[DCRM-L] Deletion of copy-specific fields/data from OCLC master?

[Randal S. BRANDT]

I've also gotten bolder with age and now generally delete copy-specific
information from OCLC master records. I do make an exception for $5 DLC,
however. Not yet bold enough to delete Library of Congress information.

We also set up a routine job for our Systems Office to sweep the ILS
periodically looking for instances of $5 that contain non-UC Berkeley
organization codes and remove those fields, whether they be notes or access
points, from our local catalog.



On Tue, Dec 15, 2015 at 12:57 PM, Will Evans <evans at bostonathenaeum.org>
wrote:

> In the past I’ve been inconsistent in deleting local/copy-specific data
> found in a master record. But age has made me bold!  I’m now prone to
> delete for reasons mentioned by others. We still come across records from
> retrocon in our local system that state Mr. Historical Bigwig signed the
> item, users understandably assuming it is our copy. But when I check the
> record, the info is in a 500 note with $5 dlc.
>
>
>
> The exception being master records entered by a non-English cataloging
> agency.
>
>
>
> Best,
>
> Will
>
>
>
>
>
> *~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~*
>
> Will Evans
>
> Chief Rare Materials Catalog Librarian
>
> Library of the Boston Athenaeum
>
> 10 1/2 Beacon Street
>
> Boston, MA   02108
>
>
>
> Tel:  617-227-0270 ext. 224
>
> Fax: 617-227-5266
>
> www.bostonathenaeum.org
>
>
>
>
>
>
>
> *From:* dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] *On
> Behalf Of *Ryan Hildebrand
> *Sent:* Tuesday, December 15, 2015 1:48 PM
> *To:* DCRM Users' Group
> *Subject:* [DCRM-L] Deletion of copy-specific fields/data from OCLC
> master?
>
>
>
> I’ve noted recent discussions on the topic of adding local/copy-specific
> data to OCLC masters in response to the discontinuation of Institution
> Records. At the same time, I am aware that some libraries delete this
> information from master records when encountered. I’m thinking specifically
> of copy numbers, bookplates, and other provenance information that does not
> support the bibliographic description or other non-local access points.
> What is the pulse of the group? Do you delete this information and replace
> the OCLC master, or leave it alone? References to relevant OCLC or PCC
> policies would be appreciated.
>
>
>
> Personally, I’ve always been hesitant to delete this kind of information
> from master records, because I’ve been able to remove it before exporting
> the record to the local catalog. My feelings on this are radically
> changing, as at University of Oregon, we are part of a
> consortium-implementation of Exlibris’ Alma, in which our local records are
> tied to OCLC masters. In this environment, other libraries’ local data is a
> constant problem. Yes, it might be possible to address this through display
> options (norm rules), and I intend to look into this further, but the
> consortium aspect adds layers of difficulty.
>
>
>
> Thanks,
>
> Ryan
>
>
>
> ---
>
> Ryan Hildebrand
>
> Authorities & Special Collections Cataloging Librarian
>
> University of Oregon Libraries
>
> 1299 University of Oregon
>
> Eugene OR 97403-1299
>
> (541) 346-1844
>
>
>



-- 
Randal S. Brandt
The Bancroft Library | University of California, Berkeley
510.643.2275 | rbrandt at library.berkeley.edu
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listserver.lib.byu.edu/pipermail/dcrm-l/attachments/20151215/57da3279/attachment.html>