[DCRM-L] Cataloging bound-withs

[Deborah J. Leslie]

At the Folger, we've recently instituted just such a practice.
Individual titles in a Sammelband will be given "item 1" &c. in the call
number.  Example:
http://shakespeare.folger.edu/cgi-bin/Pwebrecon.cgi?BBID=177035 

 

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Margaret F Nichols
Sent: Wednesday, 10 November, 2010 17:24
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Cataloging bound-withs

 

Hello, Ruth, Daryl, et al.-

 

Would it help persuade your OPAC to display all the bound-with items if
each one had a different number at the end of the call number, so that
every title had a unique call number? (E.g. E441.C37 no.1, E441.C37
no.2, etc., with the number reflecting the position of that title in the
volume). Just a thought-

 

Best regards,

 

Margaret Nichols

 

 

Margaret F. Nichols

Rare Materials Cataloging Coordinator

Cataloging & Metadata Services in RMC

2B Kroch Library

Cornell University

Ithaca, NY 14853-5302

Tel. (607) 255-3530 * Fax (607) 255-9524

E-mail mnr1 at cornell.edu

 

 

 

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Ruth Ann Hay
Sent: Wednesday, November 10, 2010 1:59 PM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Cataloging bound-withs

 

Dear Daryl,

 

I noted in your response a while back that you were working to have all
bound items display in the OPAC. We have a similar problem here at BYU
and I was wondering how your efforts to resolve the problem were working
out. We use a Sirsi product and I have spoken with our computer support
person but I am trying to remain cautious in hoping that the issue could
actually be resolved.

 

Ruth Ann Hay

Cataloging Specialist

Special Collections

Harold B. Lee Library

Brigham Young University

801-422-5268

 

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Daryl Green
Sent: Thursday, October 14, 2010 2:22 AM
To: dcrm-l at lib.byu.edu
Subject: Re: [DCRM-L] Cataloging bound-withs

 

Dear Jessica,
Our procedures are very similar to the Cornell post. All of our
bound-with notes go into a 501 field, which displays on the OPAC as
"With:" If this is a copy specific note (as most bound-withs are), our
standard phrasing is something like: "St Andrews copy at ___ bound
with:" then followed by basic bibliographic information for the other
items in the volume (formatted: first name surname. brief title
[subfield a]. place of publication: abbreviated name, date in arabic
numbers -- repeat) and then subfield 5 denoting copy specific
information. We decided to include the initial phrasing to avoid
problems when a duplicate copy pops up, and we usually limit listing
other items in a volume to 9 or under. If there are over ten items in a
volume, our practices are, again, much like Cornell's, i.e. "St Andrews
copy at ___: third item in a volume of twelve (type: "pamphlet",
"sermons", etc.), dated 1610-1633.|5StSaUL"

Because each of these items gets their own bibliographic record, it is
only a matter of constructing a 561 field for copy specific notes
(marginalia, etc.). The 563 note is shared between all items within the
volume, and so can be copy and pasted, along with any corresponding 655
headings, from one bib record to the next. 

Again, much like Cornell, the first item in a volume has an
item/holdings record created with unique barcoding and accession
numbers, and the rest of the items are linked to this record. The OPAC
display for each item works out well, however there is a large problem
with searching items by class mark. Searching either in the OPAC or in
Millennium (our cataloguing software) brings up only the first item in
the volume attached to that class mark. In  Millennium this is not a
huge deal, as the linked bibliographic records are noted at the foot of
the window. However, in the OPAC, there is no real way to create a
tangible link between the items aside from the 501 note. A problem that
I am currently working on here with the head of cataloguing within the
library.

Hope this helps,
Daryl Green 

Daryl Green
Rare Books Cataloguer
Department of Special Collections
University of St. Andrews Library
North Street
St Andrews
KY16 9TR
Scotland
 
Tel: 01334 462292


On 13/10/2010 22:59, Margaret F Nichols wrote: 

Hello, Jessica--
 
For "bound-withs," we catalog the different titles separately but add a
"With:" note to each catalog record to name the other titles that that
title is bound with. If the different titles were clearly issued
together, the "With:" note goes in the bib record; if they were bound
together subsequent to publication, the "With:" note is treated as a
copy-specific note on the holdings record. (We do use Voyager.)
 
If there are more than 3 or 4 titles bound together, we number them (in
pencil on the first page of each title) and instead of using a "With:"
note, we add a copy-specific note on the holdings record for each title
saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a
nonce volume of pamphlets concerning [y]," or the like. We add the
number at the end of the call number for each title, e.g. E441.C37 no.1
for the first title in the volume, E441.C37 no.2 for the second title in
the volume, etc. This helps the patron find the particular item s/he is
looking for in the volume.
 
To descend to the level of excruciating detail: We create an item record
for the first title in the volume, and this item record contains the
volume's barcode number. For all subsequent titles in that volume, the
barcode number goes in an 876 field (beginning with $p) in the holdings
record. All of the titles in the volume share the same barcode number. 
 
Hope this is useful without being excessive!
 
Best,
 
Margaret Nichols
 
 
Margaret F. Nichols
Rare Materials Cataloging Coordinator
Cataloging & Metadata Services in RMC
2B Kroch Library
Cornell University
Ithaca, NY 14853-5302
Tel. (607) 255-3530 * Fax (607) 255-9524
E-mail mnr1 at cornell.edu
 
 
 
 
-----Original Message-----
From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
Behalf Of Jessica Grzegorski
Sent: Wednesday, October 13, 2010 1:48 PM
To: dcrm-l at lib.byu.edu
Subject: [DCRM-L] Cataloging bound-withs
 
Dear Colleagues,
 
How does your institution handle the cataloging of bibliographically 
separate titles bound together in one volume?  I am interested in the 
ways in which you have implemented notes, linked records, or other 
methods in the catalog records in your local ILS, particularly in 
Voyager.  Of particular interest are the ways in which you have dealt 
with copy-specific notes that apply to one title within a bound-with 
rather than to the volume as a whole, and the ways in which you have 
coped with bound-withs containing both serials and monographs.  I would 
also be grateful to those who would be willing to share documentation 
from their institutions.  Feel free to contact me off list.
 
Best,
 
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