[DCRM-L] [EXTERNAL] Re: Fore-edge painting

Tue May 6 03:41:29 MDT 2025

I am thoroughly enjoying this discussion as both a fan of the RBMS
controlled vocabularies and a transplant from North America to the UK.

One of the cultural differences I noticed when moving from the USA to the
UK is a preference for creating and editing records in our local system
rather than in OCLC Connexion. In the three UK institutions where I have
worked as a cataloguer (St Andrews, Cardiff, and Edinburgh), we have worked
exclusively in our local ILS/LMS, with exports to OCLC happening at the
hands of Systems/IT staff with little or no input from cataloguers.

In parallel with this, local fields like 690 seem to be used much less
often than something like a 655 with a $5. Similarly, where I would have
used a 590 note for binding or provenance information in the USA, UK
institutions tend to prefer 561 and 563 fields with $5. When cataloguing in
OCLC Connexion, I took quite a hard line on copy-specific data in fields
which might end up in the OCLC master record, but without being able to
control the point at which our local records end up in OCLC, I've had to
adopt a somewhat more relaxed attitude in line with local practice.

If there are other UK-based cataloguers on this list, I would be interested
to know the extent to which this holds true outside the three institutions
where I've worked.

-Christine Megowan
(she/they, posting as a private citizen, but when at work, Research
Collections Discovery and Projects Manager at the University of Edinburgh)

On Wed, Apr 30, 2025 at 7:29 PM Matthew C. Haugen via DCRM-L <
dcrm-l at lib.byu.edu> wrote:

> As the RBMS liaison to the MARC Advisory Committee (MAC), I'm adding the
> definition of $5 in field 340 to my ongoing list of MARC desiderata. This
> might fit in with an existing idea for a discussion paper that would seek
> to make field 340 more manuscript-friendly.
>
> Another related item under consideration is the possibility of revising
> the definition of $3 (Part of the described materials to which the field
> applies) across the MARC formats, to more explicitly include things that
> aren't "parts" per se, including copy/call number indications, as in some
> of the examples others have mentioned in this thread.
>
> If anyone reading is interested in helping develop either of these
> discussion paper ideas, let me know and I can share in-progress drafts.
> It's too late to get these on the agenda for the MAC annual meeting this
> June, but maybe the midwinter meeting in January 2026.
>
> Best,
>
> Matthew
>
> On Wed, Apr 30, 2025 at 1:48 PM James,Kate via DCRM-L <dcrm-l at lib.byu.edu>
> wrote:
>
>> I could not resist this email thread about fore-edge painting! Assuming
>> this is copy-specific, either a 690 or a 655 $5 [MARC Org Code] would be
>> appropriate. If you are planning on adding your record to WorldCat, you may
>> want to consult BFAS
>> ZjQcmQRYFpfptBannerStart
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>> I could not resist this email thread about fore-edge painting! Assuming
>> this is copy-specific, either a 690 or a 655 $5 [MARC Org Code] would be
>> appropriate. If you are planning on adding your record to WorldCat, you may
>> want to consult BFAS 3.4.1 Copy- or Institution-Specific Information
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.oclc.org_bibformats_en_about_specialcataloging.html-23localinformationinrecords&d=DwMGaQ&c=009klHSCxuh5AI1vNQzSO0KGjl4nbi2Q0M1QLJX9BeE&r=bqvMzn5svMdVdLTynbtuuiSmNU5dU2X2C8ih_Su0ZW4&m=MmjYwb640i-JKrN4EEODj9G7Xfc91iJnp3TifrHgilXIdbSzjJzmpVEJNxiZMtu2&s=0tUo8FDaaX9pHlVCjTqm4GjUZUXlOVVK_mRlY-QHzak&e=>.
>> This lists four options: Local Bibliographic Data (LBD), Local Holdings
>> Record (LHR), fields not retained in WorldCat records (e.g., 590 or 690),
>> and fields retained in WorldCat records (e.g., 655).
>>
>>
>>
>> The LBD and LHR options apply if you are using WorldShare Record Manager.
>> Whether to use a 690 or 655 field depends on whether you want this
>> information available to everyone using WorldCat.org and if you think the
>> information would go beyond local interest. This does meet the criteria for
>> going beyond local interest so it’s up to you and your library’s policies.
>> I would suggest just $5, not $5 and $3 with a call number both because I
>> think it is harder for the user to interpret, and I think a call number is
>> a bit of a stretch for the scope of $3, which is “Part of the described
>> materials to which the field applies.” As an example, I would use $3 if my
>> record was for a 2-volume set and only volume 1 had a fore-edge painting:
>> “655 #7 $3 Volume 1: $a Fore-edge paintings $2 rbmscv $5 [MARC Org Code]”.
>>
>>
>>
>> I also considered field 340 with a subfield $3 like “340 ## $3 Fore-edge
>> painting: $c oil paint $2 rdamat”, but there is no subfield $5 defined for
>> field 340 so it probably won’t work in this case. Zoe Dobbs, cough, cough,
>> are you reading this?
>>
>>
>>
>> Kate
>>
>>
>>
>>
>>
>> Kate James  (she/her/hers)
>>
>> *OCLC* · Program Coordinator- Metadata Engagement, Global Product
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>>
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>>
>> OCLC.org
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>> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Dobbs, Zoe
>> via DCRM-L
>> *Sent:* Wednesday, April 30, 2025 9:03 AM
>> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
>> *Cc:* Dobbs, Zoe <zoe.dobbs at yale.edu>
>> *Subject:* [EXTERNAL] Re: [DCRM-L] Fore-edge painting
>>
>>
>>
>> Another option is to use a 655 field, but include a $5 (Institution to
>> which field applies) with your institution code. You could even include a
>> call number in $3 (Materials specified). It’s one way to use a controlled
>> term in a standard MARC field, while still indicating that the term is
>> specific to your copy. So you have multiple options 😊 and it will
>> depend on what works best for your particular situation.
>>
>>
>>
>> Zoe
>>
>>
>>
>> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *ASHLEY
>> ELIZABETH SHAW via DCRM-L
>> *Sent:* Tuesday, April 29, 2025 4:51 PM
>> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
>> *Cc:* ASHLEY ELIZABETH SHAW <ashley.shaw at utah.edu>
>> *Subject:* Re: [DCRM-L] Fore-edge painting
>>
>>
>>
>> Good point Colleen! To amend my comment, if it’s just for your copy you
>> can also use a 690 for the genre/form terms.
>>
>>
>>
>> -Ashley
>>
>>
>>
>> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Colleen
>> Fedewa via DCRM-L
>> *Sent:* Tuesday, April 29, 2025 2:47 PM
>> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
>> *Cc:* Colleen Fedewa <cof3 at case.edu>
>> *Subject:* Re: [DCRM-L] Fore-edge painting
>>
>>
>>
>> Hello,
>>
>> I also get excited by fore-edge paintings on rare books. It is my
>> understanding, though I am still kind of a newbie in regards to rare book
>> cataloging, that some of the copies may not have the painting. So the
>> catalogers who used that record may have copies without painting. If this
>> is the case, then you should put that aspect in a local note. I could be
>> wrong though. Good luck!
>>
>> Colleen
>>
>> Colleen O. Fedewa, MLS
>>
>> Acquisitions & Metadata Librarian
>>
>> Kelvin Smith Library
>>
>> Case Western Reserve University
>>
>> Cleveland, OH 44106
>>
>> colleen.fedewa at case.edu| (216)-368-3535 <(216)%20368-3535>
>>
>>
>>
>>
>>
>> On Tue, Apr 29, 2025 at 3:55 PM Julie Moore via DCRM-L <
>> dcrm-l at lib.byu.edu> wrote:
>>
>> This must be my DCRM-B day!
>>
>>
>>
>> I also have on my desk a book that has a fore-edge painting. (So
>> exciting!)
>>
>>
>>
>> The catalog record does not reflect this. Is there a special field to put
>> that, or do you normally just use a 500 general note?
>>
>> 500    Includes fore-edge painting.
>>
>>
>>
>> Kind regards,
>>
>> Julie Moore
>>
>>
>>
>>
>> --
>>
>> Julie Renee Moore
>> Special Collections Catalog Librarian
>> Fresno State
>> julie.renee.moore at gmail.com
>> 559-278-5813
>> “Those who bring sunshine to the lives of others cannot keep it from
>> themselves.”
>>
>> ... James Matthew Barrie
>>
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>
>
> --
> Matthew C. Haugen
> Rare Book Cataloger | Columbia University Libraries
> matthew.haugen at columbia.edu | 212-851-2451 | he/they
> <https://universitylife.columbia.edu/pronouns>
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