[DCRM-L] manuscript collation

[Jessie Sherwood]

Hi  Colleen,

Manuscript collation generally follows a different format and guidelines
than print does, so the first question I would ask is which cataloguing
standard are you using? AMREMM?

It's worth noting that format is a slightly different thing with
manuscripts and particularly with parchment manuscripts than it is with
print.
Who determined that it is a 1mo and how?  How are the leaves attached to
each other? What size is the book?
Is each piece of parchment folded, nested into a quire, and then sewn? If
so, that is a completely normal for parchment manuscript.
In any case with a manuscript, the collation statement generally looks
quite different,  something more like:
Collation: Parchment, fol. 178; 1-9⁸ 10⁴ (+5, fol. 77) 11-22⁸ 23⁶ (-6).
Or
Collation: Parchment, fol. 178; 1-9⁸ 10⁴ 11¹ 12-23⁸ 24⁶ (-6).
This is assuming that there are no flyleaves and no catchwords and no
foliation.

Please note that square brackets are not used, and even if the quires were
signed, that would be noted but it would not be part of the collation
statement.

In AMREMM (7B7)
The statement of collation consists of three parts:
1. Support and physical arrangement
2. Register of quires
3. Quire signatures, leaf signatures, and catchwords

Separate each part of the statement of collation from the one following it
by a space-semi-colon-space. Follow the steps below in constructing the
statement of collation. Enclose any necessary qualifying information in
parentheses at the appropriate point in the statement to which it refers.
Precede this note with the heading Collation:

7B7.1 Support and physical arrangement
a) Specify the material, or support, on which an item is written. If the
support is mixed, place at the head of the formula the predominant material
used for support and register any differences in material used at the
appropriate point in the formula. Identify watermarks in paper as clearly
as possible with concise citation to standard reference sources.

b) Record the extent of an item by giving first the number of flyleaves at
the front, then the number of leaves making up the body, and last the
number of flyleaves at the end of the manuscript. Use lower-case roman
numerals to designate flyleaves and Arabic numerals to designate leaves in
the main body of the manuscript. Indicate the material used for the
flyleaves and record any other information pertaining to them in
parentheses at the point at which they are registered. Unless further
qualification is given, the number of leaves given for the body of the
manuscript is assumed also to express the present numeration of the
manuscript—if any exists—by folio, regardless of whether that numeration is
original or added later. If the leaves are paginated, or if there is a
disturbance in the foliation, indicate the correct sequence in parentheses.
Older sequences of numeration may be noted if desired. Flyleaves are
assumed to be unnumbered, unless stated otherwise, and also to be
contemporary with the binding unless stated otherwise. Concise remarks on
the state of flyleaves or pastedowns may be included in the collational
formula

7B7.2 Register of quires
Record the sequence and composition of the quires that make up a
manuscript. Use a formula to express collation that is clear, consistent,
and as widely understood as possible. Use current Anglo- American
conventions for manuscript collation based upon the system described by
N.R. Ker, Catalogue of Manuscripts Containing Anglo-Saxon (Oxford, 1957),
xxii (reprinted in MMBL, III:vii).23
1–118(+9)
18 28(+1, fol. 9, before 1

7B7.3 Quire signatures, leaf signatures, and catchwords
Make notes on the presence of quire signatures, leaf signatures, and
catchwords at the end of the statement of collation.24 The usual placement
for quire signatures is presumed to be on the verso of the last leaf of
each gathering; specify “on recto” if these appear instead on the recto of
the first leaf of the gathering. The usual placement for leaf signatures is
presumed to be on the recto of the first leaves of each gathering. The
usual placement for catchwords is presumed to be at the bottom of the verso
of the last leaf of each gathering; specify orientation (e.g., horizontal,
vertical, diagonal) and location on leaf if otherwise.

Examples:
Collation: Parchment, fol. ii (paper: Briquet Armoiries, 1656) + 66 + ii
(paper: Briquet Armoiries, 1656) ; 1–10⁶ 11⁸ (–2, 6) ; quires signed i–xi
Collation: Parchment, fol. iii (modern paper) + ii (medieval parchment,
ruled but blank) + 248 + ii (medieval parchment, ruled but blank) + iii
(modern paper) ; 1² 2⁸(–1, fol. 1, with loss of text) 3–10¹⁰ 11¹⁰(–4, fol.
92, without loss of text) 12–26¹⁰ 27²; horizontal catchwords in red ink
frames.

On Fri, May 10, 2024 at 7:29 AM Colleen Fedewa via DCRM-L <
dcrm-l at lib.byu.edu> wrote:

> Hello,
> I am cataloging a gradual from the 1600s. I have never cataloged something
> like this. It came with some notes that I am not sure how to add to the bib
> record. The notes say, "Because of the book's large size, each leaf
> required a separate piece of vellum, so we can fairly call it a 1mo format.
> But the singleton leaves were attached to each other in pairs and quired
> together mostly in groups of eight leaves. One can therefore make a sort of
> collational formula, keeping in mind that its "quires' are in fact groups
> of singleton leaves: [A]-[I]8 [K]4 (K4 + [chi]1) [L]-[Y]8 [Z]6=179 ll.,
> lacking Z6."
> I would greatly appreciate any advice!
> Thank you,
> Colleen
> Colleen O. Fedewa, MLS
> Acquisitions & Metadata Librarian
> Kelvin Smith Library
> Case Western Reserve University
> Cleveland, OH 44106
> colleen.fedewa at case.edu| (216)-368-3535 <(216)%20368-3535>
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-- 
Jessie Sherwood
Associate Librarian
The Robbins Collection and Research Center
University of California Berkeley, School of Law
Tel: 510.643.1236
jcsherwood at law.berkeley.edu
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