[DCRM-L] storage of single-sheet items in large flat folders

[Dooley,Jackie]

A few quick thoughts, though Helena Zinkham and the rest of the folks in Prints & Photographs at LC are the true experts!

  *   Definitely have the opening at the front, else can't lift the corner to see inside; worse, could have items fall out the back when you try to lift the folder out.
  *   Put only one size folder in each drawer.
  *   Not too many items in a folder or it'll be too heavy.
  *   Not too many folders or the aggregate will be too heavy, hence difficult to pull out or return a folder toward the bottom
  *   Have two staff lift out really big folders to facilitate safe handling.

-Jackie

From: <Schneider>, Nina Schneider <nschneider at humnet.ucla.edu<mailto:nschneider at humnet.ucla.edu>>
Reply-To: DCRM-L <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Date: Monday, 24March, 2014 4:14 PM
To: DCRM-L <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: Re: [DCRM-L] storage of single-sheet items in large flat folders

Flat file storage is a struggle. We would also appreciate any solutions that can be shared. For the record, I'd recommend storing the folders with the folded edge and the back. Smaller items won't slip out, but it is more difficult to locate the needed item.

Nina


+---------------
Nina M. Schneider
Head Cataloger
William Andrews Clark Memorial Library
2520 Cimarron Street
Los Angeles, CA  90018
(323) 731-8529

nschneider at humnet.ucla.edu<mailto:nschneider at humnet.ucla.edu>
http://www.humnet.ucla.edu/humnet/clarklib/



From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Manon Theroux
Sent: Monday, March 24, 2014 4:02 PM
To: DCRM Revision Group List
Subject: [DCRM-L] storage of single-sheet items in large flat folders

This is not strictly a cataloging question but I do need to address the issue in some local cataloging documentation I'm preparing, so I hope no one minds if I send it to this list:

When storing large single-sheet items such as maps, graphics, broadsides, etc., in acid-free folders and stacking those folders inside the drawers of a large flat file cabinet, is it better to store the folders with the folded edge to the front or the back? And why ...

Also, if anyone can pass along any citations to good documentation on the general topic of storing large single-sheet items, that would be especially welcome.
Thanks!
Manon
--
Manon Théroux
Head of Technical Services
U.S. Senate Library
SR-B15 Russell Senate Office Building
Washington, DC  20510-7112

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