[DCRM-L] Pagination for Volume with Possible Missing Leaves

Fri Feb 23 08:39:35 MST 2024

Once again, thank you everyone for your feedback.

Have a nice weekend!

Chris

Christopher S. Dieckman, M.L.I.S.

Iowa State University

204 Parks Library

515 294-9632

dieckman at iastate.edu<mailto:dieckman at iastate.edu>

________________________________
From: DCRM-L <dcrm-l-bounces at lib.byu.edu> on behalf of Deborah J. Leslie via DCRM-L <dcrm-l at lib.byu.edu>
Sent: Tuesday, February 20, 2024 6:20 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Cc: Deborah J. Leslie <DJLeslie at FOLGER.edu>
Subject: Re: [DCRM-L] Pagination for Volume with Possible Missing Leaves

Regardless of whether a note about description based on imperfect copy is in a 500 or 588, it would be removed if/when the description is revised to reflect a perfect—or at least better—copy.

In reviewing MARC 588, the intention seems clear that it's mainly a note for other catalogers.

https://www.loc.gov/marc/bibliographic/bd588.html  For that reason, and because display of 588 is system-specific, I will continue to prefer a 500 general note for this circumstance, while Bob may continue to use a 588 without any fear of arrest by the MARC police🙂.

A minor quibble with your wording, Christopher. This sounds clearer to me: " ... Additional leaves with numbered pages may have been be missing from the end of the volume.

______________________

Deborah J Leslie [cid:7035187f-2a6d-4efd-af57-eeca5ad8a844] , M.A., M.L.S. | Senior Cataloger | Folger Shakespeare Library | djleslie at folger.edu<mailto:djleslie at folger.edu> | Opinions her own

________________________________
From: DCRM-L <dcrm-l-bounces at lib.byu.edu> on behalf of Robert Maxwell via DCRM-L <dcrm-l at lib.byu.edu>
Sent: Tuesday, February 20, 2024 16:13
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Cc: Robert Maxwell <robert_maxwell at byu.edu>
Subject: Re: [DCRM-L] Pagination for Volume with Possible Missing Leaves

In my opinion that looks fine but others may have other comments.

Again, with 588, if the basis of description changes (e.g. subsequent cataloger has a “perfect” copy) you change (or delete) the note.

As an aside, there is coding you can use instead of starting with the phrase “Description based on …”: first indicator 0:

588 0_  $a Damaged copy. Leaves with numbered pages may have been missing from the end of the volume.

The label generated is dependent on the system. In our catalog 588 0_ produces “Description based on: …” but other databases might have a different label (e.g. the MARC documentation suggests the label “Source of description”.

I believe OCLC in the past has programmatically swept through the bibliographic records and changed 588s without indicators to forms with indicators, so that might wind up happening whether you use the indicators or not.

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Cataloger
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.

From: DCRM-L <dcrm-l-bounces at lib.byu.edu> On Behalf Of Dieckman, Christopher S [LIB] via DCRM-L
Sent: Tuesday, February 20, 2024 1:58 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Cc: Dieckman, Christopher S [LIB] <dieckman at iastate.edu>
Subject: Re: [DCRM-L] Pagination for Volume with Possible Missing Leaves

Thank you, both for your suggestions.

How about the following?

300  ##  $a 248 pages (incomplete?) …

588  ##  $a Description based on damaged copy. Leaves with numbered pages may have been missing from the end of the volume.

Christopher S. Dieckman, M.L.I.S.

Iowa State University

204 Parks Library

515 294-9632

dieckman at iastate.edu<mailto:dieckman at iastate.edu>

________________________________

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> on behalf of Robert Maxwell via DCRM-L <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Sent: Tuesday, February 20, 2024 10:19 AM
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Cc: Robert Maxwell <robert_maxwell at byu.edu<mailto:robert_maxwell at byu.edu>>
Subject: Re: [DCRM-L] Pagination for Volume with Possible Missing Leaves

Another possibility is to use the 588 field, which is made for exactly this sort of information. https://www.loc.gov/marc/bibliographic/bd588.html<https://protect-us.mimecast.com/s/i9tSCZ6G7gHJJk9CzvCET?domain=loc.gov>. It is most frequently used on serial records but is by no means limited to serials (e.g. it’s required on provider neutral records for monographs). I use it with some frequency with monograph records (e.g. notes such as “Description based on 1959 printing.” when I have reason to suspect that the first printing that I don’t have access to might have had a different presentation of the publication information). I see no reason why “Description based on imperfect copy …” shouldn’t be recorded in 588; if a subsequent cataloger comes along with a perfect copy, they simply remove the 588 when updating the record because now the description is based on a perfect copy.

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Cataloger
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Deborah J. Leslie via DCRM-L
Sent: Tuesday, February 20, 2024 2:34 AM
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Cc: Deborah J. Leslie <DJLeslie at FOLGER.edu<mailto:DJLeslie at FOLGER.edu>>
Subject: Re: [DCRM-L] Pagination for Volume with Possible Missing Leaves

Christopher, Michelle, et al.

Interesting issue. Allow me to take issue 🙂 with Michelle's suggestion to add $5 to the end of your 500 note. When an imperfect copy is used as the basis for a description because there is no reliable information about a perfect copy, a note on the basis of the description is a general note, not a copy-specific or local note.

No matter that the description is based on a particular institution's copy—it is the exemplar of that edition/issue upon which the description is based, and therefore applies to the entire description, not an institution's deviation from it.

As a practical matter, many institutions automatically delete fields with a $5 for a different institution. (An entirely prudent measure in my opinion.) Adding a $5 to a general note may result in the loss of significant information.

______________________

Deborah J Leslie [cid:10b3678f-542a-4d5b-8412-8062cb28f953] , M.A., M.L.S. | Senior Cataloger | Folger Shakespeare Library | djleslie at folger.edu<mailto:djleslie at folger.edu> | Opinions her own

________________________________

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> on behalf of Cronquist, Michelle J via DCRM-L <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Sent: Friday, February 16, 2024 15:22
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Cc: Cronquist, Michelle J <cronquim at email.unc.edu<mailto:cronquim at email.unc.edu>>
Subject: Re: [DCRM-L] Pagination for Volume with Possible Missing Leaves

That sounds good to me!  I might add $5 [your MARC organization code] to the end of the 500 note.

---
Michelle Cronquist (she/her/hers)
Special Collections Cataloger
Special Collections Technical Services
CB#3926, Wilson Library
University of North Carolina at Chapel Hill

 919-962-4271

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Dieckman, Christopher S [LIB] via DCRM-L
Sent: Friday, February 16, 2024 1:13 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Cc: Dieckman, Christopher S [LIB] <dieckman at iastate.edu<mailto:dieckman at iastate.edu>>
Subject: Re: [DCRM-L] Pagination for Volume with Possible Missing Leaves

Thank you, Michelle.

That could work. Perhaps I could add a question mark after “incomplete” and contextualize with a 500 note?

Is the following clear?

300  ##  $a 248 pages (incomplete?) …

500  ##  $a Description based on damaged copy. Leaves with numbered pages may have been missing from the end of the volume.

Christopher S. Dieckman, M.L.I.S.

Iowa State University

204 Parks Library

515 294-9632

dieckman at iastate.edu<mailto:dieckman at iastate.edu>

________________________________

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> on behalf of Cronquist, Michelle J via DCRM-L <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Sent: Friday, February 16, 2024 12:04 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Cc: Cronquist, Michelle J <cronquim at email.unc.edu<mailto:cronquim at email.unc.edu>>
Subject: Re: [DCRM-L] Pagination for Volume with Possible Missing Leaves

Hi Chris,

There is RDA 3.4.5.6<https://protect-us.mimecast.com/s/Uj-QC2kqKXiMMBziBtg7P?domain=3.4.5.6> Incomplete Volume, which says to do the following if the manifestation in hand is incomplete: xxiv, 179 pages (incomplete)

That doesn’t exactly cover the situation where you’re not sure whether it’s incomplete or not, but I think you could handle that in a 500 note in conjunction with adding (incomplete) to the 300.

Michelle

---
Michelle Cronquist (she/her/hers)
Special Collections Cataloger
Special Collections Technical Services
CB#3926, Wilson Library
University of North Carolina at Chapel Hill

 919-962-4271

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Dieckman, Christopher S [LIB] via DCRM-L
Sent: Friday, February 16, 2024 12:51 PM
To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>
Cc: Dieckman, Christopher S [LIB] <dieckman at iastate.edu<mailto:dieckman at iastate.edu>>
Subject: [DCRM-L] Pagination for Volume with Possible Missing Leaves

Hello all,

(I wasn’t sure if I should post this here or AUTOCAT. This is a modern book; we are not treating it as “rare” or using DCRM(b) to catalog it. But it is a unique copy and my question is similar to others that often come up with rare materials. Let me know if you’d prefer that I post it on AUTOCAT instead.)

We’re creating an original record for a cookbook. The copy is a spiral-bound volume with considerable damage. The back cover is missing and several of the leaves at the end are partly torn from the spiral binding.

The last leaf in this copy has a verso with page number 248 and is a section for the reader to add handwritten notes. It’s not clear if this is actually the last leave of the original publication or if other leaves with numbered pages are missing from the copy in hand.

Does anyone have any recommendations regarding how to handle the 300 $a and 5XX fields to show that the cataloger was unsure if they had a complete copy in hand?

The book was published in 1986, and the publisher no longer exists; otherwise, I would reach out to them.

Any suggestions would be greatly appreciated!

Chris

Christopher S. Dieckman, M.L.I.S.

Metadata & Cataloging Librarian

Iowa State University

204 Parks Library

Ames, IA 50011-2140

515 294-9632

dieckman at iastate.edu<mailto:dieckman at iastate.edu>

Monday - Wednesday: Parks Library

Thursday - Friday: Remote

Adjustments are possible with advance notice
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