[DCRM-L] Cataloging unpublished facsimiles

[Robert Maxwell]

You didn't mention what your practice has been with digital copies of
things. If the practice has been the same as for photocopies or
microforms (one record if you have the print), GMD [electronic resource]
would also help you when you have a record for a digital version where
you don't have the print. Alas, I don't think a GMD [photocopy] is in
our near future J

 

You can always code a field to display at the top of the public catalog
(pick something local--some 9XX you haven't used yet) that just contains
the word in caps "PHOTOCOPY" (or whatever else you have). I assume you
can define in your system the order of display of MARC fields, so you
could just define that field to display at the very top of the record.
And if you're using a local field in your MARC record it doesn't matter
that it's non-standard. You could even set it not to upload when you
send your records to OCLC.

 

Bob

 

Robert L. Maxwell
Special Collections and Ancient Languages Catalog Librarian
Genre/Form Authorities Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568 

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Deborah J. Leslie
Sent: Monday, October 01, 2007 12:27 PM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Cataloging unpublished facsimiles

 

I keep looking at the approved GMD list in AACR2, hoping that
"photocopy" will suddenly appear ... 

 

__________________________ 
Deborah J. Leslie, M.A., M.L.S. 
Head of Cataloging 
Folger Shakespeare Library 
201 East Capitol St., S.E. 
Washington, D.C. 20003 
202.675-0369 
djleslie at folger.edu | http://www.folger.edu 

-----Original Message-----
From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Robert Maxwell
Sent: Monday, 01 October, 2007 14:06
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Cataloging unpublished facsimiles

 

With microform the presence of the GMD would probably be a pretty big
"in your face" clue to library users that it's not the original, if your
catalog displays GMD prominently. That  solution doesn't work for
photocopies, though.

 

Robert L. Maxwell
Special Collections and Ancient Languages Catalog Librarian
Genre/Form Authorities Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568 

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Deborah J. Leslie
Sent: Monday, October 01, 2007 10:28 AM
To: DCRM Revision Group List
Subject: [DCRM-L] Cataloging unpublished facsimiles

 

Dear catalogers and friends,

The Folger collects facsimile editions of rare materials, published
facsimiles as well as informally-made photostats, photocopies,
microfilm, &c. The question we're re-considering is what is the best way
to catalog the latter when we do not also have the original? 

When we have the original, we use one bib record to describe the
original, and put the unpublished facsimile edition as a copy. The
question of whether we should have done that aside, it's reasonably
clear what's going on to anyone looking at our opac. The way they're
currently cataloged  when there is no original, the user has to be able
to interpret pretty subtle clues to realize this. We are looking for a
way forward that involves the least clean-up work on our part, is
readily apparent to anyone looking at the opac description that we don't
have the original, and is consistent. 

We would love to hear what other libraries do or think they ought to do.

Thanks,

Deborah 

__________________________

Deborah J. Leslie, M.A., M.L.S.

Head of Cataloging

Folger Shakespeare Library

201 East Capitol St., S.E.

Washington, D.C. 20003

202.675-0369

djleslie at folger.edu | http://www.folger.edu 

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