[DCRM-L] Cataloging bound-withs - numbers "trivia"

[Fletcher, Jain]

Hey, Margaret,
Just 84, huh?  Do I have some stories for you!         ;-)      Here's just one:
I have a "problem bound-with" at my desk that is daunting precisely for the number of items it has in it. It is a collection of German song sheets from the 1800s to the early 1900s, none of them longer than 4 p. and all of them on thin paper. Adding to the difficulty, none of the edges have been trimmed, so just trying to open the pages to count the number of items within the covers has been a challenge. I got up into the 130s at one point and was only about halfway through (as I recall). But by then, it had taken so long I shelved it again. Someday I hope to get back to it. Of course, I can give the volume good collection-level treatment, but at the very least, the items need to be counted to give some picture of the holdings within the covers.

That volume was only about an inch thick. We have other bound-withs sitting on our "to be cataloged" shelves that are 2 or more inches thick and also hold very short publications (but none as short as those German songs). I have forgotten the numbers, but know I counted into the 200s with some of those. And I think people with actual "tracts" in their bound-withs could also enter this "numbers game".

I really only bring this up because these kind of holdings demonstrate some of the biggest challenges faced with bound-with books.
                                                                                                                --Jain

Jain Fletcher
Principal Cataloger & Head, Technical Services Division
Department of Special Collections
Young Research Library - UCLA Box 951575
Los Angeles, CA 90095-1575
v: (310) 794-4096
f: (310) 206-1864
e: jfletchr at library.ucla.edu<mailto:jfletchr at library.ucla.edu>
From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Margaret F Nichols
Sent: Thursday, October 14, 2010 9:24 AM
To: DCRM Revision Group List
Subject: Re: [DCRM-L] Cataloging bound-withs

A bit of bound-with trivia: The record number of titles bound together in a single volume that we've had is 84--!

Best to all,

Margaret


Margaret F. Nichols
Rare Materials Cataloging Coordinator
Cataloging & Metadata Services in RMC
2B Kroch Library
Cornell University
Ithaca, NY 14853-5302
Tel. (607) 255-3530 * Fax (607) 255-9524
E-mail mnr1 at cornell.edu



From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Daryl Green
Sent: Thursday, October 14, 2010 10:26 AM
To: dcrm-l at lib.byu.edu
Subject: Re: [DCRM-L] Cataloging bound-withs

Indeed. In fact, almost all of the unique or near-unique finds that I have had so far at St Andrews have been in bound-withs. They can be bastards to deal with, but can also be a gold mine.

Daryl Green

Rare Books Cataloguer

Department of Special Collections

University of St. Andrews Library

North Street

St Andrews

KY16 9TR

Scotland



Tel: 01334 462292

On 14/10/2010 15:23, Jessica Grzegorski wrote:
Many thanks to all who have shared their experiences with cataloging bound-withs.  In the world of bound-withs there is never a dull moment.

Best,
Jessica

Daryl Green wrote:
Dear Jessica,
Our procedures are very similar to the Cornell post. All of our bound-with notes go into a 501 field, which displays on the OPAC as "With:" If this is a copy specific note (as most bound-withs are), our standard phrasing is something like: "St Andrews copy at ___ bound with:" then followed by basic bibliographic information for the other items in the volume (formatted: first name surname. brief title [subfield a]. place of publication: abbreviated name, date in arabic numbers -- repeat) and then subfield 5 denoting copy specific information. We decided to include the initial phrasing to avoid problems when a duplicate copy pops up, and we usually limit listing other items in a volume to 9 or under. If there are over ten items in a volume, our practices are, again, much like Cornell's, i.e. "St Andrews copy at ___: third item in a volume of twelve (type: "pamphlet", "sermons", etc.), dated 1610-1633.|5StSaUL"

Because each of these items gets their own bibliographic record, it is only a matter of constructing a 561 field for copy specific notes (marginalia, etc.). The 563 note is shared between all items within the volume, and so can be copy and pasted, along with any corresponding 655 headings, from one bib record to the next.

Again, much like Cornell, the first item in a volume has an item/holdings record created with unique barcoding and accession numbers, and the rest of the items are linked to this record. The OPAC display for each item works out well, however there is a large problem with searching items by class mark. Searching either in the OPAC or in Millennium (our cataloguing software) brings up only the first item in the volume attached to that class mark. In  Millennium this is not a huge deal, as the linked bibliographic records are noted at the foot of the window. However, in the OPAC, there is no real way to create a tangible link between the items aside from the 501 note. A problem that I am currently working on here with the head of cataloguing within the library.

Hope this helps,
Daryl Green


Daryl Green

Rare Books Cataloguer

Department of Special Collections

University of St. Andrews Library

North Street

St Andrews

KY16 9TR

Scotland



Tel: 01334 462292

On 13/10/2010 22:59, Margaret F Nichols wrote:

Hello, Jessica--



For "bound-withs," we catalog the different titles separately but add a "With:" note to each catalog record to name the other titles that that title is bound with. If the different titles were clearly issued together, the "With:" note goes in the bib record; if they were bound together subsequent to publication, the "With:" note is treated as a copy-specific note on the holdings record. (We do use Voyager.)



If there are more than 3 or 4 titles bound together, we number them (in pencil on the first page of each title) and instead of using a "With:" note, we add a copy-specific note on the holdings record for each title saying: "No. [x] of a volume with binder's title [y]," or "No. [x] of a nonce volume of pamphlets concerning [y]," or the like. We add the number at the end of the call number for each title, e.g. E441.C37 no.1 for the first title in the volume, E441.C37 no.2 for the second title in the volume, etc. This helps the patron find the particular item s/he is looking for in the volume.



To descend to the level of excruciating detail: We create an item record for the first title in the volume, and this item record contains the volume's barcode number. For all subsequent titles in that volume, the barcode number goes in an 876 field (beginning with $p) in the holdings record. All of the titles in the volume share the same barcode number.



Hope this is useful without being excessive!



Best,



Margaret Nichols





Margaret F. Nichols

Rare Materials Cataloging Coordinator

Cataloging & Metadata Services in RMC

2B Kroch Library

Cornell University

Ithaca, NY 14853-5302

Tel. (607) 255-3530 * Fax (607) 255-9524

E-mail mnr1 at cornell.edu<mailto:mnr1 at cornell.edu>









-----Original Message-----

From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Jessica Grzegorski

Sent: Wednesday, October 13, 2010 1:48 PM

To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>

Subject: [DCRM-L] Cataloging bound-withs



Dear Colleagues,



How does your institution handle the cataloging of bibliographically

separate titles bound together in one volume?  I am interested in the

ways in which you have implemented notes, linked records, or other

methods in the catalog records in your local ILS, particularly in

Voyager.  Of particular interest are the ways in which you have dealt

with copy-specific notes that apply to one title within a bound-with

rather than to the volume as a whole, and the ways in which you have

coped with bound-withs containing both serials and monographs.  I would

also be grateful to those who would be willing to share documentation

from their institutions.  Feel free to contact me off list.



Best,






--

Jessica Grzegorski

Cataloging Projects Librarian

The Newberry Library

60 West Walton Street

Chicago, IL 60610

grzegorskij at newberry.org<mailto:grzegorskij at newberry.org>
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