[DCRM-L] Printers for archival book slips

[Jones, Angela]

We use the Gaylord perforated sheets -- https://www.gaylord.com/Preservation/Book-%26-Pamphlet-Preservation/Repair-Tools-%26-Supplies/Other-Tools-%26-Supplies/Gaylord-Archival%26%23174%3B-Untabbed-Rare-Book-ID-Strips-for-Laser-%26-Inkjet-Printers-%28200-Pack%29/p/RBLASA

They are on perforated sheets and print 4 slips per sheet. We have a Word document that is basically just four columns that lines up with the perforations. It works well - I just add the call numbers to each column until I have four ready to print and then print an entire sheet.

The downside is that you have to wait until you have four slips to print, or you print fewer than four and potentially waste a few. If I do that, I try to print two slips at a time, leaving two blank. Then I can re-use the two slips, using the middle two columns of the Word template.

Angela


Angela Jones
Head of Technical Services
Underwood Law Library, Dedman School of Law
Southern Methodist University
P.O. Box 750354
Dallas, TX 75275-0354
214-768-1827
arjones at smu.edu<mailto:arjones at smu.edu>



From: DCRM-L <dcrm-l-bounces at lib.byu.edu> On Behalf Of Robert Maxwell
Sent: Wednesday, May 11, 2022 12:08 PM
To: DCRM Users' Group <dcrm-l at lib.byu.edu>
Subject: Re: [DCRM-L] Printers for archival book slips


[EXTERNAL SENDER]
Printing little things is a problem.

We print our 3 x 4 ½ inch bookplates by attaching them to a regular 8 ½ x 11 sheet of paper and then running them through the printer. We've pre-marked the sheet of paper with a pencil outline to show where the plate needs to be in order for the printing to come out in the right place.

We attach the plate to the paper either using a piece of masking tape, which easily comes off after the paper goes through the printer, or by lightly moistening the gummed backing on the plate--we put a piece of scotch tape on the paper in the spot where the gumming will stick as it goes through the printer; it easily comes off after printing (we found this still leaves enough gumming on the plate to attach it to the book), and the sheet with the scotch tape can be reused.

It's a bit Rube Goldberg but it works.

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

From: DCRM-L <dcrm-l-bounces at lib.byu.edu<mailto:dcrm-l-bounces at lib.byu.edu>> On Behalf Of Diana Simpson
Sent: Wednesday, May 11, 2022 10:01 AM
To: dcrm-l at lib.byu.edu<mailto:dcrm-l at lib.byu.edu>
Subject: [DCRM-L] Printers for archival book slips

We are going to be changing to a new archival book slip.  Our previous slips were created in-house at 2 7/8 inch wide and we were able to print them using standard HP printers. In testing the width of the new slips (before ordering) we have been unable to print them because of the narrower width. The printer guides do not get narrow enough to hold the slips in place as the printer roller grabs them and they shift as they go through.

Does anyone have experience printing either of these slips? What printer do you use to print them? Is there an adapter for a standard printer tray to keep them in place?

2 ¼ inch wide Brodart
http://www.shopbrodart.com/library-supplies/archival-supplies/Archival-Conservation-Supplies/Archival-Labeling-Pens/_/Rare-Book-Identa-Strips/

2 3/8 inch wide Gaylord - although these look like they might be printed as perforated 8.5 x 11 sheets
https://www.gaylord.com/Preservation/Book-%26-Pamphlet-Preservation/Repair-Tools-%26-Supplies/Other-Tools-%26-Supplies/Gaylord-Archival%26%23174%3B-Untabbed-Rare-Book-ID-Strips-%28100-Pack%29/p/HYB01387

Or what slips / printers do you recommend?
You can email me off list.

Diana Simpson
Asst. Professor/Catalog Librarian
University Libraries
The University of Southern Mississippi
601.266.4245
diana.simpson at usm.edu<mailto:diana.simpson at usm.edu>



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