[DCRM-L] prospectuses

[Robert Maxwell]

I give a uniform title in a 600 (or 630) when cataloging a prospectus at the item level, since the prospectus is about the book. That is the subject of what you are cataloging, so I think a subject tracing should be made. However, a 7XX tracing is also appropriate, since the work embodied in the book described in the prospectus is clearly a "related work" to the prospectus (which itself is a work, the one you happen to be cataloging).

So my practice is to put it in 6XX and that is where I would expect to find it if I were looking in the catalog for prospectuses about a book. So I would recommend that as at a minimum. It would not be wrong, in addition, to have a 7XX related work entry.

Note: in most cases at BYU, however, we catalog prospectuses on a collection-level record for ephemera from the press producing the book, so we don't usually create item-level records for prospectuses. But when we do my practice has been as described.

Here are some examples of our collection-level records:

http://catalog.lib.byu.edu/uhtbin/ckey-search/3966269 (Foolscap Press)

http://catalog.lib.byu.edu/uhtbin/ckey-search/3965780 (Incline Press)

For very large collections we make separate records by year

http://catalog.lib.byu.edu/uhtbin/ckey-search/3966251 (Arion Press, 2008)

Bob

Robert L. Maxwell
Special Collections and Ancient Languages Catalog Librarian
Genre/Form Authorities Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Deborah J. Leslie
Sent: Saturday, September 12, 2009 4:59 PM
To: DCRM Revision Group List
Subject: [DCRM-L] prospectuses

I'm cataloging a prospectus. Does it make more sense to put the name/title tracing as a 600 or a 700? I keep wavering, and I've seen it done both ways. The prospectus is about the publication, just as the publication is a related work to the prospectus. Putting it in both seems like overkill.

Thanks for any discussion; perhaps we can establish an informal convention.

__________________________
Deborah J. Leslie, M.A., M.L.S.
RBMS Chair 2009-2010 | Head of Cataloging, Folger Shakespeare Library
201 East Capitol St., S.E. | Washington, D.C. 20003 | 202.675-0369
djleslie at folger.edu | http://www.folger.edu<http://www.folger.edu/>

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