[DCRM-L] Recording collection information for individual books

[Robert Maxwell]

For collections we can't use 7XX $e former owner with we devise a local note (using 590) with a name for the collection (and try to enter it in the same way each time :)). The name string used in the note needs to be fairly unique or specific so that you don't get false hits in keyword searching. An example of one we've used is "International Harp Archives." This is a collection that includes scores and archival materials from a donor, the World Harp Congress, and the American Harp Society, so there isn't one "former owner."

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Cataloger
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Katy E. Rawdon
Sent: Friday, January 17, 2014 3:34 PM
To: dcrm-l at lib.byu.edu
Subject: [DCRM-L] Recording collection information for individual books

Hello all,

I would be interested in hearing how your institutions note in the bibliographic record that a book is part of a larger collection. For our collections that are tied together by provenance, we generally use a 700 with subfield e "former owner." However, we have some collections of books that are tied together as a collection for other reasons (subject, collecting area, etc.), that we would like to be able to intellectually tie together via the MARC record.

On a related note, we also have books that are part of a larger archival collection, but that we are cataloging separately for various reasons. I'd also be interested in hearing how you all record that larger collection in your records (if you do).

Best,
Katy

--
Katy Rawdon
Coordinator of Technical Services

Special Collections Research Center

Temple University Libraries

Philadelphia, PA 19122

(215) 204-5250<tel:%28215%29%20204-5250>

krawdon at temple.edu<mailto:krawdon at temple.edu>



***

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