[DCRM-L] Indexing 510 locally

Wed Oct 17 10:53:43 MDT 2018

Several years ago (2013, I believe), I successfully lobbied for the
inclusion of 510 in the keyword index of our catalog. My initial request to
include 510 was denied, so I conducted an informal survey, via DCRM-L, to
find out which institutions indexed the 510. Of the responses I got, nearly
all of the institutions did index the 510. I'm sharing the results of that
survey here:

*1)      **In your OPAC, is the 510 field included in the keyword index?*

·         Yale: Yes

·         Stanford: Yes

·         Wesleyan: Yes

·         UCLA: Yes (ALL bib fields indexed)

·         UT Austin: Yes ($a only; will be submitting request to add $c)

·         UCSD: Yes

·         Clark Library: Yes

·         U. of Akron (OhioLINK): Yes

·         Penn State: Yes

·         U. of Colorado: Yes

·         U. of Chicago: No

·         St. Louis U.: Yes

·         Ohio State U.: Yes

On Wed, Oct 17, 2018 at 8:55 AM Erin Blake <erin.blake.folger at gmail.com>
wrote:

> Ah! Excellent point, Deborah. People using the Folger collection pretty
> much ignore the 510 in open-stacks material: doesn't matter where the
> journal is indexed, they'll have found it by a cross reference or by
> googling.
>
> It might be worth deleting the 510 from all open-stacks material before we
> export to a discovery layer.
>
> EB.
>
> On Wed, Oct 17, 2018 at 11:09 AM Deborah J. Leslie <DJLeslie at folger.edu>
> wrote:
>
>> I wonder if some of the resistance to indexing 510 traces back to when
>> that field was used heavily in serial records for where they were indexed.
>> That practice has been mostly discontinued, as far as I can tell, which
>> makes a 510 index not only feasible but extremely useful. In a special
>> collections context, materials may be commonly identified *by* a
>> citation number. Not indexing the 510 is a disservice to knowledgeable
>> users.
>>
>>
>>
>> I for one can't imagine being able to do my job properly without a 510
>> index.
>>
>>
>>
>> However, I notice that many of the examples given in MARC Bibliographic
>> <https://www.loc.gov/marc/bibliographic/bd510.html> are obsolete
>> vis-à-vis current formulation according to Standard Citation Forms
>> <http://rbms.info/scf/>. A job for an up-and-coming cataloger?
>>
>>
>>
>>
>>
>> Deborah J. Leslie | Folger Shakespeare Library | djleslie at folger.edu |
>>
>>
>>
>> *From:* DCRM-L [mailto:dcrm-l-bounces at lib.byu.edu] *On Behalf Of *Erin
>> Blake
>> *Sent:* Wednesday, 17 October, 2018 09:59
>> *To:* DCRM Users' Group
>> *Subject:* Re: [DCRM-L] Indexing 510 locally
>>
>>
>>
>> We index the 510 separately in our OPAC. Users can pick the
>> "Bibliographic citation" field in our "Advanced Search" (see
>> https://folgerpedia.folger.edu/Searching_in_Hamnet#Advanced_Search_tab).
>> It gets used a *lot* by our staff and researchers.
>>
>>
>>
>> Erin.
>>
>>
>>
>> ----------------
>>
>> Erin Blake, Ph.D.  |  Senior Cataloger  |  Folger Shakespeare Library  |  201
>> E. Capitol St. SE, Washington, DC, 20003
>> <https://maps.google.com/?q=201+E.+Capitol+St.+SE,+Washington,+DC,+20003&entry=gmail&source=g>
>> |  eblake at folger.edu  |  office tel. +1 202-675-0323 <(202)%20675-0323>
>> |  www.folger.edu
>>
>>
>>
>> On Tue, Oct 16, 2018 at 8:29 PM Robert Maxwell <robert_maxwell at byu.edu>
>> wrote:
>>
>> We index 510 in our catalog as a separate browse index. I assume it’s
>> also indexed in the discovery layer by keyword like everything else (which
>> isn’t very satisfactory).
>>
>>
>>
>> If you’d like to see our index, go to the library catalog
>>
>>
>>
>> catalog.lib.byu.edu
>>
>>
>>
>> Choose “other searches” to the left under “catalog searches”
>>
>>
>>
>> Enter a citation in the “search for” box, e.g.
>>
>>
>>
>> Heller, E.R. Bibliography of the Grabhorn Press, 1915-1940
>>
>>
>>
>> Click the “alphabetic search” radio button; then click “Citation” (below
>> the search box)
>>
>>
>>
>> The first search result is all the hits gathered together; this is
>> followed by the individual records lined up by citation number.
>>
>>
>>
>> We haven’t had any complaints about this being confusing (the index does
>> index everything in any 510 field so there’s lots of extraneous stuff in
>> it). As a cataloger I find this index extremely useful (for bibliographies
>> that I want to try to figure out if we’ve included a 510 in all the
>> relevant records). Special collections curators seem to like the index when
>> I draw their attention to it but I’m not sure how frequently it’s used.
>>
>>
>>
>> Bob
>>
>>
>>
>> Robert L. Maxwell
>> Ancient Languages and Special Collections Librarian
>> 6728 Harold B. Lee Library
>> Brigham Young University
>> Provo, UT 84602
>> (801)422-5568 <(801)%20422-5568>
>>
>>
>>
>> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Hoover, Sarah
>> *Sent:* Tuesday, October 16, 2018 1:25 PM
>> *To:* dcrm-l at lib.byu.edu
>> *Subject:* [DCRM-L] Indexing 510 locally
>>
>>
>>
>> Hello all,
>>
>>
>>
>> Our institution is currently preparing for the release of a new discovery
>> layer, and special collections cataloging staff have requested the addition
>> of indexing for the 510 field. This topic has been discussed in the past,
>> and our technical staff have raised several concerns. Two of their main
>> concerns are the haphazard use of the 510 outside of special collections,
>> which would lead to misleading results, and the potential confusion for
>> inexperienced users who don't understand why these results are coming up in
>> their title search and who may be overwhelmed by the number of results this
>> indexing could create. They are not convinced that the need for indexing
>> instead of simply displaying the 510 outweighs these drawbacks.
>>
>>
>>
>> The staff designing the new discovery layer are asking for use cases to
>> support indexing of the 510, and we have theoretical use cases but no
>> specific examples of user stories where lack of indexing has been a problem
>> to give them. Our research and instruction colleague had not realized the
>> citations were not searchable, and did say that it would be beneficial for
>> instruction prep research.
>>
>>
>>
>> We were wondering whether there are any other institutions indexing the
>> 510 in your local catalog. If so, have you gotten any user feedback about
>> this feature? Did you have to advocate for it, and if so what helped make
>> it successful? I found past discussions about advocating for 510 indexing
>> in OCLC in the listserv archive, but not much discussion of local
>> implementation.
>>
>>
>>
>> Thank you for any comments and experience you can share!
>>
>>
>>
>> Sarah
>>
>>
>>
>> Sarah Hoover
>>
>> Special Collections Cataloger
>>
>> Wilson Special Collections Library
>>
>> University of North Carolina at Chapel Hill
>>
>> sehoover at email.unc.edu
>>
>> 919-962-4305 <(919)%20962-4305>
>>
>>
>>
>>

-- 
Randal S. Brandt
The Bancroft Library | University of California, Berkeley
510.643.2275 | rbrandt at library.berkeley.edu
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