[DCRM-L] Administering call numbers in a group setting?

[Robert Maxwell]

Like Folger, all our call numbers (including those that are "shared" like the ones described in the original post) are recorded in the catalog itself, so catalogers are expected to check the online shelflist to find the latest one that has been used and then use the next one after that.

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Cataloger
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.
From: DCRM-L <dcrm-l-bounces at lib.byu.edu> On Behalf Of Erin Blake via DCRM-L
Sent: Friday, July 19, 2024 11:33 AM
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Cc: Erin Blake <EBlake at FOLGER.edu>
Subject: Re: [DCRM-L] Administering call numbers in a group setting?

Until about 2015, we used the paper shelf list. It was up to the cataloger to go to the drawer for the relevant classification and put dibs on whatever number was next (e.g. if ART Vol. f105 was the last card in a drawer, you'd write "ART Vol. f106" plus the short title and accession number of the item in hand on a 3 x 5 card, then put it in the drawer).

More recently, we switched to a call number browse. From this screenshot, I can see that the next call number at the moment would be "ART Vol. f288"
[cid:image001.png at 01DAD9D4.230D0180]
Again, it's up to the cataloger to put dibs on the number. You create an item record and save it right away, then write that number in the book and in the bib record.

Full disclosure: that's how the system worked until 2020, when we closed for renovation. Post-renovation, we're shelving everything by size, in eight categories, in order to fit more books into the same volume of space. Each item is barcoded, and the exact location on the shelf is recorded in Caiasoft. At the moment, ART Vol. f105 and ART Vol. f106 happen to be nowhere near each other. Whatever would have been next in the ART Vol. f classification will instead just keep its accession number as the unique identifier written inside the item.

Erin

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Erin Blake | she/her | Senior Cataloger | Folger Shakespeare Library | eblake at folger.edu<mailto:eblake at folger.edu>

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