[DCRM-L] Relator terms

Tue Dec 5 07:56:42 MST 2006

Ha! Good work, Annie!

	-----Original Message-----
	From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Ann W. Copeland
	Sent: Tuesday, December 05, 2006 9:45 AM
	To: DCRM Revision Group List
	Subject: RE: [DCRM-L] Relator terms

	The OCLC documentation itself http://www.oclc.org/bibformats/en/7xx/710.shtm for the 710 lists the subfield e as optional:

	‡e Relator term       A designation of function that describes the relationship between a name and a work (e.g., defendants). 
	710 2 Eastman Kodak Company, ‡e defendant-appellant. 

	Relator codes, which also specify a relationship of a person to a work, are contained in subfield ‡4.

	I would question this with the OCLC reviewer, Bob. 

	Annie Copeland
	Penn State

	At 09:05 AM 12/5/2006, you wrote:

		The Grolier Club also makes extensive use of relator terms, both for individuals and corporate bodies.

		At 08:55 AM 12/5/2006, you wrote:

			Same for the Folger. Plus the many relators for printers and booksellers identified as a corporate body, of the "710 2_ Haeredes Nicolai Bevilaquae, |e printer" variety   

				-----Original Message----- 
				From: dcrm-l-bounces at lib.byu.edu [ mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Hillyard, Brian 
				Sent: Tuesday, December 05, 2006 6:20 AM 
				To: DCRM Revision Group List 
				Subject: RE: [DCRM-L] Relator terms

				Bob 

				One of the most common uses of relators in 710 must be for indexing former ownership by institutions (e.g. monastic, British Museum duplicates, and so on).  We would have hundreds if not thousands of these. 

				Best wishes 

				Brian 

				********************************************* 
				Dr Brian Hillyard 
				Rare Book Collections Manager 
				National Library of Scotland 
				George IV Bridge, Edinburgh EH1 1EW 
				E-mail: b.hillyard at nls.uk 
				Direct dial: +44 (0)131 623 3889 
				Fax: +44 (0)131 623 3888 
________________________________

				From: dcrm-l-bounces at lib.byu.edu [ mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Robert Maxwell 
				Sent: 05 December 2006 00:10 
				To: DCRM Revision Group List 
				Subject: [DCRM-L] Relator terms 

				Dear DCRMers, 

				We seem to be winding down somewhat on the final touches to DCRM, so I thought I'd introduce another topic entirely :-) Speaking of which, MANY congratulations and thanks to Manon, Deborah, and all you others who have contributed so much to this!

				As many of you are, we are an RLIN library working on the transition to OCLC. We've taped our records to OCLC for years but never cataloged in the system. In order to continue our PCC BIBCO work we recently applied for and were granted the appropriate cataloging enhance statuses. However there was a small glitch. OCLC wanted a set of sample records, and I chose a variety of BYU original records that were already in OCLC through our tapeloading. This sample included a few of my own cataloging records. Although we were given the enhance status we needed, a few of the records were returned to me with "problems" circled in red. And these "problems" were all on my records and they were all instances where I had included relator terms with added entries :-( 

				The OCLC examiners had two issues: (1) LCRI 21.0D supposedly forbids the use of relator terms, and (2) AACR2 only allows relators to be used with personal names, not corporate bodies. 

				Now the answer to (1) seems fairly straightforward to me--LCRI 21.0D is explicitly labelled "LC Practice", meaning it need not apply outside LC (and as a matter of fact I happen to know that the LC Practice label was added specifically so that BIBCO catalogers could use relator terms). 

				The answer to (2) is a little more tricky--frankly I had never dreamed that we couldn't use "$e printer" or "$e publisher" after a corporate body (e.g. Arion Press, $e printer or Book Club of California, $e publisher), but now that it has been pointed out to me 21.0D does in fact say "In the cases noted below, add [a] ... designation of function to an added entry for a person". (MARC documentation certainly allows for use of relators terms in 710 fields.) I was told by someone at LC that it had been recently proposed to JSC to correct this and add corporate bodies to the rule but it had been withdrawn pending RDA, but I don't remember anything about such a proposal. 

				As the new kid on the block I don't really want to get a reputation for belligerency (and in fact I really don't WANT to be belligerent!) but I do want to clarify this and so I intend to bring it up with the person who examined our records, but after I've consulted you folks. It does seem to me that relator terms add quite a bit of value to entries, especially considering FRBR's emphasis on clarifying the relationships between entities (e.g. between persons or corporate bodies and works, expressions, manifestations, or items). They are also essential to the indexing in our catalog. I am talking about relator terms, not codes, by the way. 

				I'd be interested in your thoughts, on two fronts: (1) I have been assuming that most of the rare cataloging community does use relator terms in their work, but I could be wrong--so I'd be interested in hearing what your practice is (including do you use them with corporate bodies, and does your library use them outside special collections cataloging); and (2) those of you who are experienced OCLC catalogers, including enhance libraries, do you use them in OCLC master records? I suppose one could enhance or create the master record and then add relators to the local record but that does seem a bit a shame to me ... 

				And of course anything else you have to say about this issue would be of great interest. And any other tips on becoming a successful OCLC cataloging entity! 

				Thanks, 
				Bob 

				Robert L. Maxwell 
				Special Collections and Ancient Languages Catalog Librarian 
				Genre/Form Authorities Librarian 
				6728 Harold B. Lee Library 
				Brigham Young University 
				Provo, UT 84602 
				(801)422-5568 

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		The Grolier Club 
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