[DCRM-L] Position Announcement: Rare Book Cataloging Coordinator, Penn Libraries

[Varela, Elsa]

Position Announcement: Rare Book Cataloging Coordinator, Penn Libraries

The Penn Libraries are currently recruiting for the position of Rare Book Cataloging Coordinator (Librarian C). This is a permanent, full-time position, supervising the Rare Book Cataloging Unit in the Kislak Center's Special Collections Processing Department. The annual salary will be on the higher end of the posted pay range ($51,824.00 - $89,716.00), commensurate with experience and qualifications.

The full posting, with job description and required qualifications, is below.

To apply, please follow the this link:

https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Rare-Book-Cataloging-Coordinator_JR00078119


University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Rare Book Cataloging Coordinator


Job Profile Title

Librarian C

Job Description Summary

About the Penn Libraries - The Penn Libraries provides a network of information resources and knowledge services that are vital to teaching, research, and learning at the University of Pennsylvania. This network includes 19 physical libraries, recognized for their collections, and a digital library known for innovation and richness of content. Through dynamic programming and exhibitions, and through the acquisition and preservation of literary and artistic artifacts, the Penn Libraries documents a wealth of social and historical periods, bringing scholarship to life at the University and in the various communities it serves.


Reporting to the Director of the Special Collections Processing Center (SCPC), the Rare Book Cataloging Coordinator (Librarian C) will head the Rare Book Cataloging Unit. The Coordinator will supervise three full time rare book catalogers and, when appropriate, train and supervise project catalogers, interns and student workers. This position will create original and copy cataloging of print material in all formats according to national rules and standards for 15th to 21th century titles in the Kislak Center for Special Collections and contribute name authority records to NACO. The Coordinator will define cataloging policies, best practices and workflows and work closely with the SCPC Director and the Heads of the Archives and Manuscripts and the Collections and Metadata Management Units to undertake special projects, streamline workflows and create efficiencies across the SCPC. Working closely with the Hidden Collections Processing Coordinator and other stakeholders, this position will establish cataloging priorities and develop and implement special projects, including seeking grant funding in support of these projects. The Rare Book Cataloging Coordinator will play a central role in division wide strategic planning and will participate in committees, working groups and strategic initiative teams whenever necessary. The position will work in collaboration with other divisions of the Library to develop innovative methods of describing and disseminating library material, for instance through Library linked data and DEI initiatives, by creating metadata standards for digital assets, and by regularly contributing to the Unique at Penn blog. The Rare Book Cataloging Coordinator will be expected to make innovative contributions to collections processing writ large, and will represent Penn Libraries at national and international levels.



Job Description

Job Responsibilities

  *   Manage the Rare Book Cataloging Unit, supervising three full time rare book catalogers, as well as project catalogers, students and interns when appropriate, managing their work and providing guidance.
  *   Original and copy cataloging of print material in all formats according to national rules and standards for 15th to 21th century titles; create NACO records.
  *   Establish cataloging priorities in collaboration with the Hidden Collections Processing Coordinator and other stakeholders; design and lead special processing project plans; write grants to support funding of special projects.
  *   Create policies, best practices and workflows for the cataloging of print material; work closely with the SCPC Director, the Head of the Archives and Manuscripts Unit and the Collections and Metadata Management Unit Coordinator to undertake special projects, streamline workflows and create efficiencies across the SCPC.
  *   Develop innovative methods of describing and disseminating Library material, for instance through Library linked data and DEI initiatives, by creating metadata standards for digital assets, and by regularly contributing to the Unique at Penn blog.
  *   Serve on Library committees, working groups and strategic initiative teams, participate in division-wide strategic planning and represent Penn Libraries at national and international levels.


Qualifications


Required:

  *   An ALA-accredited Master’s degree in Library and Information Science and 3 to 5 years of experience, or equivalent combination of education and experience. At least five years of professional experience with primary focus on original cataloging of rare materials and a working knowledge of online library systems, RDA, DCRM, AACR2r, LCC, LCSH, and MARC 21 format, as well as other appropriate cataloging and metadata standards, preferred.
  *   Extensive working experience with rare books
  *   Advanced cataloging skills and knowledge of rare book bibliographic description, collation, standards in copy-specific physical description, provenance identification, and bibliographic concepts necessary to distinguish editions, impressions, issues, and states of a given printed title.
  *   Cataloging skills and knowledge of other special collections printed formats, including continuing resources, graphic and cartographic materials.
  *   NACO training and experience creating name authority records.
  *   Demonstrated leadership, organizational skills, and project management skills; demonstrated ability to make decisions independently and work with initiative within the framework of departmental and Library policies and goals.
  *   Demonstrated supervisory skills; excellent oral and written communication skills.
  *   Demonstrated ability to work within and foster a collegial and professional work environment
  *   Excellent knowledge of Latin and at least one modern European language. Familiarity with other European languages, and the ability to work with materials printed in those languages.

Preferred:

  *   Knowledge of Ancient Greek, Hebrew and Yiddish.
  *   Evidence of active participation and involvement in professional and scholarly associations.
  *   Experience writing grants.


Application Requirement

  *   A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.


Job Location - City, State

Philadelphia, Pennsylvania

Department / School

University Library

Pay Range

$51,824.00 - $89,716.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.


Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  *   Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  *   Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  *   Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  *   Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

  *   Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  *   Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  *   Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  *   University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

  *   Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  *   Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  *   Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  *   Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

​

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


Elsa Varela
Special Collections Cataloging Librarian
Special Collections Processing Center
Kislak Center for Special Collections, Rare Books and Manuscripts
Van Pelt Library
University of Pennsylvania
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