[DCRM-L] Deletion of copy-specific fields/data from OCLC master?

[Will Evans]

In the past I’ve been inconsistent in deleting local/copy-specific data
found in a master record. But age has made me bold!  I’m now prone to
delete for reasons mentioned by others. We still come across records from
retrocon in our local system that state Mr. Historical Bigwig signed the
item, users understandably assuming it is our copy. But when I check the
record, the info is in a 500 note with $5 dlc.



The exception being master records entered by a non-English cataloging
agency.



Best,

Will





*~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~*

Will Evans

Chief Rare Materials Catalog Librarian

Library of the Boston Athenaeum

10 1/2 Beacon Street

Boston, MA   02108



Tel:  617-227-0270 ext. 224

Fax: 617-227-5266

www.bostonathenaeum.org







*From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] *On
Behalf Of *Ryan Hildebrand
*Sent:* Tuesday, December 15, 2015 1:48 PM
*To:* DCRM Users' Group
*Subject:* [DCRM-L] Deletion of copy-specific fields/data from OCLC master?



I’ve noted recent discussions on the topic of adding local/copy-specific
data to OCLC masters in response to the discontinuation of Institution
Records. At the same time, I am aware that some libraries delete this
information from master records when encountered. I’m thinking specifically
of copy numbers, bookplates, and other provenance information that does not
support the bibliographic description or other non-local access points.
What is the pulse of the group? Do you delete this information and replace
the OCLC master, or leave it alone? References to relevant OCLC or PCC
policies would be appreciated.



Personally, I’ve always been hesitant to delete this kind of information
from master records, because I’ve been able to remove it before exporting
the record to the local catalog. My feelings on this are radically
changing, as at University of Oregon, we are part of a
consortium-implementation of Exlibris’ Alma, in which our local records are
tied to OCLC masters. In this environment, other libraries’ local data is a
constant problem. Yes, it might be possible to address this through display
options (norm rules), and I intend to look into this further, but the
consortium aspect adds layers of difficulty.



Thanks,

Ryan



---

Ryan Hildebrand

Authorities & Special Collections Cataloging Librarian

University of Oregon Libraries

1299 University of Oregon

Eugene OR 97403-1299

(541) 346-1844
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