[DCRM-L] Cataloging bound-withs

Wed Nov 10 15:24:16 MST 2010

Hello, Ruth, Daryl, et al.-

Would it help persuade your OPAC to display all the bound-with items if each one had a different number at the end of the call number, so that every title had a unique call number? (E.g. E441.C37 no.1, E441.C37 no.2, etc., with the number reflecting the position of that title in the volume). Just a thought-

Best regards,

Margaret Nichols

Margaret F. Nichols
Rare Materials Cataloging Coordinator
Cataloging & Metadata Services in RMC
2B Kroch Library
Cornell University
Ithaca, NY 14853-5302
Tel. (607) 255-3530 * Fax (607) 255-9524
E-mail mnr1 at cornell.edu

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Ruth Ann Hay
Sent: Wednesday, November 10, 2010 1:59 PM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Cataloging bound-withs

Dear Daryl,

I noted in your response a while back that you were working to have all bound items display in the OPAC. We have a similar problem here at BYU and I was wondering how your efforts to resolve the problem were working out. We use a Sirsi product and I have spoken with our computer support person but I am trying to remain cautious in hoping that the issue could actually be resolved.

Ruth Ann Hay
Cataloging Specialist
Special Collections
Harold B. Lee Library
Brigham Young University
801-422-5268

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Daryl Green
Sent: Thursday, October 14, 2010 2:22 AM
To: dcrm-l at lib.byu.edu
Subject: Re: [DCRM-L] Cataloging bound-withs

Dear Jessica,
Our procedures are very similar to the Cornell post. All of our bound-with notes go into a 501 field, which displays on the OPAC as "With:" If this is a copy specific note (as most bound-withs are), our standard phrasing is something like: "St Andrews copy at ___ bound with:" then followed by basic bibliographic information for the other items in the volume (formatted: first name surname. brief title [subfield a]. place of publication: abbreviated name, date in arabic numbers -- repeat) and then subfield 5 denoting copy specific information. We decided to include the initial phrasing to avoid problems when a duplicate copy pops up, and we usually limit listing other items in a volume to 9 or under. If there are over ten items in a volume, our practices are, again, much like Cornell's, i.e. "St Andrews copy at ___: third item in a volume of twelve (type: "pamphlet", "sermons", etc.), dated 1610-1633.|5StSaUL"

Because each of these items gets their own bibliographic record, it is only a matter of constructing a 561 field for copy specific notes (marginalia, etc.). The 563 note is shared between all items within the volume, and so can be copy and pasted, along with any corresponding 655 headings, from one bib record to the next.

Again, much like Cornell, the first item in a volume has an item/holdings record created with unique barcoding and accession numbers, and the rest of the items are linked to this record. The OPAC display for each item works out well, however there is a large problem with searching items by class mark. Searching either in the OPAC or in Millennium (our cataloguing software) brings up only the first item in the volume attached to that class mark. In  Millennium this is not a huge deal, as the linked bibliographic records are noted at the foot of the window. However, in the OPAC, there is no real way to create a tangible link between the items aside from the 501 note. A problem that I am currently working on here with the head of cataloguing within the library.

Hope this helps,
Daryl Green

Daryl Green

Rare Books Cataloguer

Department of Special Collections

University of St. Andrews Library

North Street

St Andrews

KY16 9TR

Scotland

Tel: 01334 462292

On 13/10/2010 22:59, Margaret F Nichols wrote:

Hello, Jessica--

For "bound-withs," we catalog the different titles separately but add a "With:" note to each catalog record to name the other titles that that title is bound with. If the different titles were clearly issued together, the "With:" note goes in the bib record; if they were bound together subsequent to publication, the "With:" note is treated as a copy-specific note on the holdings record. (We do use Voyager.)

If there are more than 3 or 4 titles bound together, we number them (in pencil on the first page of each title) and instead of using a "With:" note, we add a copy-specific note on the holdings record for each title saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a nonce volume of pamphlets concerning [y]," or the like. We add the number at the end of the call number for each title, e.g. E441.C37 no.1 for the first title in the volume, E441.C37 no.2 for the second title in the volume, etc. This helps the patron find the particular item s/he is looking for in the volume.

To descend to the level of excruciating detail: We create an item record for the first title in the volume, and this item record contains the volume's barcode number. For all subsequent titles in that volume, the barcode number goes in an 876 field (beginning with $p) in the holdings record. All of the titles in the volume share the same barcode number.

Hope this is useful without being excessive!

Best,

Margaret Nichols

Margaret F. Nichols

Rare Materials Cataloging Coordinator

Cataloging & Metadata Services in RMC

2B Kroch Library

Cornell University

Ithaca, NY 14853-5302

Tel. (607) 255-3530 * Fax (607) 255-9524

E-mail mnr1 at cornell.edu<mailto:mnr1 at cornell.edu>

-----Original Message-----

From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Jessica Grzegorski

Sent: Wednesday, October 13, 2010 1:48 PM

To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>

Subject: [DCRM-L] Cataloging bound-withs

Dear Colleagues,

How does your institution handle the cataloging of bibliographically

separate titles bound together in one volume?  I am interested in the

ways in which you have implemented notes, linked records, or other

methods in the catalog records in your local ILS, particularly in

Voyager.  Of particular interest are the ways in which you have dealt

with copy-specific notes that apply to one title within a bound-with

rather than to the volume as a whole, and the ways in which you have

coped with bound-withs containing both serials and monographs.  I would

also be grateful to those who would be willing to share documentation

from their institutions.  Feel free to contact me off list.

Best,

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