd4pPzkJWrOQRyDzwgW8%3D&reserved=0> |
> Opinions her own
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Randal S.
> BRANDT
> *Sent:* Saturday, April 23, 2022 16:43
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] Cataloging Question - how to catalog differences
> in publisher's bindings
>
>
>
> Hello Sarah,
>
>
>
> I agree with Madelene that you will most likely want to catalog all copies
> on the same bibliographic record. When publisher's binding variants are
> significant, I usually make a note describing the variants using a 500
> note. However, I can see using a 563 for these types of notes, as well. If
> there is a published description of the variants, I will reference that
> description. Then, I use local notes to identify which of the variants is
> present in our copy(ies). To see an example, look at OCLC# 2981235.
>
>
>
> I have mostly encountered the need for these types of notes in records for
> 19th century American literature titles (Mark Twain, George Sterling, Walt
> Whitman, etc.). That seems to be a time period when publishers (in the U.S.
> at least) were particularly fond of issuing books in a variety of bindings.
>
>
>
> Randal
>
>
>
>
>
> On Sat, Apr 23, 2022 at 12:45 PM Madelene Kinraid <
> madelene.kinraid at gmail.com> wrote:
>
> Kia ora Sarah,
>
> I think keeping both/ all copies on the same record and recording the
> binding information in a 563 is perfect. You might need to assign copy
> numbers to differentiate, I would use a separate 563 to describe the
> binding of each copy. At our library I would add the binding information in
> a 590 note, but that’s just our practice.
>
> Best wishes
> Madelene
>
>
>
> > On 24/04/2022, at 7:12 AM, Sarah Stanhope <sstanhop at gmail.com> wrote:
> >
> > 
> > Good Afternoon All,
> >
> > I have a cataloging question that is hopefully not too obvious. I have
> come across this with mostly special collections items and am a bit unsure
> how to properly catalog these types of books.
> >
> > When you have two books with completely different bindings and the text
> blocks are identical, would you add the binding information to a 563 and
> add both items on the same record?
> >
> > Are there any other fields/notes that you commonly add or would suggest?
> I haven't really come across this scenario for items that have different
> dimensions. Other than the binding (sometimes quite different and more
> elaborate than the other), the text block and all the publication
> information matches.
> >
> > Please let me know if you have any suggestions or can point me in the
> right direction!
> >
> > My sincere thanks,
> > Sarah Stanhope
> > Hirsch Library
> > Museum of Fine Arts, Houston
>
>
>
>
> --
>
> Randal S. Brandt
>
> The Bancroft Library | University of California, Berkeley
>
> 510.643.2275 | rbrandt at berkeley.edu
>
>
>
> --
>
> *Nicholas Sparks, **M.Lib, PhD (Cantab)*
>
> Reviews Editor, *Script & Print: Bulletin of the Bibliographical Society
> of Australia and New Zealand*
> <https://gbr01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bsanz.org%2Fpublications%2Fscript-and-print%2F&data=05%7C01%7C%7Ccf72868e8412493b5e4408da2d2d0340%7C21a44cb7f9c34f009afabd1e8e88bcd9%7C0%7C0%7C637871968894266752%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=91lVygHH9ErcBQo8LanRotscLpnIYPTOlOz2hSg7XEw%3D&reserved=0>
>
> Honorary Associate Medieval and Early Modern Centre, University of Sydney
> <https://gbr01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sydney.edu.au%2Farts%2Fabout%2Four-people%2Facademic-staff%2Fnicholas-sparks.html&data=05%7C01%7C%7Ccf72868e8412493b5e4408da2d2d0340%7C21a44cb7f9c34f009afabd1e8e88bcd9%7C0%7C0%7C637871968894266752%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=%2BEKLlECug54O%2FI0r1bR7lb%2B7cuGpvUzmGoCervdUkpo%3D&reserved=0>
>
>
>
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-- 
*Nicholas Sparks, M.Lib, PhD (Cantab)*
Reviews Editor, *Script & Print: Bulletin of the Bibliographical Society of
Australia and New Zealand*
<http://www.bsanz.org/publications/script-and-print/>
Honorary Associate Medieval and Early Modern Centre, University of Sydney
<https://www.sydney.edu.au/arts/about/our-people/academic-staff/nicholas-sparks.html>
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