[DCRM-L] Cataloging bound-withs

[Daryl Green]

  Dear Jessica,
Our procedures are very similar to the Cornell post. All of our 
bound-with notes go into a 501 field, which displays on the OPAC as 
"With:" If this is a copy specific note (as most bound-withs are), our 
standard phrasing is something like: "St Andrews copy at ___ bound 
with:" then followed by basic bibliographic information for the other 
items in the volume (formatted: first name surname*.* brief title 
[subfield a]*.* place of publication*:* abbreviated name*,* date in 
arabic numbers *--* repeat) and then subfield 5 denoting copy specific 
information. We decided to include the initial phrasing to avoid 
problems when a duplicate copy pops up, and we usually limit listing 
other items in a volume to 9 or under. If there are over ten items in a 
volume, our practices are, again, much like Cornell's, i.e. "St Andrews 
copy at ___: third item in a volume of twelve _(type: "pamphlet", 
"sermons", etc.)_, dated 1610-1633.|5StSaUL"

Because each of these items gets their own bibliographic record, it is 
only a matter of constructing a 561 field for copy specific notes 
(marginalia, etc.). The 563 note is shared between all items within the 
volume, and so can be copy and pasted, along with any corresponding 655 
headings, from one bib record to the next.

Again, much like Cornell, the first item in a volume has an 
item/holdings record created with unique barcoding and accession 
numbers, and the rest of the items are linked to this record. The OPAC 
display for each item works out well, however there is a large problem 
with searching items by class mark. Searching either in the OPAC or in 
Millennium (our cataloguing software) brings up only the first item in 
the volume attached to that class mark. In  Millennium this is not a 
huge deal, as the linked bibliographic records are noted at the foot of 
the window. However, in the OPAC, there is no real way to create a 
tangible link between the items aside from the 501 note. A problem that 
I am currently working on here with the head of cataloguing within the 
library.

Hope this helps,
Daryl Green

Daryl Green
Rare Books Cataloguer
Department of Special Collections
University of St. Andrews Library
North Street
St Andrews
KY16 9TR
Scotland

Tel: 01334 462292


On 13/10/2010 22:59, Margaret F Nichols wrote:
> Hello, Jessica--
>
> For "bound-withs," we catalog the different titles separately but add a "With:" note to each catalog record to name the other titles that that title is bound with. If the different titles were clearly issued together, the "With:" note goes in the bib record; if they were bound together subsequent to publication, the "With:" note is treated as a copy-specific note on the holdings record. (We do use Voyager.)
>
> If there are more than 3 or 4 titles bound together, we number them (in pencil on the first page of each title) and instead of using a "With:" note, we add a copy-specific note on the holdings record for each title saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a nonce volume of pamphlets concerning [y]," or the like. We add the number at the end of the call number for each title, e.g. E441.C37 no.1 for the first title in the volume, E441.C37 no.2 for the second title in the volume, etc. This helps the patron find the particular item s/he is looking for in the volume.
>
> To descend to the level of excruciating detail: We create an item record for the first title in the volume, and this item record contains the volume's barcode number. For all subsequent titles in that volume, the barcode number goes in an 876 field (beginning with $p) in the holdings record. All of the titles in the volume share the same barcode number.
>
> Hope this is useful without being excessive!
>
> Best,
>
> Margaret Nichols
>
>
> Margaret F. Nichols
> Rare Materials Cataloging Coordinator
> Cataloging&  Metadata Services in RMC
> 2B Kroch Library
> Cornell University
> Ithaca, NY 14853-5302
> Tel. (607) 255-3530 * Fax (607) 255-9524
> E-mail mnr1 at cornell.edu
>
>
>
>
> -----Original Message-----
> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Jessica Grzegorski
> Sent: Wednesday, October 13, 2010 1:48 PM
> To: dcrm-l at lib.byu.edu
> Subject: [DCRM-L] Cataloging bound-withs
>
> Dear Colleagues,
>
> How does your institution handle the cataloging of bibliographically
> separate titles bound together in one volume?  I am interested in the
> ways in which you have implemented notes, linked records, or other
> methods in the catalog records in your local ILS, particularly in
> Voyager.  Of particular interest are the ways in which you have dealt
> with copy-specific notes that apply to one title within a bound-with
> rather than to the volume as a whole, and the ways in which you have
> coped with bound-withs containing both serials and monographs.  I would
> also be grateful to those who would be willing to share documentation
> from their institutions.  Feel free to contact me off list.
>
> Best,
>
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