[DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to catalog differences in publisher's bindings

Tue May 3 11:46:51 MDT 2022

Hi all,

I am just catching up with this conversation. I have been thinking about this issue again recently, though more in relation to retrieving specific data from the three copy specific fields we use – 561, 562 and 563.

Until 2013 we had no facility to create public notes in our item records. On moving to Alma this opened up the possibility of using holdings, in particular as the 561, 562 and 563 are defined in MARC21 Holdings. However, I decided to stick with our established practice for the sake of consistency. As Karen mentioned, it isn’t always good for display if you have multiple copies but we do try to identify and group our copy notes where we can.

I am still not entirely convinced that copy notes in holdings would be much improvement for display as they are likely to be a further click away, but I would  be very interested to hear from anyone who is using the holdings for detailed copy notes – especially Alma/Primo users.

All the best,
Julianne

Julianne Simpson  l  Collections and Discovery Manager  l  John Rylands Research Institute and Library  l  University of Manchester  l  150 Deansgate  l  Manchester  l  M3 3EH  l  Tel +44 (0)161 275 8749  l   julianne.simpson at manchester.ac.uk<mailto:julianne.simpson at manchester.ac.uk>
John Rylands Research Institute and Library https://www.library.manchester.ac.uk/rylands/
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From: DCRM-L <dcrm-l-bounces at lib.byu.edu> On Behalf Of Karen Attar
Sent: 30 April 2022 20:42
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Subject: Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to catalog differences in publisher's bindings

Thank you very much, Nick, for circulating this.

I see that we barely stated explicitly in the document that 563 was intended to be for copy-specific bindings; there's just a passing reference in C.1. As Deborah has pointed out, that was our intention, though, and the $5 in the examples indicates our thinking.

I think in the old UK MARC code there was an example of a binding note applying to all copies of an edition (UK MARC 531, notes on physical elements of a record). We transferred that to a plain 500 when we moved across to MARC21.

I really like the Folger way of doing things. 561, 563, 590 are neat if one has only one copy of a title in a record. If one is dealing with several copies, it looks confusing to switch between copies: "Copy 1 is from the library of Joe Bloggs. Copy 2 has the bookplate of Mary Smith. Copy 1 is bound in speckled calf with red edges and marbled endpapers. Copy 2 is bound in limp vellum. Copy 1 is imperfect, wanting the final (blank) leaf." Much clearer for the user to have one paragraph per copy.

Best wishes,
Karen

Dr Karen Attar
Senate House Library, Univ. of London
Malet St
London
WC1E 7HU
020 7862 8472
http://research.sas.ac.uk/ies/fellow/516/dr-karen-attar/

The University of London is an exempt charity in England and Wales.
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From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> on behalf of Nicholas Sparks <nicholas.a.sparks at gmail.com<mailto:nicholas.a.sparks at gmail.com>>
Sent: 30 April 2022 04:26
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to catalog differences in publisher's bindings

Hi,

No doubt you’ve seen this, but for those who have not, I return again and again to this useful document:

Guidelines for the Cataloguing of Rare Books.

https://cdn.ymaws.com/www.cilip.org.uk/resource/group/6b7ad90b-bf8b-4d07-8406-0d28376b41f1/guidlines_for_the_cataloguin.pdf<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcdn.ymaws.com%2Fwww.cilip.org.uk%2Fresource%2Fgroup%2F6b7ad90b-bf8b-4d07-8406-0d28376b41f1%2Fguidlines_for_the_cataloguin.pdf&data=05%7C01%7CKaren.Attar%40london.ac.uk%7C78e7245ee7e146deb7fa08da2a595716%7C185280ba7a0042ea940819eafd13552e%7C0%7C0%7C637868860743812292%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=b0vDsh5HXQvEmN8Vlu7oiCxIO4z6TcJwDgNrku4Gb6k%3D&reserved=0>

It gives some detail about use of 563 - but for clarifications, modification and extensions of theory and practice, I go to senior practitioners for precept and advice.

Greetings from a lovely autumnal Adelaide,

Nick

On Sat, 30 Apr 2022 at 12:54 am, Deborah J. Leslie <DJLeslie at folger.edu<mailto:DJLeslie at folger.edu>> wrote:

I, too, would like to hear about use of the 563. We do not currently use it at the Folger.* It's my understanding that 563 was one of the UKMARC fields added when it merged with USMARC to become MARC21, so Karen knows whereof she speaks. This is the 563 scope: Binding information intended primarily for use with antiquarian materials, rare books and other special collections.  It doesn't specify bespoke bindings, but that does seem to be the intent. Looks like something has been lost in translation.

That said, is there a problem using it for both types? Bespoke bindings would presumably be identified as such by a $5—which at present is pretty much knowledge limited to catalogers.

*At the Folger, we've preferred to group all copy-specific information together in an 852$z rather than fragment it into separate fields. That may change as we bring up a new ILS.

______________________________

Deborah J. Leslie, MA, MLS | Senior Cataloger | Folger Shakespeare Library | 201 East Capitol St., SE, Washington, DC 20003 | djleslie at folger.edu<mailto:djleslie at folger.edu> | www.folger.edu<https://eur03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.folger.edu%2F&data=05%7C01%7CKaren.Attar%40london.ac.uk%7C78e7245ee7e146deb7fa08da2a595716%7C185280ba7a0042ea940819eafd13552e%7C0%7C0%7C637868860743812292%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=RQggTqEijnd%2FRchik6Oe8qIjGcWFDQF2b8h5WdlO%2BPM%3D&reserved=0> | Opinions her own

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Ann K.D. Myers
Sent: Thursday, April 28, 2022 16:33
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to catalog differences in publisher's bindings

Interesting; the practice we follow (and which I have observed being followed by at least some other institutions) is to use the 563 for bindings common to an issue, such as publishers' bindings or artists' book bindings, and to use a local note (in our case the 590) for copy-specific bindings. I'd never seen that the 563 was intended for copy-specific bindings notes.

--Ann

Ann K.D. Myers

Rare Books Cataloger

Stanford Libraries

Dept. of Special Collections and University Archives

415 Broadway, Floor 1, 8406

Redwood City, CA 94063

akdmyers at stanford.edu<mailto:akdmyers at stanford.edu>

she/her/hers

________________________________

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> on behalf of Karen Attar <karen.attar at london.ac.uk<mailto:karen.attar at london.ac.uk>>
Sent: Tuesday, April 26, 2022 3:31 AM
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to catalog differences in publisher's bindings

I’d use 500 for bindings common to an issue, 563 for bespoke bindings: 563 was devised as a copy-specific bindings note.

Best,

Karen

Dr Karen Attar

Curator of Rare Books and University Art

Senate House Library, University of London

Senate House

Malet St

London

WC1E 7HU

Tel. 020 7862 8472

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From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Patrick Perratt
Sent: 26 April 2022 09:50
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: Re: [DCRM-L] [EXTERNAL EMAIL] Re: Cataloging Question - how to catalog differences in publisher's bindings

Would you use 563 for describing publishers' bindings? Or just bespoke bindings? For variant publishers' bindings my inclination would have been to describe the known variations in a 500 (e.g. "... issued in red and blue variant colourways ...") with a local note describing which variant(s) we hold. I have wondered about using 563 for publishers' bindings, but found the guidance rather vague. I would be interested to hear what others are doing.

Patrick

Patrick Perratt | Librarian, Collections and Content, National Art Library

V&A South Kensington | Cromwell Road | London | SW7 2RL

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From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> on behalf of Sarah Stanhope <sstanhop at gmail.com<mailto:sstanhop at gmail.com>>
Sent: 26 April 2022 03:19
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: [EXTERNAL EMAIL] Re: [DCRM-L] Cataloging Question - how to catalog differences in publisher's bindings

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Hi Deborah,

Thank you for your advice on cataloging variant bindings. I am glad that you mentioned putting "different sizes on different records." The two items I was cataloging had examples of different sub-manifestations, but there were also other related sub-manifestations that were of different sizes. Thank you for helping me to sort out the complexities that may arise from these variations in bindings. You answered the question that I wasn't quite sure how to ask!

With sincere appreciation,

Sarah

On Mon, Apr 25, 2022 at 11:41 AM Deborah J. Leslie <DJLeslie at folger.edu<mailto:DJLeslie at folger.edu>> wrote:

Although variant bindings would strictly speaking be considered different "issues," I concur with Madelene and Randal that it is best to catalog them on the same record and make notes about differences. This is the approach taken by descriptive bibliographies, such as BAL. Either make a specific note about binding variants as is done on the OCLC record Randy mentions, or a general note that there are binding variations, with specifics associated with particular copies. With 19c books increasingly cataloged according to rare material standards, and without definitive evidence from publishers' archives, you can't be sure you've got them all described.

Back when work was being done on DCRM2, the editorial group struggled to fit what we called "sub-expressions" or "sub-manifestations" into the IFLA LRM. It became less pressing with the new RDA toolkit and the decision to present DCRMR as a stand-alone manual. Still, it's an interesting question, how to represent sub-expressions/manifestations in a MARC bibliographic record.

OTOH, I would put manifestations with different sizes on different records. There's a pretty big difference between 16 cm and 20 cm.

______________________________

Deborah J. Leslie, MA, MLS | Senior Cataloger | Folger Shakespeare Library | 201 East Capitol St., SE, Washington, DC 20003 | djleslie at folger.edu<mailto:djleslie at folger.edu> | www.folger.edu<https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprotect-us.mimecast.com%2Fs%2FXD17CwpyJxtlPp4ClMLeZ%3Fdomain%3Deur03.safelinks.protection.outlook.com&data=05%7C01%7CKaren.Attar%40london.ac.uk%7C78e7245ee7e146deb7fa08da2a595716%7C185280ba7a0042ea940819eafd13552e%7C0%7C0%7C637868860743812292%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=Eg3ZRLACq4e%2BTdqa9mJEN5a0eOGUD8Pe4s0a0rcaXs4%3D&reserved=0> | Opinions her own

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Randal S. BRANDT
Sent: Saturday, April 23, 2022 16:43
To: DCRM Users' Group <dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>>
Subject: Re: [DCRM-L] Cataloging Question - how to catalog differences in publisher's bindings

Hello Sarah,

I agree with Madelene that you will most likely want to catalog all copies on the same bibliographic record. When publisher's binding variants are significant, I usually make a note describing the variants using a 500 note. However, I can see using a 563 for these types of notes, as well. If there is a published description of the variants, I will reference that description. Then, I use local notes to identify which of the variants is present in our copy(ies). To see an example, look at OCLC# 2981235.

I have mostly encountered the need for these types of notes in records for 19th century American literature titles (Mark Twain, George Sterling, Walt Whitman, etc.). That seems to be a time period when publishers (in the U.S. at least) were particularly fond of issuing books in a variety of bindings.

Randal

On Sat, Apr 23, 2022 at 12:45 PM Madelene Kinraid <madelene.kinraid at gmail.com<mailto:madelene.kinraid at gmail.com>> wrote:

Kia ora Sarah,

I think keeping both/ all copies on the same record and recording the binding information in a 563 is perfect. You might need to assign copy numbers to differentiate, I would use a separate 563 to describe the binding of each copy. At our library I would add the binding information in a 590 note, but that’s just our practice.

Best wishes
Madelene

> On 24/04/2022, at 7:12 AM, Sarah Stanhope <sstanhop at gmail.com<mailto:sstanhop at gmail.com>> wrote:
>
> 
> Good Afternoon All,
>
> I have a cataloging question that is hopefully not too obvious. I have come across this with mostly special collections items and am a bit unsure how to properly catalog these types of books.
>
> When you have two books with completely different bindings and the text blocks are identical, would you add the binding information to a 563 and add both items on the same record?
>
> Are there any other fields/notes that you commonly add or would suggest? I haven't really come across this scenario for items that have different dimensions. Other than the binding (sometimes quite different and more elaborate than the other), the text block and all the publication information matches.
>
> Please let me know if you have any suggestions or can point me in the right direction!
>
> My sincere thanks,
> Sarah Stanhope
> Hirsch Library
> Museum of Fine Arts, Houston

--

Randal S. Brandt

The Bancroft Library | University of California, Berkeley

510.643.2275 | rbrandt at berkeley.edu<mailto:rbrandt at berkeley.edu>

--
Nicholas Sparks, M.Lib, PhD (Cantab)
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