[DCRM-L] Cataloging bound-withs

[Margaret F Nichols]

Hello, Jessica--

For "bound-withs," we catalog the different titles separately but add a "With:" note to each catalog record to name the other titles that that title is bound with. If the different titles were clearly issued together, the "With:" note goes in the bib record; if they were bound together subsequent to publication, the "With:" note is treated as a copy-specific note on the holdings record. (We do use Voyager.)

If there are more than 3 or 4 titles bound together, we number them (in pencil on the first page of each title) and instead of using a "With:" note, we add a copy-specific note on the holdings record for each title saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a nonce volume of pamphlets concerning [y]," or the like. We add the number at the end of the call number for each title, e.g. E441.C37 no.1 for the first title in the volume, E441.C37 no.2 for the second title in the volume, etc. This helps the patron find the particular item s/he is looking for in the volume.

To descend to the level of excruciating detail: We create an item record for the first title in the volume, and this item record contains the volume's barcode number. For all subsequent titles in that volume, the barcode number goes in an 876 field (beginning with $p) in the holdings record. All of the titles in the volume share the same barcode number. 

Hope this is useful without being excessive!

Best,

Margaret Nichols


Margaret F. Nichols
Rare Materials Cataloging Coordinator
Cataloging & Metadata Services in RMC
2B Kroch Library
Cornell University
Ithaca, NY 14853-5302
Tel. (607) 255-3530 * Fax (607) 255-9524
E-mail mnr1 at cornell.edu




-----Original Message-----
From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Jessica Grzegorski
Sent: Wednesday, October 13, 2010 1:48 PM
To: dcrm-l at lib.byu.edu
Subject: [DCRM-L] Cataloging bound-withs

Dear Colleagues,

How does your institution handle the cataloging of bibliographically 
separate titles bound together in one volume?  I am interested in the 
ways in which you have implemented notes, linked records, or other 
methods in the catalog records in your local ILS, particularly in 
Voyager.  Of particular interest are the ways in which you have dealt 
with copy-specific notes that apply to one title within a bound-with 
rather than to the volume as a whole, and the ways in which you have 
coped with bound-withs containing both serials and monographs.  I would 
also be grateful to those who would be willing to share documentation 
from their institutions.  Feel free to contact me off list.

Best,

-- 
Jessica Grzegorski
Cataloging Projects Librarian
The Newberry Library
60 West Walton Street
Chicago, IL 60610
grzegorskij at newberry.org