[DCRM-L] Library ID codes/$5 in master records

Thu Oct 30 11:47:12 MDT 2008

I am with Dan on this; there are occasions when copy-specific material
changes what is known of the book.

When I was working with the Early Printed Books Project at Oxford I was
handling a 16th-century book which all known sources recorded as
anonymous. But the copy in hand had "Given by me the author, XYZ" (I
can't remember his name, but he was a member of the college) inscribed
on the title page.

Anecdotal evidence but it does show how it can be difficult to pick
one's way through DCRB at the best of times.

Regards

Jane

Jane Wickenden 
Historic Collections Librarian 
Institute of Naval Medicine 
Alverstoke 
023 9276 8238 

http://www.royalnavy.mod.uk/server/show/nav.5724
<http://www.royalnavy.mod.uk/server/show/nav.5724> 

  _____  

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Rettberg, Dan
Sent: 23 October 2008 15:41
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Library ID codes/$5 in master records

I would err on the side of leaving the information in the record. Over
the years I have occasionally used a 500 with $5 and code for
information about the specific copy that I thought researchers outside
the institution would find of interest as well. Knowing that X
University owns a copy of book Y that was inscribed by the author in a
particular way or that contains substantial marginalia it seems to me is
important to make known to the larger world.

Dan

Daniel J. Rettberg

Rare Book and Manuscript Bibliographer

Klau Library

Hebrew Union College-Jewish Institute of Religion

3101 Clifton Avenue

Cincinnati, OH 45220-2488

drettberg at huc.edu

  _____  

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Robert Maxwell
Sent: Wednesday, October 22, 2008 5:53 PM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Library ID codes/$5 in master records

A related question for the OCLC experts in the list. I've encountered
the following problem from time to time when I've been cataloging in
OCLC over the last year and a half or so since the great switch from
RLIN. 

I think we all realize that there are many ways in which $5 or other
local information gets into master records, and not always or perhaps
even usually by someone cataloging directly in OCLC. Many records in
OCLC now are there because they were uploaded from a local catalog, and
sometimes these uploaded records become the master record, either
because they do not match against an existing master record or because
they are a PCC record and overlay the non-PCC master record. There may
be other reasons. In all of these cases local information potentially
wind up in master records, whether coded $5 or not. 

My question is this. When enhancing a master record, what should be done
with this clearly local stuff? Should it be deleted from the master
record? I'm talking about things like "Signed by Douglas McMurtrie" or
"Bound with X" (not so issued by the publisher) or "Library copy lacks
p. 100-150". When enhancing the record I've sometimes tried to divine
which library the local information applies to and then adding a $5 for
that library and leaving the field, but that's tricky sometimes. On the
other hand, wholesale deleting of the stuff - ? Yet it doesn't belong in
the master record. Thoughts?

Bob

Robert L. Maxwell
Head, Special Collections and Metadata Catalog Dept.
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Joe Springer
Sent: Wednesday, October 22, 2008 12:09 PM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Library ID codes/$5 in master records

I must be working with a less-evolved concept of $5 and Erin may well be
correct.  MARC21 Appendix A defines $5 as "MARC code of the institution
or organization that holds the copy to which the data in the field
applies. Data in the field may not apply to the universal description of
the item or may apply universally to the item but be of interest only to
the location cited."   In my mind/practice heretofore I recognized that
the data might apply universally to the item, but didn't restrict use of
$5 just to data "of interest only to the location cited."  OCLC's
bibliographic format instructions are currently written in a way that
seems somewhat narrower than the actual MARC definition "Use for notes
that do not apply to the universal description of the item."
Joe

At 12:40 PM 10/22/2008, you wrote:

The library ID code indicates where the information applies rather than
where it originates, though.  If a reliable date for an undated
publication can be supplied from a particular library's acquisition
records, wouldn't that be a general note?  A note in the master record
saying "Publication date from [Full Name of Library]'s acquisition
records" (without a library ID code) seems appropriate, since the
information applies to all copies.

   EB.

--------------------------------------- 
Erin C. Blake, Ph.D. | Curator of Art & Special Collections | Folger
Shakespeare Library | 201 E. Capitol St. SE | Washington, DC 20003-1004
| office tel. 202.675-0323 | fax 202.675-0328 | e-mail:
eblake at folger.edu

From: dcrm-l-bounces at lib.byu.edu [ mailto:dcrm-l-bounces at lib.byu.edu
<mailto:dcrm-l-bounces at lib.byu.edu> ] On Behalf Of Joe Springer
Sent: Wednesday, October 22, 2008 12:12 PM
To: DCRM Revision Group List
Subject: [DCRM-L] Library ID codes/$5 in master records

And there are other instances where $5 identifiers are appropriate in
master records.  For example, you may find yourself doing original
cataloging of a work that does not bear a publication date, but local
records date the work reliably.  This could mean a note such as
"Publication date from library's acquisition records. $5 [code]"  At
times you may do original cataloging of a work that is not complete and
about which you cannot find further details.  This may also warrant
including in the master record information that would normally appear
only as a local note.  
Joe Springer
Mennonite Historical Library

Joe Springer
joeas at goshen.edu/574-535-7421
fax 574-535-7438

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