[DCRM-L] Discontinuation of OCLC's institutional records program

[Deborah J. Leslie]

Addendum: there is something called the CERL Portal, which includes materials beyond the HPB: http://cerl.epc.ub.uu.se/sportal/.

Deborah J. Leslie | Folger Shakespeare Library | djleslie at folger.edu | 202.675-0369 | 201 East Capitol St., SE, Washington, DC 20003 | www. folger.edu

From: Deborah J. Leslie
Sent: Wednesday, 25 March 2015 10:25
To: 'DCRM Users' Group'
Subject: RE: [DCRM-L] Discontinuation of OCLC's institutional records program

Of the fields not provided for in LBD is the 852<http://www.loc.gov/marc/bibliographic/bd852.html>, which is where we keep our location, call number, and copy-specific notes.

There's no chance that any protest will persuade OCLC to change its mind; that ship has sailed. However, perhaps they can be lobbied to include the 852 in LBD. Francis, will you do that?

It may be time to start looking around for other options. For pre-1831 printed books, the CERL HPB database<http://www.cerl.org/resources/hpb/main> is worth looking into, and they've been courting North American libraries. Yale, I believe, is a member. Big downside: you have to be a member in order to even consult the database, so it doesn't address the problem of wide access to our special collections. It's pricy, and would exclude post-1830 books and non-book materials.

RLIN was created to address this problem, but was unable in the end to remain financially viable. I wonder, though, whether a new consortium might serve.

Deborah J. Leslie | Folger Shakespeare Library | djleslie at folger.edu<mailto:djleslie at folger.edu> | 202.675-0369 | 201 East Capitol St., SE, Washington, DC 20003 | www. folger.edu

From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Robert Maxwell
Sent: Tuesday, 24 March 2015 20:43
To: DCRM Users' Group
Subject: Re: [DCRM-L] Discontinuation of OCLC's institutional records program

We would be very badly affected by this apparently unilateral action. All of our holdings are on IRs. I haven’t read the explanation about “local bibliographic data” carefully yet, but one thing that strikes me right off the bat is the statement “Using local bibliographic data (LBD), you can add local information to a bibliographic record that is specific to your institution’s title; however, other institutions will not be able to see that information in the WorldCat master record and your users will only see your institution’s LBD.” This strikes me as very bad, especially for special collections. As we all know, users of special collections depend on the ability to see other institutions’ local information for their research—e.g., to find out who has books signed by Abraham Lincoln, or whose copy has a particular woodcut that only some copies have.

I am also surprised, if this was discussed at Big Heads, that not a peep about this has surfaced until now. At least I certainly hadn’t heard anything about it before reading the message you forwarded, Oksana. Maybe I haven’t been paying attention.

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Cataloger
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.

From: dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu> [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Oksana Linda
Sent: Monday, March 23, 2015 2:58 PM
To: DCRM Revision Group List
Subject: [DCRM-L] Discontinuation of OCLC's institutional records program

Hello:
I was very disappointed to learn about the discontinuation of OCLC's institutional records program.
Clements Library uses IRs heavily, so I'm curious how many peer institutions will be affected by this action.
I would like to ask: how other rare material libraries maintain and preserve local data?

Thank you,
Oksana.


--------------------
Oksana K. Linda
William L. Clements Library
University of Michigan
909 South University
Ann Arbor, MI 48109-1190
www.clements.umich.edu<http://www.clements.umich.edu/>

Temporary address:
1580 E. Ellsworth Road
Ann Arbor, MI  48108-2417

---------- Forwarded message ----------
From: Whitehair,David [mailto:whitehad at oclc.org<mailto:whitehad at oclc.org>]
Sent: Monday, March 16, 2015 5:49 PM
To: Marill, Jennifer (NIH/NLM) [E]
Subject: OCLC Institution Records update for Big Heads

Hi Jennifer,

Could you please distribute this information to the Big Heads group?  I wanted to share an update to our discussion in Chicago.

OCLC will begin the announcements about Institution Records this week.  There has been one change from what we discussed at ALA.  We will now change to a two phased approach.  Batchloading new IRs will be discontinued in December 2015, and creation/display of IRs in Connexion will be discontinued in June 2016.

We will take a mixed approach of calling some libraries and emailing some.

Announcements will include the following information:

The alternative to IRs is Local Bibliographic Data<http://www.oclc.org/content/dam/support/documentation/cataloging/Working_with_LBDs.pdf> (LBD), which enables master record data to be cooperatively managed by thousands of experts and OCLC staff while providing library-specific information for discovery applications. Also, LBDs support future linked data initiatives and entities-based cataloging workflows.

The ability to create IRs via batchload will conclude in December 2015. Connexion will support creation of IRs until June 2016, when support for IRs will end. We will offer institutions two options:

1.     Delete existing IRs

2.     Create LBDs from existing IRs or from local system records
An FAQ is available on the OCLC web site and will be shared with libraries:  http://www.oclc.org/connexion/resources.en.html#questions.

I will be presenting at the upcoming OCLC CJK Users Group meeting in Chicago next week on March 24, and I will include information about this in my presentation.

If anyone from the Big Heads group have any questions, feel free to contact Sandi Jones (joness at oclc.org<mailto:joness at oclc.org>) who is overseeing this effort, or me.

Thanks much,
David


David Whitehair
Director, Metadata Management
OCLC
6565 Kilgour Place
Dublin, OH 43017-3395 USA
Voice -- +1-614-764-6483<tel:%2B1-614-764-6483> or 1-800-848-5878<tel:1-800-848-5878>
Fax -- +1-614-718-7292<tel:%2B1-614-718-7292>
Email -- whitehad at oclc.org<mailto:whitehad at oclc.org>




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