[DCRM-L] When to create a new record?

[Karen Attar]

Apologies, Thumy and all, for being overly zealous – I answered the query before seeing Jessie’s excellent and fuller response.

Best wishes,
Karen

Dr Karen Attar
Curator of Rare Books and University Art
Senate House Library, University of London
Senate House
Malet St
London WC1E 7HU
Tel. 020 7862 8472

https://research.london.ac.uk/search/fellow/516/dr-karen-attar/



From: DCRM-L <dcrm-l-bounces at lib.byu.edu> On Behalf Of Jessie Sherwood via DCRM-L
Sent: 15 October 2025 21:29
To: DCRM Users' Group <dcrm-l at lib.byu.edu>; thumy.webb at rice.edu
Cc: Jessie Sherwood <jcsherwood at law.berkeley.edu>
Subject: Re: [DCRM-L] When to create a new record?

Dear Thumy,

We get a fair number of interleaved books.
If the interleaved pages are blank or mostly blank, I would not make a second record for the interleaved version, since it was presumably interleaved when it was bound rather than when it was published (unless you can find evidence to the contrary). I would use the same OCLC record for both items and add a local note indicating that copy # is missing the portrait, includes X number of blank or mostly blank leaves, and is bound in two volumes.
If the interleaved pages were heavily annotated, however, I might create a separate manuscript record for the interleavings with a 501 noting that it is bound with copy # Principia. Then I would put both copies of the Principia on the OCLC record, add a local note indicating that copy # is missing the portrait and bound with the manuscript in two volumes, and then link the item records for the manuscript and copy # of the Principia in my ILS. If that makes sense?

Best,
Jessie

On Wed, Oct 15, 2025 at 12:57 PM Thumy Webb via DCRM-L <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>> wrote:
Hello,

I don't often catalog rare materials (sadly!) and am looking for some advice.

I have two copies of Newton's Principia from 1726. One copy appears to be the volume described in OCLC #2185758. The second copy also appears to be the one described in that OCLC record except it was bound as two separate volumes with blanks interleaved, and is missing the portrait.

Should I make a new bib record for the interleaved version? Do I use the same OCLC record for both copies and explain the interleaving (is that a word?) in a local note? Something else?

Thanks for any advice/opinions you can provide!
--Thumy


_____________________________________
Thumy Webb, Original Cataloging Librarian
Fondren Library · Rice University · Houston, TX
thumy.webb at rice.edu<mailto:thumy.webb at rice.edu> · 713-348-2604

Schedule a meeting with me in Google Calendar<https://calendar.app.google/ZYPnSA9rRVW5PWgM9>
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--
Jessie Sherwood
Associate Librarian
The Robbins Collection and Research Center
University of California Berkeley, School of Law
Tel: 510.643.1236
jcsherwood at law.berkeley.edu<mailto:jcsherwood at law.berkeley.edu>

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