[DCRM-L] recording numbered copies publicly

[Bob Kosovsky]

I recall reading something - probably not one of the DCRMs - where it
encouraged the cataloger to record copy-specific information as a way to
prevent theft.  Maybe I'm recalling one of OCLC's short-lived Missing Items
(or whatever it was called) webinars or blog posts.

I find it interesting that in this regard, capturing item-specific detail
strongly weds security interests with Special Collections cataloging.


Bob Kosovsky, Ph.D. -- Librarian, Rare Books and Manuscripts,
Music & Recorded Sound Division
The New York Public Library for the Performing Arts - Dorothy and Lewis B.
Cullman Center

40 Lincoln Center Plaza, New York, NY 10023

www.nypl.org


On Fri, Dec 13, 2019 at 3:38 PM Moody, Honor M. <honor_moody at harvard.edu>
wrote:

> I believe that there is some concern that we will be telling folks where
> the good stuff is, but I don’t have all of the details yet (this came by
> way of someone who reports to me).
>
>
>
> Mostly I wanted to ask the list just to be sure  that I wasn’t making any
> assumptions about what “standard practice” is. That said, I may have failed
> to do my due diligence in pre-searching, as it turns out that the ACRL/RBMS
> Guidelines Regarding Security and Theft in Special Collections say, “In the
> case of books, use the catalog record to describe copy-specific
> characteristics (e.g., binding, marks of previous ownership, defects) and
> bibliographic information that helps to distinguish among editions, issues,
> and states. Maintain complete acquisitions records, including antiquarian
> catalog descriptions. Create machine-readable records for local public
> access and international bibliographic databases. Participate in
> bibliographic projects that record detailed bibliographic descriptions.” So
> there’s that.
>
>
>
> I would still be interested in hearing from anyone who disputes this
> rationale, or has a more nuanced take.
>
>
>
> Thank you to everyone who has replied so far.
>
>
>
> Honor
>
>
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Lapka, Francis
> *Sent:* Friday, December 13, 2019 3:18 PM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] recording numbered copies publicly
>
>
>
> Hi Honor. I agree with your take, which I believe is common practice.
> Could you elaborate on “… due to concerns that it identifies a limited
> run copy.” What harm could this cause, and to whom?
>
>
>
> Francis
>
>
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Moody, Honor M.
> *Sent:* Friday, December 13, 2019 2:39 PM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* Re: [DCRM-L] recording numbered copies publicly
>
>
>
> I received an email off list, so wanted to clarify—this is in reference to
> a recording specific copy number in a 562, in addition to the generic
> limitation statement in the bib record.
>
>
>
> H
>
>
>
> *From:* DCRM-L <dcrm-l-bounces at lib.byu.edu> *On Behalf Of *Moody, Honor M.
> *Sent:* Friday, December 13, 2019 2:32 PM
> *To:* DCRM Users' Group <dcrm-l at lib.byu.edu>
> *Subject:* [DCRM-L] recording numbered copies publicly
>
>
>
> Happy Friday, everyone.
>
>
>
> I had always thought that recording the number of a numbered copy publicly
> was not only useful for patrons who might want to look at a specific copy,
> but was also considered good theft prevention/theft retrieval practice.
> However, I’ve recently been asked to either stop recording these, or to
> record the  number privately, in part due to concerns that it identifies a
> limited run copy.
>
>
>
> I am wondering if folks on this list have any thoughts one way or the
> other—I have been wrong before, but if my understanding is correct, I would
> like to push back on this request.
>
>
>
> Best,
>
> Honor
>
>
>
> Honor Moody
>
> Metadata Creation Manager
>
> Harvard Library Information and Technical Services
>
> honor_moody at harvard.edu
>
>
>
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