[DCRM-L] 541, 561, 562, 563 identical in MARC 21 bib and holdings formats

[Margaret F. Nichols]

Hi, Honor et al.,

I don't know the historical circumstances behind the way these fields were defined, but we use the 541 in both places, and I can see why some of the other fields you mention might be used that way, too.

541 (immediate source of acquisition note): Sometimes the donor wants public recognition for having given the material to the library; but at other times, the donor specifically does *not* want his/her name made public, for instance if a man gave us his gay pornography collection but lives in a very conservative community and is closeted.
For archival collections, we record donor information and accessioning and processing information in 541 and 583 fields, both coded as private, on the holdings record. Each new addition to a collection gets its own pair of fields, 541 and 583.


561 (ownership and custodial history): We use this only as a public note, but it's possible that an item or an archival collection could have a custodial history best kept private because it's controversial or sensitive (gay porn, Communist Party flyers, etc.).

562 (copy and version identification note): This information is sometimes copy-specific, other times not.

563 (binding information): This information is copy-specific for most pre-1830s books, and for bound manuscripts, but not for most post-1830s books.


Cheers,

Margaret

_______________________________

Margaret F. Nichols
Rare Materials Cataloging Coordinator
Division of Rare and Manuscript Collections
2B Kroch Library
Cornell University
Ithaca, NY 14853-5302
Tel. (607) 255-9667



From: dcrm-l-bounces at lib.byu.edu [mailto:dcrm-l-bounces at lib.byu.edu] On Behalf Of Moody, Honor M.
Sent: Tuesday, October 11, 2016 3:01 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Subject: [DCRM-L] 541, 561, 562, 563 identical in MARC 21 bib and holdings formats

Hi all,

I just noticed that the 541, 561, 562 and 563 are defined identically in the MARC 21 bib and holdings formats.  Does anyone know why they were defined in both places?

I would also be interested in hearing from anyone who knows why their institution chose to record these either in the bib or holdings, and if there are places where people do both (and why and when).

Best,
Honor

Honor Moody
Cataloger
Schlesinger Library
Radcliffe Institute for Advanced Study
3 James Street
Cambridge, MA 02138
Tel.: (617) 495-4223
Email: hmoody at radcliffe.harvard.edu<mailto:hmoody at radcliffe.harvard.edu>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listserver.lib.byu.edu/pipermail/dcrm-l/attachments/20161011/94894705/attachment-0001.html>