[DCRM-L] Action planned: Locked authority records in online save file

[James,Kate]

Greetings, all,

This message is to alert cataloging staff about an important step in the transition to the new LC authority file. This message applies to NACO members who contribute records through OCLC. Please excuse any duplication.

Important Reminders:
As previously communicated in the FAQ (https://help.oclc.org/Metadata_Services/Authority_records/Library_of_Congress_FOLIO_Migration_FAQ_for_OCLC_NACO_Users) locks will not survive the replacement cycle. Any authority record currently in your online save file will lose its lock when OCLC loads the updated LC authority file.

Action Date: Friday, August 8
In an effort to streamline the loading process, OCLC will run an unlock process that will release all locks currently in place on edited authority records in the save file. This is a planned step to ensure a smooth transition to the updated Library of Congress authority file.  This work is planned for this Friday, August 8.

What Happens to Your Edits:
When authority records are unlocked, the edits you made to the record WILL remain visible in your save file.  No work will be lost.

Required Actions After File Loading:
Retrieve a new copy of any authority record you need to edit
Evaluate the new version of the authority record
Optionally, lock a new version of the authority record
Complete your edits on the fresh copy of the authority record
Replace / submit the authority record as usual

Please Note: Regardless of the status of locks, all edited authority records that had been edited before the freeze but were not submitted will be rejected when submitted after operations resume. You will need to start fresh with these authority records.

Questions about this process should be directed to Becky Dean (deanr at oclc.org<mailto:deanr at oclc.org>)


Thank you for your attention to this transition process.

Kate


Kate James  (she/her/hers)
OCLC * Program Coordinator- Metadata Engagement, Global Product Management
6565 Kilgour Place, Dublin, Ohio, 43017  United States
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