[DCRM-L] recording numbered copies publicly

[Moody, Honor M.]

I believe that there is some concern that we will be telling folks where the good stuff is, but I don't have all of the details yet (this came by way of someone who reports to me).

Mostly I wanted to ask the list just to be sure  that I wasn't making any assumptions about what "standard practice" is. That said, I may have failed to do my due diligence in pre-searching, as it turns out that the ACRL/RBMS Guidelines Regarding Security and Theft in Special Collections say, "In the case of books, use the catalog record to describe copy-specific characteristics (e.g., binding, marks of previous ownership, defects) and bibliographic information that helps to distinguish among editions, issues, and states. Maintain complete acquisitions records, including antiquarian catalog descriptions. Create machine-readable records for local public access and international bibliographic databases. Participate in bibliographic projects that record detailed bibliographic descriptions." So there's that.

I would still be interested in hearing from anyone who disputes this rationale, or has a more nuanced take.

Thank you to everyone who has replied so far.

Honor


From: DCRM-L <dcrm-l-bounces at lib.byu.edu> On Behalf Of Lapka, Francis
Sent: Friday, December 13, 2019 3:18 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Subject: Re: [DCRM-L] recording numbered copies publicly

Hi Honor. I agree with your take, which I believe is common practice. Could you elaborate on "... due to concerns that it identifies a limited run copy." What harm could this cause, and to whom?

Francis


From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Moody, Honor M.
Sent: Friday, December 13, 2019 2:39 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: Re: [DCRM-L] recording numbered copies publicly

I received an email off list, so wanted to clarify-this is in reference to a recording specific copy number in a 562, in addition to the generic limitation statement in the bib record.

H

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Moody, Honor M.
Sent: Friday, December 13, 2019 2:32 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: [DCRM-L] recording numbered copies publicly

Happy Friday, everyone.

I had always thought that recording the number of a numbered copy publicly was not only useful for patrons who might want to look at a specific copy, but was also considered good theft prevention/theft retrieval practice. However, I've recently been asked to either stop recording these, or to record the  number privately, in part due to concerns that it identifies a limited run copy.

I am wondering if folks on this list have any thoughts one way or the other-I have been wrong before, but if my understanding is correct, I would like to push back on this request.

Best,
Honor


Honor Moody

Metadata Creation Manager

Harvard Library Information and Technical Services

honor_moody at harvard.edu<mailto:honor_moody at harvard.edu>

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