[DCRM-L] ["EXLIBRIS-L"] Cataloging question - 040$a

[Manon Theroux]

Blynne,

We do our original cataloging directly in OCLC and we use our OCLC
symbol in 040 $a. I think either one (MARC21 code or OCLC symbol) is
okay to use. OCLC requires use of the OCLC symbol in $c but they don't
require it for $a. I imagine this is because the original cataloging
agency need not be an OCLC member (and thus might not have an OCLC
symbol) but the transcribing agency will always be an OCLC member
(assuming the records are being contributed to OCLC). Of course, if
you only catalog in your local system, it doesn't matter - you can use
your MARC21 code in both $a and $c if you'd like. But if you then
contribute those records to OCLC via batch loading, I believe OCLC
will convert your $c to your OCLC code on those records that get added
as new master records. We don't do batchloading but this is what I've
read in OCLC's documentation.

We don't do EAD finding aids, so I leave that part of the question to others.

The OCLC-Cat discussion list might also be a good place to pose these questions.

Manon

--

Manon Théroux
Head of Technical Services
U.S. Senate Library

On Thu, May 9, 2013 at 9:00 AM, Will Evans <evans at bostonathenaeum.org> wrote:
> My first stupid question of the day:
>
>
>
> What’s at issue here? What are the ramifications of leaving your
> institution’s OCLC code in $a of the 040, and why would the MARC code be
> “correct”?
>
>
>
> Thanks in advance.
>
>
>
> Best,
>
>
>
> Will
>
>
>
>
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
> Will Evans
>
> Chief Rare Materials Catalog Librarian
>
> Library of the Boston Athenaeum
>
> 10 1/2 Beacon Street
>
> Boston, MA   02108
>
>
>
> Tel:  617-227-0270 ext. 224
>
> Fax: 617-227-5266
>
> www.bostonathenaeum.org
>
>
>
>
>
>
>
> From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On
> Behalf Of Deborah J. Leslie
> Sent: Tuesday, May 07, 2013 6:40 PM
> To: Blynne Olivieri
> Cc: DCRM Users' Group
> Subject: Re: [DCRM-L] ["EXLIBRIS-L"] Cataloging question - 040$a
>
>
>
>
>
>
>
> From: Deborah J. Leslie
> Sent: Tuesday, 07 May, 2013 18:34
> To: exlibris-l at list.indiana.edu
> Subject: RE: ["EXLIBRIS-L"] Cataloging question - 040$a
>
>
>
> Hi Blynne,
>
>
>
> We at the Folger puzzled over this one as well, and finally interpreted it
> to mean that our MARC code (DFo) goes in the 040 ‡a, while our OCLC code
> (UXG) goes in the ‡c. When we create new master records, we amend the 040 ‡a
> so that the field reads:
>
>
>
> 040 ‡a DFo ‡b eng ‡c UXG
>
>
>
> I’m copying this to DCRM-L (sorry for the duplication), which is the primary
> forum for discussing questions relating to cataloging rare materials.
>
>
>
> Best,
>
> Deborah
>
>
>
> Deborah J. Leslie, M.A., M.L.S. | Senior English Cataloger | Folger
> Shakespeare Library | djleslie at folger.edu | 202.675-0369 | www.folger.edu
>
>
>
> From: Blynne Olivieri [mailto:bolivier at westga.edu]
> Sent: Monday, 06 May, 2013 15:30
> To: exlibris-l at list.indiana.edu
> Subject: ["EXLIBRIS-L"] Cataloging question - 040$a
>
>
>
> Dear catalogers on Ex-Libris:
>
> Would you mind sharing your local practice about whether the MARC
> organizational code or the OCLC symbol for your institution is used in
> 040$a?
>
> It seems clear to use the MARC org code from MARC 21:
>
> http://www.loc.gov/marc/bibliographic/bd040.html
> "MARC code or the name of the organization that created the original
> record."
> http://www.loc.gov/marc/organizations/
>
> But, here is OCLC's statement:
>
> http://www.oclc.org/bibformats/en/0xx/040.html
> Scroll to the near bottom of the page, under "Subfields" for this quote:
> "A code that identifies the institution that created the record. Identify
> the cataloging agency by OCLC symbol, MARC Organization code or by name."
>
> Our institution and other institutions in the University System of Georgia
> use the OCLC symbol. The question of what is "correct" has stumped a number
> of catalogers I've spoken to about this, including OCLC cataloging help (who
> were very gracious).
>
> Also, any thoughts (if you are using the OCLC symbol in 040$a) about having
> differing identifier in your EAD finding aids which uses MARC org code as
> "mainagencycode" in the <eadid>? Perhaps some institutions do not export the
> 040$a field in creating MARC21 records.
>
> Thanks for your help.
> Blynne
>
> --
>
> Blynne Olivieri
>
> Special Collections Librarian
>
> Irvine Sullivan Ingram Library
>
> University of West Georgia
>
> 1601 Maple Street
>
> Carrollton, GA  30118-2000
>
>
>
> Direct line: 678-839-5455
>
> Email: bolivier at westga.edu
>
> www.westga.edu/special/