[DCRM-L] Question: Local notes in OCLC master records

[Dick Miller]

You certainly have sparked a wide-ranging discussion.  I've verified 
that added authors in an IR record retrieve the master record and 
that our 590 notes do as well. At least, it's a somewhat like RLIN in 
this regard, and the effort does improve retrievability when it's not 
obvious why the search was successful. (There's frustration in trying 
to guess which IR was responsbible for the retrieval.)

Enriching IR records does improve OCLC search retrieval.  If you 
don't have IR records, seems like they should be considered.

My 2 cents, Dick

At 10:37 AM 11/16/2009, you wrote:
>My colleagues and I are currently debating when to add copy-specific 
>local notes and related tracings to an OCLC master record, and when 
>to simply leave them in our local catalog only.
>
>At one end of the spectrum are notes that would definitely be of 
>interest to researchers searching in WorldCat (eg. "500 _ _ $a 
>Wesleyan copy: Heavily annotated and corrected by the author. $5 CtW").
>
>At the other end of the spectrum are notes that would not be as 
>useful to those outside our institution (eg. "500 _ _ $a Wesleyan 
>copy: From the Kallir Family Collection, Given in Honor of Barbara 
>Kallir (Class of 1983). $5 CtW").
>
>But what about cases in between?  We're trying to find a balance 
>point between providing useful information and avoiding cluttering 
>up OCLC records unnecessarily.
>
>Do you have parameters for when to add a copy-specific note to an 
>OCLC master record?  If so, would you be willing to share those guidelines?
>
>Thank you very much.
>
>Rebecca McCallum
>Cataloging Librarian
>Wesleyan University
>252 Church Street
>Middletown, CT  06459
>(860) 685-3839
>rmccallum at wesleyan.edu

Dick R. Miller
Director for Resource Management
Lane Medical Library & Knowledge Management Center
Information Resources & Technology (IRT)
Stanford University Medical Center
300 Pasteur Drive, L109, Stanford, CA 94305-5123
dick at stanford.edu
650.725.4615 (phone)  650.725-7471 (fax)
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