[DCRM-L] Deletion of copy-specific fields/data from OCLC master?

[Ted P Gemberling]

Yes, that’s my understanding of what the subfield 5 is for, when you have information that you’re not sure is only of local interest. If your copy proves to you that the note is unnecessary, go ahead and delete it. But don’t delete all 500’s with subfield 5. As Richard says, they may contain important clues to some mysterious aspect of a book.

I recently cataloged a book with a record created by NLE (National Library of Scotland?). There were a number of local notes on it. I’ll admit I wasn’t bold enough to remove them from the master record, but since NLE was the only other library using the record, I added $5 NLE to the 500’s.

Ted Gemberling
UAB Lister Hill Library

From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Noble, Richard
Sent: Tuesday, December 15, 2015 3:43 PM
To: DCRM Users' Group
Subject: Re: [DCRM-L] Deletion of copy-specific fields/data from OCLC master?

If you do that with all $5 note fields you might lose one of my precious gems--that is, when it's a feature of Brown's copy (and almost certainly of some but not all other copies) that is the clue to variation within a manifestation (issue, roughly), I will usually tag it $5 RPB. But perhaps I shouldn't do so, as long as the note explicitly states that the observation is based on the Brown University copy. I don't like such notes that leave one wondering "Where did that come from?"

I'm too old now not to be bold, so I've taken to sweeping LC's local collection (710) and acquisition notes (561) out of master records. If you want such information about LC's holdings, search their local catalog.

Of course, our  opac doesn't even display $5 in its "regular [full, labelled] display", only in our "coded display" (what others call MARC or Staff or Librarian view).

RICHARD NOBLE :: RARE MATERIALS CATALOGUER :: JOHN HAY LIBRARY
BROWN UNIVERSITY  ::  PROVIDENCE, R.I. 02912  ::  401-863-1187
<Richard_Noble at Br<mailto:RICHARD_NOBLE at BROWN.EDU>own.edu<http://own.edu>>

On Tue, Dec 15, 2015 at 4:21 PM, Randal S. BRANDT <rbrandt at library.berkeley.edu<mailto:rbrandt at library.berkeley.edu>> wrote:
I've also gotten bolder with age and now generally delete copy-specific information from OCLC master records. I do make an exception for $5 DLC, however. Not yet bold enough to delete Library of Congress information.

We also set up a routine job for our Systems Office to sweep the ILS periodically looking for instances of $5 that contain non-UC Berkeley organization codes and remove those fields, whether they be notes or access points, from our local catalog.

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