[DCRM-L] ["EXLIBRIS-L"] Cataloging question - 040$a

[Will Evans]

My first stupid question of the day:



What’s at issue here? What are the ramifications of leaving your
institution’s OCLC code in $a of the 040, and why would the MARC code be
“correct”?



Thanks in advance.



Best,



Will





*~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~*

Will Evans

Chief Rare Materials Catalog Librarian

Library of the Boston Athenaeum

10 1/2 Beacon Street

Boston, MA   02108



Tel:  617-227-0270 ext. 224

Fax: 617-227-5266

www.bostonathenaeum.org







*From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] *On
Behalf Of *Deborah J. Leslie
*Sent:* Tuesday, May 07, 2013 6:40 PM
*To:* Blynne Olivieri
*Cc:* DCRM Users' Group
*Subject:* Re: [DCRM-L] ["EXLIBRIS-L"] Cataloging question - 040$a







*From:* Deborah J. Leslie
*Sent:* Tuesday, 07 May, 2013 18:34
*To:* exlibris-l at list.indiana.edu
*Subject:* RE: ["EXLIBRIS-L"] Cataloging question - 040$a



Hi Blynne,



We at the Folger puzzled over this one as well, and finally interpreted it
to mean that our MARC code (DFo) goes in the 040 ‡a, while our OCLC code
(UXG) goes in the ‡c. When we create new master records, we amend the 040
‡a so that the field reads:



040 ‡a DFo ‡b eng ‡c UXG



I’m copying this to DCRM-L (sorry for the duplication), which is the
primary forum for discussing questions relating to cataloging rare
materials.



Best,

Deborah



Deborah J. Leslie, M.A., M.L.S. | Senior English Cataloger | Folger
Shakespeare Library | djleslie at folger.edu | 202.675-0369 | www.folger.edu



*From:* Blynne Olivieri [mailto:bolivier at westga.edu <bolivier at westga.edu>]
*Sent:* Monday, 06 May, 2013 15:30
*To:* exlibris-l at list.indiana.edu
*Subject:* ["EXLIBRIS-L"] Cataloging question - 040$a



Dear catalogers on Ex-Libris:

Would you mind sharing your local practice about whether the MARC
organizational code or the OCLC symbol for your institution is used in
040$a?

It seems clear to use the MARC org code from MARC 21:

http://www.loc.gov/marc/bibliographic/bd040.html
"MARC code or the name of the organization that created the original
record."
http://www.loc.gov/marc/organizations/

But, here is OCLC's statement:

http://www.oclc.org/bibformats/en/0xx/040.html
Scroll to the near bottom of the page, under "Subfields" for this quote:
"A code that identifies the institution that created the record. Identify
the cataloging agency by OCLC symbol, MARC Organization code or by name."

Our institution and other institutions in the University System of Georgia
use the OCLC symbol. The question of what is "correct" has stumped a number
of catalogers I've spoken to about this, including OCLC cataloging help
(who were very gracious).

Also, any thoughts (if you are using the OCLC symbol in 040$a) about having
differing identifier in your EAD finding aids which uses MARC org code as
"mainagencycode" in the <eadid>? Perhaps some institutions do not export
the 040$a field in creating MARC21 records.

Thanks for your help.
Blynne

-- 

Blynne Olivieri

Special Collections Librarian

Irvine Sullivan Ingram Library

University of West Georgia

1601 Maple Street

Carrollton, GA  30118-2000



Direct line: 678-839-5455

Email: bolivier at westga.edu

www.westga.edu/special/
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