[DCRM-L] MARC holdings question on call number type

[Margaret F Nichols]

Hello, Julianne (et al.)—We have Voyager as well, and we also use the 852 $h with first indicator 8 for local call number schemes. We also use $k (before $h) for the collection name if the item is in a named collection that is shelved separately, and $m at the end of the call number for the size designation if the item is oversize or extra small. In case you’re curious to see some examples, a list of all the sublocations in Cornell’s various libraries, with their 852 subfields, is at http://lts.library.cornell.edu/lts/pp/vg/cv/holdlocs#rmc
(the main special collections repository is listed there as Rare & Manuscript Collections/Archives). We use 852 $x for notes for the information of library staff, and $z for public notes, much as in Deborah’s example below.

Best of luck with your migration,

Margaret


___________________________________

Margaret F. Nichols
Rare Materials Cataloging Coordinator
Cataloging & Metadata Services in RMC
2B Kroch Library
Cornell University
Ithaca, NY 14853-5302
Tel. (607) 255-3530 * E-mail mnr1 at cornell.edu




From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Deborah J. Leslie
Sent: Thursday, February 14, 2013 3:30 PM
To: 'DCRM Revision Group List'
Subject: Re: [DCRM-L] MARC holdings question on call number type

Hi Julianne,

We have Voyager, another Ex Libris product, and have been using MARC holdings records since we first implemented in 1996. I would recommend going with

852 $h with first indicator 8 for ‘Other scheme’

with one exception. We've found it is important to use the correct indicator in order for shelfmark searches to work properly. I would encourage you to use '1' when it's a Dewey number, and '8' when it's a home-grown scheme.

For what it's worth, we use ‡j for our accession number. Here's a typical 852 for a book I just cataloged:

852 8_ ‡b DeckB-STC ‡h STC 18139 copy 2 ‡j 266712 ‡x DJL 201302 ‡z Additional material: 17 pages of manuscript texts (including 7 pages of English verse and 5 of Latin verse) and 4 pages of hand-colored prints (including two woodcuts by Crispijn van de Passe the Elder), appearing before and after the printed text, on the transitory nature of life. Some leaves, including the title page, have been daubed with now-tarnished lead white, some of which are a support to writing in gold ink. Autograph: Jeff. Gilbert. On last page of text: '1605.' In contemporary calf with gold tooling and device stamped on cover; rebacked with red leather spine label.
From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Julianne Simpson
Sent: Thursday, 14 February 2013 10:29
To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>
Subject: [DCRM-L] MARC holdings question on call number type

I hope you don’t mind if I try for some collective wisdom to solve a dilemma here. At the University of Manchester we will be implementing Ex Libris Alma in the summer. Our current system is Talis, which most of you won’t have heard of as UK based – it is pretty basic and there are a lot of decisions to be made on how we can successfully migrate our data. We will be using MARC holdings in Alma for the first time and I need to work out what to do with Special Collections call numbers. The library default is Dewey, but of course in Special Collections we have a variety of shelving schemes all currently lumped together in the Talis classification suffix field. Getting them out may not be easy!

My question is where to put them – I believe that there might be three options?

852 $h with no indicators
852 $h with first indicator 8 for ‘Other scheme’
852 $j with first indicator 4 for ‘Shelving control number’

Have I missed any?

Any advice would be very welcome.
Thanks, Julianne


Julianne Simpson
Rare Books and Maps Collections Manager
Special Collections
The John Rylands Library
150 Deansgate
Manchester M3 3EH
t: +44 (0)161 2758749
e: julianne.simpson at manchester.ac.uk<mailto:julianne.simpson at manchester.ac.uk>




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